What is the responsibility of the company archivist? ask for advice

What is the responsibility of the company archivist?

First, the responsibility of the archivist

1, responsible for the formation, accumulation, storage and archiving of documents and materials of this unit, and ensuring the integrity, accuracy and systematization of archived documents and materials.

2, adhere to the usual finishing. According to the formation characteristics of different types of documents and materials in this unit, the categories of files are formulated and stored in a reasonable way, which is convenient for use and filing.

3. The page number of the filed document is accurate, the document directory is clear, and the document title is concise.

4. Take good care of the documents filed by our company, and pay attention to the safety and confidentiality of documents and materials.

5. Classify, arrange and catalog the documents according to the requirements, and compile a retrieval tool, which can quickly and accurately query the required documents according to the requirements.

Second, the scope of collection and archiving

All kinds of documents and materials (including official documents, letters, meetings, contracts, drawings, registration forms, reports, rosters, prizes, audio-visual materials, etc.). ) Those that have preservation value or are sent by relevant government departments and are closely related to our company belong to the scope of collection and archiving.

1. Minutes, minutes and resolutions of the shareholders' meeting and the board of directors.

2. Records and minutes of various working meetings and professional meetings.

3. All kinds of work plans, schemes, arrangements, summaries, reports, briefings, notices and other documents issued by the company.

4. Various rules and regulations.

5. Documents for instructions from superiors and various documents approved by superiors. (excluding project approval documents)

6, a variety of comprehensive or thematic feasibility studies, surveys and other reports.

7. Basic drawings, blueprints and written materials of engineering construction.

8. Approved engineering design drawings and written materials.

9. Various reports, rosters, registration forms, books, data and vouchers.

10. Audio and video materials that publicize or reflect important activities of our company.

1 1. Certificates, certificates, medals, flags and prizes obtained by our company.

12, all kinds of property certificates and vouchers, all kinds of proof stubs, all kinds of licenses.

13. Publications edited and published by our company.

14, company recruitment, probation, promotion, salary increase and other personnel information.

15. Contracts, covenants and agreements signed by relevant units and companies.

16, sales contract and sales customer information.