Analysis of the present situation of urban construction archives management?

As the center of social and economic development, the city is the hub of information exchange, transit and radiation. With the advent of the information society, the construction and management of cities are gradually showing a new trend. How to use massive information to promote urban construction and management is one of the research hotspots of urban construction planning and social informatization. Urban construction archives can systematically record the process of urban construction and development, which is an important basis for urban management. Therefore, whether in the early stage of urban construction or in the stable period of urban development, the role of urban construction and archives management is crucial.

First, the significance of urban construction archives

1. Urban construction archives provide a basis for urban planning, and are a comprehensive deployment to study the future development, rational urban layout, various resource management and various project arrangements. Urban planning is to make a dynamic prediction of urban development after evaluating various elements, present situation and basic characteristics of the city, and then put forward ideas and formulate implementation plans for demonstration. Urban archives record the detailed information of urban construction and development, and play an important role in urban planning and transformation. Urban construction archives are effective materials formed in the whole process of urban infrastructure construction and urban management activities. Urban layout, city appearance management and urban transformation should be based on urban construction archives, and detailed analysis should be made on urban engineering design, property rights registration and other related issues to avoid waste of resources and unnecessary disputes in the process of urban construction and management.

2. Urban construction archives are the foundation of urban construction. Modern urban construction is going on every day. After a city and a project are completed, first-hand information will be formed. After the information is sorted out, it will form a file. The daily management and maintenance of cities should be based on urban construction archives. In order to understand the laying direction and buried depth of urban underground pipe network, it is necessary to obtain the completion map of urban pipeline, which is the urban construction file. Pipeline laying drawings are the basis for pipeline reconstruction and new pipeline laying. From the compilation form, system structure, preservation carrier and information content of urban construction archives, urban construction archives are different from ordinary file archives. Its system structure is changeable, its content forms are diverse and its information content is complex. It is the accumulation of professional technology and industry management information in urban construction activities. Urban construction should attach importance to the basic role of urban construction archives.

3. Urban construction archives are the vouchers for urban management, and urban construction archives are the vouchers for implementing urban management. Urban construction archives are mainly related files such as land requisition, lease, transfer and exchange of all units in the urban planning area, and the urban management department shall clean up and identify the approved projects according to the contents of the above files. Project approval documents mainly include plan, land use coordinates, fixed-point documents, superior approval documents, drawings, etc. Reading the project planning approval documents is a necessary link for a basic understanding of the construction and use of the project. Practice has proved that urban construction archives are important documents of urban management. Quanzhou, Fujian, as an important city on the Maritime Silk Road, has a comprehensive and systematic urban construction archives. In 2003, the Quanzhou Earthquake Research Group went to Quanzhou Archives to collect and sort out the data of building structure design and engineering investigation, master the seismic performance level of various buildings in Quanzhou, and provide original documents for Quanzhou earthquake and earthquake prevention work.

4. Urban construction archives have certain legal effect. Archives not only have the function of voucher, but also have legal effect under certain conditions. Similarly, urban construction archives can be used as evidence in law and play the role of archives. The legal effect of urban construction archives is widely used in real estate disputes. Due to improper custody or loss of relevant project construction approval documents, units and individuals cannot issue valid and legal certificates when handling real estate warrants. At this time, only the planning and management files of urban construction archives can provide the legal basis for building houses at that time to prove the ownership of real estate.

Second, the status quo of urban construction archives management in China

Urban development has greatly promoted the relationship between supply and demand of urban construction archives and the market, and the utilization of urban construction archives by society has shown a diversified trend. This part discusses the present situation of urban construction archives in China from three aspects: policy, content and utilization.

1. The Regulations of People's Republic of China (PRC) Municipality on the Openness of Government Information provides policy support for the management of urban construction archives. On May 1 day, 2008, the Regulations of People's Republic of China (PRC) Municipality on the Openness of Government Information was officially implemented. The "Regulations" in Chapter II, Article 11, Paragraph (1) stipulates that "major issues in urban and rural construction and management are the key public government information. This clause contains two meanings: first, it is necessary for urban and rural construction archives work, and all urban and rural construction departments should cooperate with each other to do a good job in urban construction archives work; In addition, urban construction archives should be actively provided to the public. This policy stipulates the necessity of urban construction archives management and the utilization value of urban construction archives.

