Archives of fresh graduates

File problem after graduation-detailed process

I thought it would be easy once I graduated, but who knew that I would encounter so many problems when I was looking for a job. When I went to apply for a job yesterday, people asked me for files. What files? The school didn't give them to me. I was dizzy. As a result, of course, I came back from the defeat. When I came back to search, I realized that the graduates still had so many things to do. It was really troublesome!

Turn to the following pages to recharge the fresh graduates-

1. What are the differences and connections between the graduates' "student status files" and "personnel files"?

The student status file of graduates refers to the files of college students who passed the national unified examination and were admitted. It records the results of college entrance examination, academic performance at school, family status, performance during school, rewards and punishments and so on in the form of written materials. The personnel file of graduates is converted from the student status file, which means that after graduation, the graduate's report card is put in his student status file, and then the school will transfer the file to the personnel department of the graduate employment unit or the entrusted talent exchange institution. At this time, the student status file officially became a personnel file, which was realized only after the graduates signed an employment agreement with the employer or the entrusted talent exchange institution, and then fulfilled the relevant graduation procedures and obtained the report certificate.

2. How should graduates treat their files?

At present, there is a common phenomenon among graduates: they don't know or care about archives, and some even leave their archives at school a few years after graduation; Others leave their files at home, and even worse, they have already lost their files. At present, enterprises and institutions should review files when recruiting employees and selecting national civil servants, and take the relevant information recorded as important evidence for selecting talents. In addition, personnel files are also needed for handling social insurance, evaluating professional titles and issuing various relevant certificates. Due to the relevant policies of the state, it is stipulated that graduates who can't find an employment unit temporarily after graduation can keep their files for two years free of charge by the school. Some students mistakenly think that since the school keeps them for free, they don't need to go to the talent exchange institution for custody. In fact, the school only keeps your "student status file", and it is your personnel file that really plays a role. For example, your graduation and professional title evaluation can only be carried out after the student status file is converted into a personnel file. According to the national policy, one year after the graduation of college graduates (subject to the date of signing by the personnel department of the report card), they can be approved by the personnel department of the unit or the entrusted talent exchange institution for graduation; Undergraduate graduates who have graduated for one year (based on the date of reporting) and college graduates who have graduated for three years can declare their junior titles, which shall be handled by the personnel department of the unit or the entrusted talent exchange institution. It can be seen that the student status files kept by the school are only "stored" and have no effect.

3. which institutions can keep personnel files?

according to the national policy, the personnel exchange institutions at all levels under the organization and personnel department are qualified to keep the personnel files of college graduates after employment. All kinds of private enterprises, township enterprises, Sino-foreign joint ventures and wholly-owned enterprises have no right to manage the personnel files of employees, and they are generally entrusted by the personnel exchange institutions at all levels. Graduates can also entrust talent exchange institutions to manage personnel relations in their own names. In addition, talent exchange institutions at all levels, such as provincial talents, municipal talents, and talents in various districts, are only different in their respective departments, and there is no difference in others.

4. which graduates' files are suitable for hosting in talent exchange institutions?

graduates who don't want to go back to the local area but want to leave their registered permanent residence in the school, graduates who are preparing for postgraduate entrance examination, and graduates who are not sure whether they can work in their current units for a long time, these graduates can also choose to entrust their personal files with talent exchange institutions.

5. Matters that graduates should pay attention to when signing employment agreements.

before signing the agreement, you should have a comprehensive understanding of the enterprise, including the working environment, salary, working hours, labor intensity, etc. At the same time, you should comprehensively consider your own actual situation and wishes, and then sign the employment agreement after it is clear. It is the best policy to be considerate (there is a time limit for reassignment according to the regulations). At the same time, it is also reminded that graduates who work in big cities such as Beijing, Tianjin, Shanghai and Guangzhou will have no meaning to you except that the unit will insure you. If you can't move your household registration to this city, simple file transfer will not mean anything to you. You can leave your personnel files in a talent exchange organization and then go to work in the above cities, which can reduce unnecessary troubles and even cause losses.

6. What services do graduates enjoy after entrusting personnel agencies to exchange talents?

(1) To be responsible for the relevant procedures for accepting and transferring personnel file relations; (two) for graduates to become full graduates grading (three) file salary promotion (four) title promotion declaration (five) for settlement procedures; (six) issued by the provincial certificate, proof of residence, proof of the length of service of the purchase, family planning certificate, political examination abroad, etc.; (seven) the collection and payment of old-age insurance, unemployment insurance, medical insurance formalities.

1. Questions about the employment procedures for graduates

1. Employment procedures for graduates

A. The Employment Guidance Center of the Student Affairs Office will send the Employment Agreement for National Colleges and Universities (hereinafter referred to as the Employment Agreement) to all colleges, and each college will send the materials to graduates, and each graduate will have one copy.

b, graduates collect demand information, and read Graduate Employment Guidance and related books and periodicals.

