What are the requirements for secretaries?

With a good image and temperament, the secretarial/administrative assistant represents the company’s appearance and image.

Obtain the secretarial professional qualification certificate, so as to have the qualifications

Strong communication, coordination and organizational skills, as well as a high degree of execution, accurate judgment and super adaptability< /p>

High-level reporting, data writing skills and PC skills, proficiency in using Word, Excel, PowerPoint and other office software

Certain analytical thinking skills and positive attitude and influence

To be a secretary, you must first have four "strengths"

To be a secretary, you must first have a "secretary certificate". The Ministry of Labor and Social Security divides secretarial professional qualifications into three levels : Junior Secretary, Secretary, Senior Secretary. Secretaries are required to hold a certificate to work.

The selection criteria for secretarial/administrative assistants are different between domestic companies and foreign companies.

In the "Chinese-style" recruitment criteria for secretarial/administrative assistants, the first one is charm (referring to being young and beautiful), the second is drinking power, and the third is ability. In European and American countries, secretarial/administrative assistant positions are a noble profession. Secretarial/administrative assistant positions for senior presidents or senior departments are mostly supported by “mother-type” professional women in their forties who are well-educated and experienced. , their special status and abilities become the absolute wealth of the enterprise. For example, Bill Gates' second secretary - 42-year-old Lu Bao (a mother of four children). Lu Bao has achieved Bill Gates to a certain extent with her execution ability, coordination ability and loyalty.

1. Execution ability. In the process of assisting in decision-making, secretarial/administrative assistants do not have personal subjective judgment and decision-making, and must fully support managers in making decisions.

2. Judgment. Some matters may have been better supported by the involvement of a secretarial/administrative assistant in decision-making. For example, the secretary/administrative assistant knows the personality of his or her supervisor best. If the supervisor makes certain judgments based on emotions and is inconsistent with his usual judgment style, the secretary/administrative assistant needs to remind him. A secretarial/administrative assistant with good judgment may delay the sending of a document in the process. Perhaps this deliberate delay in sending information allowed the boss to avoid possible mistakes.

3. Coordination. Secretarial/administrative assistants need to not only comply with their own professional ethics, but also be able to coordinate the delicate relationship with decision-makers. From this point of view, the quality of secretarial/administrative assistants is accumulated from two aspects. One is the process of continuous cultivation of one's own personality quality, and the second is the continuous improvement of personal professional ethics.

In addition to the above four "powers", to be a senior secretarial/administrative assistant in a large company, you should also have strong foreign language skills, as well as meeting management skills, time management skills, and the ability to withstand psychological pressure. Communication skills, organizational planning skills, negotiation skills, and presentation skills.

Of course, if you do well in this position, it will be a great advantage. This career advantage is reflected in:

1. There are many opportunities for contact with company senior management.

Secretaries/administrative assistants are the employees who are closest to the company’s senior people, especially the boss. What clothes the boss is wearing today, what tie he is wearing, how he is feeling, who he talks to on the phone, what meetings he has, and what will happen in the near future. The secretarial/administrative assistant will know more about work arrangements, etc. than other employees, and even some of them - such as recent work arrangements - etc., will also involve him/her. The most direct advantage of being a secretarial/administrative assistant, as the saying goes, is that you can become "familiar" with your boss.

2. Be able to learn a lot of company management knowledge and improve your abilities quickly.

With the development of society and the increasing competition among enterprises, the importance of secretarial/administrative assistant work has received more and more attention. Secretaries are no longer the role of "serving tea and delivering water" in the eyes of everyone before, but They are increasingly becoming special assistants involved in management within the company. They must not only be proficient in office work skills, but also be able to show a sense of responsibility without the boss's intervention, show initiative and judgment with practical actions, and be able to demonstrate their authority under the given authority. Make decisive decisions within the scope. With such an opportunity, secretarial/administrative assistants can become familiar with a large amount of management knowledge as soon as possible under internal and external pressure, so as to make appropriate suggestions to the boss at the right time.

3. Accumulation of important connections.

As a secretarial/administrative assistant, it is natural to have personal connections with senior people in the company, so I will skip it.

In addition, in the process of accompanying the boss out, the secretarial/administrative assistant will come into contact with a large number of bosses or senior managers of other companies, interact with them, and have occasional or frequent contact, and even some Possibility of becoming friends.

Everyone has a deep understanding of the significance of the accumulation of connections to a person's career, so I will not go into details here.

4. It is easier to transition to a personnel manager or administrative supervisor.

After secretarial/administrative assistants show sufficient leadership and loyalty in their positions, they can easily be appreciated by their bosses. Next, when the position of HR manager or administrative director is vacant, the boss will quickly think of promoting his own secretary/administrative assistant. This is both to thank the previous secretary/administrative assistant for their hard work and to hand over such important positions to himself. Consideration of trustworthy people. Of course, the most important thing is that the secretarial/administrative assistant's work ability has passed the boss's comprehensive review. It can be said that becoming the boss's secretarial/administrative assistant is to enter the company and be responsible for the management, organization, planning and preservation of company employee information

Use photocopiers, fax machines and personal computers to make notices, write emails, and manage Databases, maintaining

paper and electronic documents, drafting documents and arranging vacations.

A wide range of other related work related to information management. The person in charge of daily affairs in the office, the organizer of the boss's schedule and the "activity alarm clock"