Document clerk job responsibilities

Job Responsibilities of Data Clerk (Collection of 15 articles)

In today’s social life, job responsibilities are used more and more often. Job responsibilities are a concrete job description. They can be classified into different job types. I am sure that most people have a headache in formulating job responsibilities. Below are the job responsibilities of data clerks that I have carefully compiled. You are welcome to share them.

Document Clerk Job Responsibilities 1

1. Responsible for timely completion of various tasks assigned by the engineering department manager;

2. Strictly abide by rules and regulations, and do not violate regulations or disciplines , do a good job in the technical work of this major, participate in the management of project safety, progress, quality, and construction, handle on-site visas, project negotiations, project instructions, etc.;

3. Strict self-discipline, strengthen professional learning, and improve Professional quality;

4. Responsible for on-site supervision and guidance of engineering projects;

5. Learn new technologies, new processes, and new plans, and apply these to the project management process;

6. Unite colleagues, respect superiors, and complete temporary affairs and tasks assigned by superiors;

7. Strictly implement the company's work and rest system;

8. Complete other tasks temporarily assigned by superior leaders. Document clerk job responsibilities 2

Job responsibilities:

1. Be familiar with drawings, participate in drawing review, and raise relevant issues in the drawings;

2. Be familiar with landscape materials and Material management of tools;

3. Responsible for material sample delivery, material delivery and receipt, and registration;

4. Responsible for the safekeeping of greening construction tools and machinery;

5. Establish a detailed account of medicines, register the detailed accounts every month according to the incoming and outgoing conditions of medicines, and check them at the end of the month to ensure that the accounts are consistent;

6. Keep track of the inventory situation at any time, and provide information on items to be purchased in a timely manner to ensure Greening work continues;

7. Keep the warehouse clean to avoid accidents;

8. Obey work arrangements and complete temporary tasks assigned by leaders.

Job requirements:

1. Agriculture, forestry and gardening related majors, college degree or above;

2. Engaged in related work for more than 2 years, strong sense of responsibility;

3. Familiar with seedling farms;

4. Can be dispatched by the company according to the project. Data Clerk Job Responsibilities 3

1. Responsible for recording and summarizing the minutes of monthly regular project meetings, work coordination meeting minutes, special meeting minutes, etc.

2. Responsible for managing the acceptance records of various materials and equipment, etc.

3. Responsible for preserving the quality certification documents and related data of materials and equipment, and completing filing procedures.

4. Register, organize, count, transmit, copy, and archive various documents (official documents, information, drawings, changes, notices, letters) and other information and records; collect and organize engineering and technical files in accordance with regulations. Information must be accurate, complete and complete. Complete various reports and forms accurately.

5. Responsible for collecting relevant inspection, random inspection, and re-inspection information on the engineering equipment and engineering materials entering the site, and doing a good job of labeling and information transmission in a timely manner. Document clerk job responsibilities 4

1. Job responsibilities

1. Responsible for the reception, counting, registration, issuance, archiving, and management of all drawings of the project: after receiving the engineering drawings After registration, it will be issued to relevant units and personnel in accordance with regulations, and will be signed and confirmed by the recipient. Responsible for collecting and storing all engineering project drawings, and each project should collect and store no less than two sets of official drawings, at least one of which has a special seal for the design unit's drawings (for completion settlement).

2. Collect and archive all technical changes, negotiation records, meeting minutes and other materials during the construction process: Responsible for classifying, logging in, and archiving the management documents and technical documents received daily. (Technical changes, negotiation records, and meeting minutes are the basis for multiple parties to agree or disagree with the construction during the construction process. They must be kept well. Otherwise, if all parties do not agree after the construction, the consequences will be disastrous, and the work may be required to be reversed or redone. , if there is no such basis, the costs incurred will only be borne by the construction unit)

3. Responsible for the registration, distribution, urging, signing, signing, delivery, filing, archiving and destruction of project documents and materials, etc. Work. Responsible for the accumulation, sorting, processing, safekeeping and archiving of various types of information, paying attention to the principle of confidentiality. (This is also a very important task that every document clerk must do. All documents must be signed and stamped by all parties in a timely manner to prevent everyone from not approving them for fear of taking responsibility. The construction unit has done the work but has no basis to ask for project funds. )

