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Summary of the work of the administrative department in the first half of 2022
Summary of administrative work of our department in the first half of the year
In the first half of this year, with the care and strong support of the company leaders and the cooperation and help of various departments, the administrative department worked hard, earnestly completed all the businesses assigned by the company leaders, and improved the company's rules and regulations, management system and performance appraisal system. The work in the first half of this year is summarized as follows:
I. Work in the first half of the year
Strengthen communication and training of employees. With the strong support of leaders, we have conducted induction training for new employees for many times, organized new employees' fraternity, enriched employees' spiritual life and increased the cohesion of the company team. Usually, we often give guidance to employees' working methods and methods, talk in time and increase mutual understanding. Strengthen the management of vehicle use. Let every driver be familiar with the company's vehicle management system, and strengthen supervision and follow-up. In addition to frequent inquiries, I also asked the two supervisors on duty in the storage and transportation department to know the vehicle performance in time and maintain it in time.
Strengthen system construction and implement departmental management. Constantly improve the system construction, and all departments perform their duties and clarify their responsibilities through the management of the system. After many discussions and studies by the company leaders, the management system of the storage and transportation department, the return management system of the storage and transportation department, the operation process of several specific positions in the storage and transportation department and the management system of the doorman were revised. Strengthen the management of logistics equipment, control the maintenance, repair and procurement of the company's software and hardware as much as possible, and the key equipment is urgent. The purchase of general equipment and gifts should be mastered, and the cost should be reduced as much as possible to ensure the normal operation of the company's business.
Improve the performance appraisal system of storage and transportation departments. Under the leadership of the company, the head of the storage and transportation department took the lead in implementing the performance appraisal system, and the whole group, bulk group and evaluation group within the storage and transportation department also began to assess. At the same time, strengthening employee salary management and adjusting employee salary standards in time not only improved employees' enthusiasm, but also controlled labor costs as much as possible. Care about the lives of employees. Due to the increase in personnel and high mobility, in addition to increasing the number of dining tables, it is necessary to rearrange the dining table staff every month. Considering the factors such as shift work, ensure that every employee can have enough food, care about employees' rest, adjust shift working hours, reasonably arrange the dormitory to go to bed, and ensure that employees have enough spirit to do things.
Second, there were problems in the first half of the year.
Lack of professional knowledge of administrative management, lack of self-confidence, being at a loss in spare time, and when things are numerous and complicated, you should bite the bullet and be afraid that you can't do it well. I often flinch under the pressure of high intensity and fast pace. The existing personnel structure of the administration department is unclear. Sometimes a few people, sometimes only 1 person, and a few logistics personnel, but they all have fixed jobs to do. When assigning them work, they will do it for a while when they are free, and the work at hand will fall behind, and they will run aground if they don't track the work in time.
Due to the limitation of ability, the work planning is not strong, some work of the department is not implemented in place, and the work is not dare to share with subordinates, which directly affects the quality and time of work. Many problems are thought too much and done too little, which leads to a backlog of work and is not solved in time. In the work, there is not enough bold management, lack of innovative consciousness, often more cautious in thought, less pioneering, more thoughtful, more cautious and less enterprising.
Third, the main work plan for the second half of the year
Standardize your work style, strive for time to study and improve your ability to do things. Learn more about the theoretical knowledge of enterprise management, gain opportunities for regular companies to observe and learn, get in touch with related businesses outside, broaden their horizons, collect more channels and accumulate more experience.
Reasonably adjust the salary standard of employees, stabilize outstanding old employees, cultivate flexible new employees, make people easy, set future target positions for employees, and guide employees to make progress. For employees who have obtained certain management positions, it is recommended that the term of office be not less than half a year, preferably more than half a year, before considering other positions. Continue to improve the performance appraisal of all departments of the company, and require all departments to formulate corresponding appraisal mechanisms, encourage and restrain at all levels, so that employees can be consistent with the company from action to thought.
Summary of the work of the administrative department in the first half of the year II
1, conscientiously do the daily administrative work of the company.