C. Self-recommendation and interview of graduates (sending personal recommendation materials to interested units according to the demand information or directly attending campus job fairs, supply-demand meetings and online job fairs held in various places).

d, the graduate signs the Employment Agreement with the employer, and the graduate, the employer and the graduate's college each keep one copy.

e, the graduation appraisal and dispatch stage will be started at the end of May.

① Each department organizes graduate seminars, graduation commemorative activities, graduation education mobilization meetings, studies relevant documents, and arranges graduates to go through the formalities of leaving school.

② All departments and departments go to the Employment Guidance Center of the Student Affairs Office to receive the Portfolio, the File Transfer Notice and the Graduate Registration Form.

③ Graduates do graduation appraisal.

(4) colleges report employment proposals

(5) according to the schedule of the personnel department, the student affairs office will go to the personnel department to apply for the graduate registration card.

f, in the middle and late June, the graduates attend the graduation ceremony of the school and get the Registration Card from each college.

2. How to find a job for a targeted student

Targeted students are not recommended in principle. If it is really necessary to recommend it due to special circumstances, you should hold your application for reassignment (explain the reasons for reassignment in detail), and the official letter originally issued to the unit (region) agreeing to adjust the reassignment. Graduate students must also sign the opinions of the school admissions office, and pay the corresponding training fees to the training school according to the relevant policies of the former State Planning Commission and the Ministry of Education before going through the relevant procedures.

2. Questions about the Employment Agreement

1. Why can each graduate only have one Employment Agreement

The Employment Agreement is a certificate that the school proves that graduates are qualified for employment and that the employer goes to the graduate employment department to go through the examination and approval procedures. In order to maintain the seriousness of the job market, avoid a graduate being approved and hired by two employers at the same time, resulting in the waste of employment indicators of employers, and at the same time, in order to safeguard the reputation of the school and the employment of future graduates, each graduate can only have one original Employment Agreement.

2. How to handle the cancellation procedures of the Employment Agreement

Each graduate has only one set of the Employment Agreement printed by the Student Department of the Ministry of Education and distributed by the school (in triplicate, with a fixed number). After the graduates determine the receiving unit through "two-way selection" and sign the Employment Agreement with the employer, both the graduates and the employer should earnestly fulfill the agreement. If graduates unilaterally breach the contract, they should bear the responsibility for breach of contract.

graduates who have signed the Employment Agreement need to go through the following procedures to cancel the contract if they want to break the contract:

a. Go to the unit that signed the agreement and handle the written consent letter of cancellation (with the official seal of the unit)

b. Submit a written application to our college (stating the reasons for cancellation). And attach the letter of termination of the contract, the deputy secretary in charge of graduates' employment in the original Employment Agreement, sign and seal it, and then submit it to the Employment Guidance Center of the Student Affairs Office

c, and the Employment Guidance Center of the Student Affairs Office will approve the renewal of the Employment Agreement according to the relevant regulations

d, and graduates will go to our college for filing after receiving the new agreement

3. How can graduates reissue the Employment Agreement if they lose it?

If a graduate loses the Employment Agreement, he/she needs to submit a written application, which shall be signed by the teacher in charge of graduate employment in his/her department (institute) and reissued. The reissued Employment Agreement indicates that "according to my statement, the original student has been lost, and this one is a lost replacement" to show that it is different from the formal Employment Agreement. Graduates who falsely report the loss of the Employment Agreement will be given corresponding school rules and regulations depending on the seriousness of the case.

III. Questions about employment approval

1. What procedures do employers need to go through when accepting graduates?

Employers need to sign an Employment Agreement with graduates when accepting graduates, and in some areas, they need to report to the graduate employment authorities of local governments for approval, such as Beijing, Shanghai, Shenzhen, Guangzhou and other places. Graduates can ask the receiving units to confirm whether approval is needed.

2. The basis for the school to work out the employment plan (the basis for sending the registration card directly to the receiving unit)

The employment plan used by the school (issuing the registration card) is mainly based on the Employment Agreement and the opinions of the employment department of the employer. Employment graduates should pay attention to the "Employment Agreement" signed with the employer, which needs to be stamped with the official seal of the higher authorities (the employer with the right of employing people does not need to be stamped).

IV. Questions about the registration card

1. What is the function of the registration card for graduates

The full name of the registration card is the "National Employment Registration Card for Graduates of Colleges and Universities", which is directly printed by the Ministry of Education and issued separately by the employment management department of provincial college graduates. On the basis of the registration card, the employer receives and arranges the graduates' work, and transfers the graduates' files and accounts. Only one registration card can be issued by one person, and the registration card printed or issued by other departments is invalid. Graduates should take good care of their registration cards, and any altered or torn registration cards will be invalid for whatever reason.