4. The sending and receiving of documents and materials should be registered in the ledger in a timely manner, and the content and nature of the documents and materials should be accurate and timely submitted to the project manager for approval, and sent to the relevant departments for processing in a timely manner. (You must keep records of all documents when they are handed over to you, including the time, approximate content, which unit issued the documents, etc. The same is true for the documents you send to other units. Be sure to keep records to avoid everyone shirking responsibility later)

5. To ensure the integrity of design changes and negotiations, all parties are required to strictly implement the acceptance procedures. Design changes and negotiations received must be signed and confirmed by all parties and stamped with official seals. Original copies of design changes (including drawing review minutes) are archived. The technical data collected must be originals. If the originals cannot be obtained, a detailed document must be prepared (indicate the location where the originals are stored) and stamped with the official seal. Carry out information collection and compilation work to ensure the comprehensive realization of management objectives. (Design changes are one of the most important materials in the construction process. They are changes during the construction process because the construction cannot be carried out according to the construction drawings. They are also an important basis for future completion settlements. Design changes generally include changes in design drawings and engineering contact sheets. These The information must be signed and stamped by representatives of the construction unit, supervision unit and design unit in a timely manner before construction can begin)

6. The preparation and management of construction data must be complete, timely and synchronized with the progress of the project. : Supervise the entire process of the formed data, technical data, material data and acceptance data according to the construction sequence. (Construction data includes three parts: start-up data, construction process data and completion acceptance data. Process data also includes technical data, material inspection data and construction process inspection record data, etc.)

2. Data Clerk Working methods

1. Submission of construction organization design (plan) (must be signed and sealed by the builder, supervisor, and construction party, hereinafter referred to as the three parties)

2. Project Start-up application and start-up report, including project name, start date, etc. (signed and sealed by the three parties)

3. Collect technical disclosure records and construction logs from the construction workers in a timely manner (these two tasks are generally It’s done by the construction workers, just collect the information).

4. Various measurement records during the on-site construction process, including original ground measurement records, process measurement records and completion measurement records. After measurement, the amount of earthwork is generally calculated, and whether the earthwork is backfill or backfill is calculated according to the design requirements. Excavation can be calculated if data is available after measurement (the amount of earthwork is generally calculated using square grid calculations and profile methods, but many times it is required to use square grids. Different grids such as 5×5m, 10×10m, etc. can be used depending on the area. Grid calculation, if the terrain is special, you can also use grid calculation such as 2×2. During the calculation process, backfill and excavation may exist at the same time, so you will encounter the zero point. In this case, the fill and excavation must be calculated separately)

5. In the project visa form, the visa number must be consecutive. The visa slip mainly covers the project quantities other than those in the visa contract.

(The signatures and seals of the three parties, as the basis for settlement, must be timely and accurate. Other information can be supplemented later, but the visa form cannot, because it involves money! So it must be timely, otherwise you may not get the money after completing the project. ! )

6. The project contact sheet is mainly for changes or additions that cannot be made according to the construction drawings during the construction process. (It must be signed and sealed by the builder, designer, supervisor and construction party as a basis for settlement. It must be signed and sealed by all parties in a timely manner before it can be implemented)

7. Construction process inspection , the requirements vary depending on the major. Civil engineering includes inspection of 10 batches, sub-items, divisions (sub-divisions), and unit projects (sub-unit projects).

8. Material report. All materials entering the site must be submitted for inspection. Civil construction materials must be accompanied by factory certificates, batch quantities, etc. (must be signed and stamped by both the construction party and the supervisor)

9. Completion report, after the entire project is completed, it will be signed and sealed by all parties.

10. Fill in the project quality completion acceptance opinion letter, which will be signed and sealed by all parties.

11. Engineering service and maintenance warranty period commitment (generally two years for civil construction, one year for greening maintenance)

12. Handover, handover to the builder after the maintenance and warranty period expires. (Fill in the transfer certificate, and each party will get one copy after it has been signed and stamped by all parties) Job Responsibilities of Data Clerk 5

(1) Implement and execute the regulations of the superior authorities on water conservancy and hydropower project data management.

(2) Responsible for the timely receipt, sorting, issuance, lending, storage, and modification of engineering drawings of all engineering contracts, data drawings, negotiation records, and correspondence.

(3) Collect and organize relevant project data simultaneously as the project progresses.

(4) Documents and design plans that need to be changed should be numbered and registered, and communicated to users of engineering technical documents in a timely and effective manner.

(5) Collect and organize the documents generated during the project preparation stage and completion acceptance stage, and start archiving as soon as possible.

(6) The archived documents must be complete, complete, systematic and accurate.