Members of the administrative department always bear in mind that the daily administrative work of the company is first and foremost the logistics service work. Over the past six months, the administration department has insisted on providing good services to all departments of the company, striving to ensure the normal work of all departments of the company and ensure the timely provision and maintenance of office supplies.
2. Do a good job in standardizing the company's documents.
Attach importance to the registration, sending, receiving and sorting of company documents, do a good job in keeping, sorting and filing documents, and attach importance to the management and construction of company files. Responsible for drafting the upstream documents and internal documents of the company for the leaders to review and instruct, and established the instruction system for the leaders to handle the work.
3. Do a good job in the internal asset management of the company.
Do a good job in the safety management of the company's internal assets to ensure the safety of the company's water and electricity use. In the first half of the year, the original hydropower lines were improved and maintained in time, and the company's roof leakage was repaired. Be responsible for the management and use of the security personnel employed by the company and the cleaning personnel employed by the company. Ensure a good working environment for the company and pay attention to the company's good external image.
4, coordinate and do a good job of contact with various departments.
Keep in touch with all departments in time, understand the working status of all departments, help all departments solve difficulties, and reflect the team spirit of the company.
5. Do a good job in company reception.
Do a good job of reception for the personnel from other units who come to contact the company in time, be enthusiastic, economical and pay attention to work efficiency.
6. Establish a work log system.
The establishment of administrative work log system, record the key work of the administrative department every day, form a system, and bind it into working files at the end of the year.
In the second half of the year, the administration department will focus on.
1. The relocation of the company and the layout of the office;
2. Procurement, use and storage of office supplies;
3. Further improve the year-end document arrangement;
Summary of the work of the administrative department in the first half of the year III
The administration department is an important comprehensive department of the company, and it needs to constantly improve the level of comprehensive management and coordination internally, and it needs to deal with the inspections of industry and commerce, safety, environmental protection, construction, economy, development and reform, social security and other organs externally. In the first half of 20__, the work of the administrative department was closely focused on the company's business policies and objectives, and all the work of the company was deployed. The work in the first half of 20__ is briefly summarized as follows.
The work of the administrative department in the first half of 20__ can be roughly divided into the following six aspects:
I. Company management, company management
1, continue to improve the company's rules and regulations, and further improve the company's standardized operation level. On the basis of the company's original system, the administrative department has improved the company management system, interim measures for the management of office meetings, battlefield management system and attendance management. , involving people, money and materials management system and normative documents, standardize the working procedures.
2. Improve the company's organizational structure, appoint senior managers, reorganize the company's management process, strengthen the sense of responsibility, promote the company's efficient operation, and lay the foundation for the company's development.
3. Since the beginning of this year, all correspondence of the company has been managed by the Administration Department, which has realized the registration management of official document circulation, ensured the efficiency of official document transmission and approval, and strictly controlled the official document circulation 1. The personnel administration department is responsible for unified distribution, which strengthens the circulation of internal documents and improves the efficiency of information transmission.
4. Summarize the document management in the first half of the year: as of _ _ _ _ * the Administration Department issued a document (see Annex 1 and Annex 20__), * * sent a letter to the outside world (see Annex 2 and Annex 20__), and drafted a summary (see Annex 3 and Annex 3 for details).
5. Gradually improve the company's supervision mechanism and strengthen the supervision and governance of employees.
6. Strengthen the management of all departments of the company: uniformly implement various management systems, uniformly use daily work forms, and require all departments to submit weekly reports reflecting relevant statistical data every week.
Second, administrative personnel.
1. In the first half of the year, the company basically completed the recruitment task according to the work needs of various departments through newspapers, websites, on-site job fairs, introductions and other channels. Personnel approval work such as entry, employment confirmation, resignation and post adjustment has been well completed.
2. License processing and annual review. Assist the installation company to collect qualification materials. The annual inspection of the company's organization code certificate and industrial and commercial administration have been completed.
3. Do a good job in communication and coordination with relevant functional departments to make the company's external work smooth.
4. Strictly review the use of office supplies in various departments, register the recipients of office supplies, and reasonably purchase office supplies. 25. Further strengthen the standardized management of office areas and create a safe, civilized and harmonious office environment.