2. The time for issuing the registration card

Graduates are generally in the middle and late June, and the exact time is subject to the notice from the ministries and agencies.

3. When to issue the registration card

After the registration card is returned, all colleges will collect it from the student office and issue it to the graduates after they have gone through the formalities of leaving school.

4. When will the graduates report for duty

Generally, the registration time on the registration card is one month from the date of issuing the registration card, but each employer will generally have its own requirements, so graduates should seek the opinions of the employer in advance.

5. If the registration card is lost carelessly, how to reissue it?

The procedures for replacing the lost registration card are as follows:

1. Graduates submit a written application, which is signed and stamped by the teacher in charge of employment in the department (institute).

2. Certificate issued by the Employment Guidance Center of the Student Affairs Office.

3. Graduates report in Hebei Daily that they should go through the formalities at the mobile deployment office of the Ministry of Provincial Affairs with the original school certificate, newspaper report and graduation certificate.

V. Questions about archives and hukou

1. How to transfer the archives and hukou of graduates after employment

The archives of graduates are sent by the school to the archives management department to which the graduates work. The registered permanent residence of graduates is transferred by the school police station according to the employment unit indicated on the registration card.

2. What's the basis for the registration and file transfer?

The employment registration card and the admission notice for further study are the vouchers for the transfer of graduates' files. Where the reporting unit goes, the accounts and files will be transferred.

3. How to inquire when the unit has not received the files

If the unit has not received the files, please ask the graduates to inquire with the teachers in charge of graduate employment in each college.

4. What procedures should I go through if the graduate's place of origin changes?

When the graduate's place of origin changes, he/she should show the transfer certificate of his/her parents' unit and the certificate of kinship (with official seal), and the household registration certificate of the police station where the new account is located. After being audited by the college, it will be submitted to the Student Affairs Office for the record.

VI. Possible problems

1. What if the employer refuses to accept the graduates when they report for duty?

The state stipulates: "The graduate employment plan that has been implemented through consultation and approved by the national department in charge of graduate employment must be carefully implemented. Without the reconsideration of both universities and employers and the approval of local authorities, schools shall not arbitrarily reassign graduates, and employers shall not accept and return graduates".

when the employer refuses to accept it, graduates should take the initiative to explain the situation to the employer, do not quarrel with each other, and do not rush back to school. They should get in touch with the school in time, and the school will distinguish the responsibilities and properly handle them according to relevant regulations. If the plan is not implemented due to mistakes in school work, and the graduates are sent by mistake, the school shall be responsible for proposing adjustment opinions for approval. Due to major changes (such as merger, bankruptcy, bankruptcy, etc.) of the employing unit, it is unable to accept, and it should be negotiated with the school in time to make reasonable adjustments. If the employer puts forward too high requirements for graduates that are difficult to achieve and do not meet the policy requirements, it cannot be used as a reason for returning people. If the graduate is physically ill and proposes to return, if the student has a history of infectious diseases and mental illness during school, and the employer does not know it, it should be allowed to return if the graduate is discovered when he reports for duty; If you get sick after reporting for duty, you should deal with it according to the relevant provisions of sick leave for on-the-job personnel.

2. Can I ask for a renewal of an agreement that has not been filed in the school?

The Ministry of Education clearly stipulates that when making the employment proposal for graduates, schools should improve the corresponding management measures, and work with employers and graduates to safeguard the seriousness of the National Employment Agreement for Graduates. Once a graduate signs an employment agreement with the employer, the two parties have formed a contractual relationship (whether or not they are registered in the school). If the graduate wants to terminate the agreement with the original signing unit for any reason, he must go through the formalities of breach of contract.

3. after signing the agreement, what should I do if I am admitted as a graduate student, a civil servant or studying abroad at my own expense?

As long as the graduates provide the following materials, the school will not deal with the breach of contract:

(1) written proof that the original contracting unit agreed to terminate the employment agreement;

(2) a copy of the postgraduate admission notice, or a copy of the civil servant admission notice, or a copy of the foreign school admission notice;

(3) I apply for the report and attach the opinions of the college.

the graduates will send the above materials to the employment guidance service center, which can be approved after examination.

4. how to handle the student's household registration and file when applying for going abroad?

if the graduates want to go abroad (leave the country) and not take part in employment, the students should contact the local talent market or other places to receive the household registration and files, sign an agreement to get the registration card, go through the transfer formalities in registered permanent residence, the Ministry of Security, and go through the file forwarding formalities in the college. Students are responsible for the transfer procedures of accounts and files.

students who have already found employment units need a written consent letter from the original contract unit before they can apply. If the registration card has been issued, it should be returned.

5. The school has issued a registration card according to the employment agreement, but the students don't report to the company. What are the consequences?

graduates in any of the following circumstances shall be reported by the school to the local competent graduate deployment department for approval, and will no longer be responsible for their employment.