2. Urban construction archives services mainly focus on urban planning, urban construction and urban management. Urban construction archives work covers all above-ground and underground buildings in the city, as well as urban population, resources, society, environment and geological information. Users of urban construction archives are relatively concentrated, mainly construction units, management units and owners. Construction units and planning units use urban construction archives mainly for urban construction and planning. China's urban planning business archives have a high access rate, and construction land, cities, construction projects, survey information and construction project planning acceptance data are the focus of urban construction archives work. Urban management based on urban construction archives mainly solves urban problems such as energy shortage, land shortage, traffic jam and environmental pollution. At the same time, it is also an important content of urban management to solve real estate registration and interest disputes for individuals according to urban archives.

Third, the problems existing in the management of urban construction archives

1. There are misunderstandings in urban construction archives management. The misunderstanding of urban construction archives management mainly comes from three aspects. First, the leaders concerned pay little attention to the role of archives, thus neglecting the supervision and guidance of archives work. Secondly, the archivists themselves do not know enough about the importance of archival work, which leads to low enthusiasm. Finally, the society's awareness of using urban construction archives is weak. No matter individuals or groups, when they encounter a series of problems such as urban land use, real estate disputes, urban environmental pollution and renovation, they rarely call the urban construction archives to help solve the problems.

2. Urban construction archives management is not standardized. At present, domestic cities basically have urban construction archives management departments. However, due to the limitation of economic strength, social conditions and human resources, the management of urban construction archives is not satisfactory, and there are many irregular working procedures. The collection of urban construction archives content is not comprehensive, there is no corresponding urban construction data transfer system, the compilation and research of archives content is weak, and the application of information technology in archives work is less. In addition, the improper connection between urban construction archives work and urban construction archives utilization has affected the utilization value of urban construction archives.

3. Poor communication between urban construction departments brings inconvenience to file management. The original data of urban construction archives have a wide range of sources and involve many departments. Some users don't have the knowledge of urban construction or can't accurately express their needs, and the asymmetry of information has caused the relevant departments to make insufficient use of archival information. Due to the professional limitations, the relevant departments do not understand the construction of urban construction archives and do not cooperate enough. The urban construction archives department does not publicize its own work enough and ignores the cooperation with archivists, which is also the reason why it can not get the support of archivists.

4. The utilization of urban construction archives is more valuable than single urban construction archives, but at present, its utilization purpose is relatively simple, mainly urban transformation, urban management and housing property management. The value of urban construction archives needs to be developed. For example, in the process of compiling urban history, urban construction archives are an effective source of information; Judicial evidence collection is another aspect of the utilization of urban construction archives. In recent years, corruption and economic disputes in the urban construction market have increased year by year, and public security law and lawyers need urban files as the basis for handling cases. The utilization value of urban construction archives has not been fully developed, and the urban construction archives department should actively develop the value of such archives and carry out active services.

Four, strengthen the management of urban construction archives.

With the acceleration of urban modernization, the role of urban construction archives can not be ignored, and the management of urban archives needs to be strengthened urgently. Urban construction archives work is not an independent work, we should pay attention to the coordination with urban construction and urban management departments, take the service for urban construction and management as the starting point and destination, and change passive service into active service. The management of urban construction archives should attach importance to the application of modern science and technology, and the application of computer and audio-visual technology can greatly improve the work efficiency and service effect of urban construction archives. The application of science and technology is inseparable from professional archivists. Urban construction archives department should not only introduce professional talents, but also carry out skills training for existing staff, so as to continuously improve the professional knowledge and skills of archivists. Among infinite information, archival information, as a special form of information, is historic, systematic and practical. It is the original record of social practice, which systematically reflects the development track of things and plays an irreplaceable role in promoting social development. The management of urban construction archives should be carried out in strict accordance with the Regulations on the Management of Urban Construction Archives, so as to "manage archives according to law", define the working objects of urban construction archives, form a unified file management method, and gradually institutionalize, standardize and legalize the work of urban construction archives.

The above is the content of Analysis of Urban Construction Archives Management compiled by Zhong Da. For more information, please follow the official account of Zhong Da Consulting, Jianshetong or Zhong Da Consulting WeChat in real time.

For more information about project/service/procurement bidding, and to improve the winning rate, please click on the bottom of official website Customer Service for free consultation:/#/? source=bdzd