6, strictly control the office expenses, to save and reduce costs as the first principle.
7. Do a good job in the company's logistics: air ticket reservation, accommodation arrangement, customer reception, etc. , timely and actively deal with all the affairs in daily work.
Third, vehicle management, vehicle management.
Gradually standardize and improve the company's public vehicle management, formulate the Vehicle Management System, strictly implement the vehicle registration system required by the leaders, and regularly repair, maintain and clean the vehicles to keep them in good condition. Strictly register every refueling record. In terms of vehicle safety management, the administrative department has detailed rules to follow according to the maintenance and annual inspection files of each vehicle to ensure vehicle safety. In view of the tight situation of the company's vehicles, the administrative department reasonably adjusts the order of vehicle use to ensure the orderly use of vehicles.
Fourth, network management, network management.
1. The administration department regularly conducts a comprehensive inspection of the company's network, giving priority to the company's network security. Update the company website regularly, upload new policies and documents to the company portal website in time, strive to create the company's external network window, and constantly improve the company's network platform.
2. Start the _ _ refined information management project to create favorable conditions for the company to implement refined information management, improve enterprise management level and accelerate enterprise development.
Verb (abbreviation of verb) logistics management
1. In the first half of the year, according to the instructions of the leaders, the administrative department paid close attention to the quality of meals in the canteen, reduced the price of meals, enriched the dishes and improved the quality of meals. These changes have been welcomed by the employees of the company. The next canteen work is still the key. The hot summer is a season prone to epidemics, so the administrative department will continue to supervise the quality of meals in the canteen so that employees can eat with confidence and comfort.
2. Strengthen the company's landscaping management and improve the company's landscaping level; Strengthen the company's environmental sanitation work and keep the company's environment clean and tidy; Transform the company's bathroom and enhance the company's external image.
3. Strengthen the maintenance and management of the company's public facilities and do small-scale maintenance by yourself, saving the company more than 5,000 yuan in maintenance costs.
Six, the implementation of labor discipline
Fiona Fang cannot be established without rules. As an enterprise, it can't develop well without standardized discipline. In April, the administrative department has equipped all the attendance punch machines for the employees of the company, and on September 29th, all departments have been notified to punch in their fingerprints.
Correct yourself first, and every comrade in the administrative department will punch in regularly and take the lead in observing the company's attendance system. In the next step, the administrative department will continue to make a fuss about corporate culture and standardize corporate management, and under the leadership of the company, make the company more standardized and institutionalized.
Seven, safety management
1. Organize relevant personnel of the company to participate in county safety supervision training, 1 person to obtain safety officer certificate, strengthen safety education, and improve safety responsibility and awareness.
2. Formulate relevant safety management systems and standardize safety management.
3. Strengthen safety management and inspection, replace fire prevention facilities, and put an end to the four hidden dangers.
More than half of the 20 years have passed, and there are still some shortcomings in the work of the administrative department during this period, which are mainly reflected in
1. As the comprehensive management department of the company, there are still many shortcomings in the management and coordination of various departments, and there is not enough inspection of the work of various departments, personnel and discipline;
2. Lack of corporate culture and working atmosphere;
3. The mechanism of staff training and safety education needs to be improved and strengthened;
4. Personnel work is still in the traditional labor and personnel management, and should be gradually transformed into modern human resource management;
5. The problem of improper work scheduling and vehicle scheduling in the administrative department reflects that the current work efficiency of the administrative department is too low.
Based on the above problems, all the comrades in the administrative department will actively make up for the shortcomings in the future work, improve work efficiency, and actively complete all the work assigned by the leaders, so as to reassure the leaders and make the employees feel comfortable.
Plan for the second half of the year:
First, improve administrative and personnel work.
1. According to the actual needs of various departments of the company, after the company completes the management system reform and determines the organizational structure,
(1) has made a clear division of responsibilities for each post, and compiled a job description for the company's employees, so that each employee can clearly define his own job responsibilities;
(2) employee labor contract signing and social security handling;
(3) Targeted and reasonable recruitment of a group of employees, and equipped for each position.