(7) Archived documents and materials must be clearly organized and consistent with their formation rules.

(8) Archived documents must accurately reflect the true content and historical process of production, scientific research, infrastructure, operation and management and other activities.

(9) Strictly implement the requirements for data work, strengthen the daily management and protection of data, conduct regular inspections, report problems to the manager in charge in a timely manner, and take effective measures to ensure data security.

(10) Regularly identify data according to the data retention period.

(11) Maintain the integrity and safety of project engineering data, and refuse to provide use for violations of this system or incorrect use.

(12) Participate in the compilation and handover of the company’s project completion drawings. Document Clerk Job Responsibilities 6

1. Responsible for the reception, counting, sorting, registration, distribution and management of project documents and materials.

2. Responsible for the collection, sorting, screening, filing and archiving management of project documents.

3. Responsible for summarizing and reporting the completion of development projects, and preparing other project information statistics based on usual statistical data.

4. Responsible for writing project documents and filling in various document reports and statements. Data Clerk Job Responsibilities 7

1. Responsible for the data management and material management of the engineering project;

2. Prepare, submit for inspection, collect, archive and archive the engineering data according to the project construction progress. Management work;

3. Responsible for the daily administrative work of the engineering project department, recording and organizing project worker information registration, internal and external information, transmission, etc.;

4. Familiar with project planning Settlement;

5. Complete other relevant information assigned by the project department leader and the company.

Documentation Officer Job Responsibilities 8

1. Carry out reference consultation work, guide readers in reading, and help readers find various professional documents needed for teaching and scientific research.

2. Handle the exchange of foreign books and periodicals.

3. Handle the copying of books and periodicals in the library (including film and electrostatic copying).

4. Timely summarize the experience in the procurement, circulation and reference consultation of journals, and continuously improve the quality of journals and the quality of reader services. Document clerk job responsibilities 9

Responsibilities description:

1. Responsible for the arrangement and classification of all engineering drawings, materials, documents (atlases, specifications, standards, etc.) and contracts of the department, Sending and receiving, registering, archiving and keeping;

2. Responsible for the collection and arrangement of various technical data during the construction process, and checking to ensure the integrity of the data;

3. Responsible department Printing of various documents and materials;

4. Responsible for the safekeeping of department seals and their use in strict accordance with procedures;

5. Responsible for the compilation of minutes of various regular meetings and coordination meetings of the department ;

6. Responsible for the shooting, collection, sorting and reporting of monthly project progress photos and other project imaging materials;

7. Responsible for the preparation of monthly general meeting materials and reporting on time Reviewed by department leaders;

Job requirements:

1. Bachelor degree or above;

2. Graduation from engineering management related majors;

3. Be upright and cheerful. Document clerk job responsibilities 10

1. Work location: Nanning, Guangxi

2. College degree or above, majoring in communications engineering, computer, electronics, industrial and civil construction, marketing and other related majors, Mainly responsible for communication engineering data collection and information system entry.

3. Be able to skillfully operate common office software such as excel and word, and bring your own computer.

4. Have good teamwork spirit and customer service awareness, and have certain communication and written expression skills

5. Be in good health, have no major disease risks, and be able to assume the position Work

6. Strong sense of responsibility, able to bear hardships and stand hard work

7. Obey the company's work arrangements. Document clerk job responsibilities 11

1. Responsible for the reference room Safety work, cleaning and sanitation work, daily management and other tasks are scientifically managed according to regulations; collect information on books and materials from various disciplines of the college, order and collect relevant books and materials in a timely manner. Coordinate the borrowing of books and periodicals for graduates of various majors.

2. According to the requirements of the college, do the booking, acceptance, financial reporting, etc. of new books and journal materials; do a good job in organizing, classifying, numbering, shelving, summarizing, cataloging, and compiling the index of materials .

3. Handle the collection, registration, filling of vacancies, and binding of periodicals; newspapers and magazines must be bound into volumes on a monthly or yearly basis and properly kept.

4. Do a good job in collecting and preserving books, periodicals, and materials, and regularly ask relevant professionals to remove old materials.

5. Serve readers enthusiastically, patiently handle the borrowing and returning procedures for books and periodicals, and answer relevant inquiries.

6. Library materials will be checked once a semester. Borrowed books will be returned two weeks before winter and summer vacations every year, and the borrowing procedures will be re-opened at the beginning of the next semester.

7. Strictly implement the college’s library and material management systems and master real-time data on all library materials.