2. Strengthen the file management of the company, strengthen _, and strengthen the work of taking, sending, transmitting and storing confidential documents.
3. Organize employee activities, strengthen the construction of corporate culture, and let employees have a good sense of identity with the enterprise.
Second, continue to improve the company's system construction, especially in daily administrative management and labor and personnel management. Revise and improve the reward and punishment regulations, incentive mechanism, performance appraisal and salary management standards.
Third, network information management Do a good job in building the company's network management platform, implement the o a system, improve the company's office efficiency, and gradually move toward the goal of paperless office.
Fourth, strengthen logistics management and provide logistics support.
Five, strengthen work supervision, improve execution.
Intransitive verbs strengthen the coordination and contact with relevant functional departments of provinces, cities and counties, and create a good environment for the company's development.
Seven, strengthen the coordination and service between the various departments of the company, and enhance the centripetal force and cohesion of the company's employees.
Eight, strengthen the self-construction of administrative departments, improve their overall quality and enhance their combat effectiveness.
Summary of the work of the administrative department in the first half of the year IV
I. Progress and achievements:
1, call forwarding: ① the accuracy rate reaches 99%; ② Be able to deal with harassing calls tactfully and reasonably, and improve work efficiency.
2. landline management: ① on the basis of re-division of departments within the company, confirm the number of internal and external lines of landline telephones to achieve the purpose of convenient use and management. ② There are 53 external lines and 32 internal lines, of which 20 internal lines are unused. It is recommended to stop the machine and leave the number, 5 yuan every month, and open it at any time when using it. In this way, each telephone can save 15 yuan per month, and 20 telephones can save 300 yuan per month, which is 3600 yuan a year. (3) In addition, there is a monthly call charge of ***85 for landline phones, so 85 yuan handling fee will be charged additionally. It is suggested that 85 phone bills be displayed as one phone bill, and the information content will remain unchanged, which will not affect the reimbursement. I can deposit it in 85 yuan every month. To sum up: a * * can save 4620 yuan a year.
3. Pre-paid phone bills for mobile phones: With the support of leaders and the active cooperation of financial personnel, after careful examination and reimbursement in 2004, the balance of pre-paid phone bills in 23 yuan has been successfully recovered, and relevant personnel have been replenished in time. At this point, the problem of reducing the prepaid phone bill of mobile phones has been solved.
In this matter, I realized that although things seem difficult and have no clue, they can be completed as long as you put your heart into it. Anything is possible as long as you start to do it!
4. Making business cards: ① The problem of making business cards has been solved. At this stage & Jin Lan Business Card Company cooperates, and the business card is of good quality, reasonable price, punctual delivery and above 95% credibility; At the same time, we also keep in touch with three other business card companies in case of emergencies. (The three companies are: two in Wuchang and one in Hankou)
5. Address book update: As the regional address book cannot be changed in time, the direct communication between the company and customers will be affected. Therefore, by directly contacting the regional secretary and updating the address book in time, the correct rate of the address book has reached more than 95%. In the future work, the regional secretary is often contacted to get correct information in time.
6. Encryption card procurement: We have a pleasant cooperation with Shenzhen Haizhibo & Beijing Shen Si Locke, an encryption card supplier. Although suppliers sometimes fail to deliver goods in time during the cooperation process, which delays the time, it has been solved through coordination and communication. And has passed the delivery time requirements stipulated in the contract for on-time delivery.
In this matter, I realized that: a, we should not be soft on principles, otherwise it will make the other side waver; B, pay attention to the way of speaking, good ways and means can achieve twice the result with half the effort.
Second, the existing problems:
1. Work permit problem: due to the failure of timely and accurate management, the work permit was seriously lost. Reasons for loss: a, the list of persons receiving work permits was not recorded in time; B, there is no regular work card sorting; C. After returning from business trip in Beijing, the number of work cards decreased, which was not solved in time.
Suggestion: Security guards should manage the distribution and quantity records of work cards (this suggestion is not to shirk responsibility, and there is really not enough energy to invest in the management of work cards, because sometimes they may not be on the job). I hope this can enhance the heroic spirit of security personnel, who are both the protectors and managers of the company and can enhance their work enthusiasm. The premise is that any mistakes will be borne by me.