8. Complete the relevant tasks of the school library on time, quality and quantity, and upload and distribute information from relevant functional departments in a timely manner.

9. Responsible for drafting a summary of the library and materials management work of the institute, which will be submitted to the director of the office after review by the supervisor.

10. Assist and participate in services for large-scale activities of the college.

11. Complete other temporary tasks assigned by the leadership of the hospital.

The responsibilities of this position will be implemented from the date of announcement.

Document Clerk Job Responsibilities 12

1. Familiar with national, provincial, and municipal laws, regulations, policies, regulations, and standards for urban archival work;

2. Able to understand general industrial and civil buildings (Architecture, municipal) construction drawings, and be able to prepare and modify project as-built drawings (including redrawing basic as-built drawings);

3. Understand the construction techniques and directions of various building structures. Able to correctly fill in various construction records, hidden project records and completion technical data forms;

4. Understand basic secretarial knowledge and be familiar with the writing methods of reports, notices, minutes and other applied official documents in urban construction activities;

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5. Be familiar with the content and scope of urban construction project files. Master the methods of collecting, compiling and organizing engineering files;

6. Understand the role of computers in file management and basic knowledge and be proficient in using data management software. Document Clerk Job Responsibilities 13

1. Be able to independently complete the filling, reporting, compilation, collection, sorting, archiving, sealing and other work of construction data in the early stage of construction, during construction and after completion, and promptly when necessary Report to the leadership;

2. Material submission for inspection and other related work;

3. Collect, count and establish standards, documents, project materials and equipment and other information related to project construction;

4. Process reports and correspondence from projects in a timely manner, organize, archive and catalog them according to project projects and categories; register numbers and documents for data and document transactions;

5. Actively and proactively complete other tasks assigned by company leaders;

6. Be familiar with industry-related policies and regulations in housing construction. Data Clerk Job Responsibilities 14

Job Responsibilities:

1. Responsible for the collection and management of project data and drawings, and the processing of engineering documents;

2. Responsible Registration, management and archiving of information required for on-site operation of engineering projects;

3. Complete other tasks assigned by superior leaders.

Job requirements:

1. College degree or above, electrical related majors are preferred;

2. More than one year of working experience in the same position;

3. Candidates who can adapt to long-term business trips will be given priority. Data Clerk Job Responsibilities 15

1. Responsible for the management of engineering technical data. Responsible for the daily engineering management briefing, process supervision and guidance, integration acceptance, supervision and handover of the project, responsible for cataloging and filing of departmental technical data management, submission of completed data for acceptance and handover, and performing business management responsibilities.

2. Collect and update various technical specifications and publicize and implement them in a timely manner. Responsible for the acquisition and filing management of technical regulations, specifications and standards to meet relevant management requirements.

3. Implement the norms, procedures and standards promulgated by the state, local governments and enterprises, accurately and timely collect, organize and archive engineering technical data, and perform relevant signatures; in accordance with the responsibilities assumed, ensure that the contract provisions are implementation of relevant provisions.

4. Be fully responsible for the internal management of the technical quality management of the project engineering department, and be a good assistant to the project technical leader.

5. Responsible for the reception, registration, identification, copying, issuance, and storage of documents and information; clean and check the validity and control status of documents regularly or irregularly to ensure that they are consistent with project quality and environment , The documents used by personnel related to occupational health and safety are valid versions and under control.

6. Responsible for the formation, collection, sorting, summary, documentation, acceptance and archiving of project engineering technical data, and strive to create excellent engineering technical files.

7. Responsible for the collection, review, reception, classification, cataloging, identification, storage, compilation, archiving, etc. of quality records and the operation of the integrated management system and its effective records, and responsible for forming a A quality record developed within the technical industry.

8. Participate in joint review and presentation of project drawings.

9. Responsible for the management of instruments, measuring instruments, and drawing tools of the project department. Responsible for preparing the calibration plan and inspection submission work for testing instruments and measuring instruments related to the project, ensuring that the testing instruments and measuring instruments used are all qualified.

10. Responsible for filling in the daily barometer at the construction site. The filling should be timely and accurate.

11. Responsible for collecting, preserving, and providing relevant technical quality, environment, and occupational health and safety management information.

12. Provide relevant information required for monthly quality analysis meetings to the project technical leader.

13. Responsible for completing the department’s energy conservation, environmental sanitation, waste disposal, and occupational health and safety management.

14. Responsible for various tests, inspection, evidence collection and acceptance of on-site materials and semi-finished products. ;