2, do things not carefully enough, consider the problem is not comprehensive, and sometimes forget. For example: (1) When asking for payment by encrypted card & when the order is signed by the leader, I often forget to attach the information about the use of encrypted cards in various regions; (2) There was a power outage on Friday and all the staff had a day off. I should have stayed on duty, but because I didn't consider this, I left by car with others. Later, I thought I should stay on duty, so I hitchhiked back to the company.
Third, give yourself advice:
1. As an employee of the administrative department, in addition to being down-to-earth and doing things seriously, we should also pay attention to the grasp of interpersonal relationships;
2. Under the premise of doing things according to regulations, we should also pay attention to methods, be firm in attitude and speak euphemistically;
3. Be considerate and careful;
4, work progress and problems encountered in the process of work should be timely feedback to the superior. These are exactly what I lack in my work.
Four. Recommendations to various departments:
People within the department should communicate frequently and express their ideas about their work. Employees within the department should understand, support and cooperate with each other to improve the effectiveness of the department.
Summary of the work of the administrative department in the first half of the year
In the first half of 20__, with the leadership and help of the chairman and general manager, and with the strong support and cooperation of the heads of various departments and colleagues, the administrative personnel department focused on personnel management and administrative management. Now, the work of the first half of 20__ is summarized and reported as follows:
Part I: Personnel management.
I. Basic information of personnel
By the end of June, the actual number of employees in the company was 192, an increase of 8% over the same period last year. As the Spring Festival approached last year, the flow of people was relatively large. During June-June, 88 people joined the company and 70 people left. Currently employed 18 people. The administrative personnel department analyzes the employee's mobility from three aspects: 1 and salary. With the change of workload, individual posts do not reflect more work and more income; 2. Humanistic care is not enough. New employees have a process of adapting to the working environment and interpersonal environment, and old employees and team leaders should pay more attention and care; 3, employee career development planning. Employees' own career development planning also affects the stability of employees to a certain extent, such as position promotion and salary increase.
Second, recruitment work
1. recruitment channel: based on the analysis of the original recruitment effect last year, the online recruitment was newly expanded. The advantage of this channel is that it can post 300 jobs and intelligently search the resumes of all local job seekers. At the same time, the establishment of the recruitment online enterprise portal has played a certain advertising role for the company.
2. Complete the recruitment plan:
By the end of June, 4 online job fairs were released, 3 campus job fairs were attended, and 3 other job fairs were attended. Received 345 resumes, received 2 12 job interviews and 47 telephone consultations. According to the job requirements of various departments at the beginning of the year, 40 people were recruited and 38 people were actually completed, with a completion rate of 95%.
3. Recruitment fee: recruitment fee 1.500 yuan.
Third, staff training.
This year's training is based on the plan at the beginning of the year. On the one hand, organize relevant departments to contact the school for study, on the other hand, arrange internal training regularly according to the actual situation of the company. By the end of June, * * * had organized 6 trainings, including 2 external trainings, 2 internal trainings, 1 team development trainings and 2 military trainings.
1. The courses involved in external training include team building and construction, customer marketing and key account management. Considering the principle of company development and maximum cost utilization, the scope of training personnel has been expanded this year.
2. Internal training. First, for new employees, our department will conduct a simple induction training for each new employee when handling the induction procedures, mainly to let them know some basic information and the basic rules and regulations of the company. Secondly, in view of the current safety situation, we have conducted safety education and factory discipline and regulations study for employees, especially taking two previous safety accidents in the company as warning education cases to publicize the importance of safety production to employees, and at the same time, let employees experience the emergency handling process through fire drills. Through such diversified training methods, we can stimulate employees' work enthusiasm, standardize employees' gfd, behavior and speech, and lay the foundation for promoting the standardized development and refined management of the company.
3, training funds and results
The training funds continued the training expenses arranged last year, and there was no cost for internal training. From the summary of the students' test scores and experiences, we also see the results obtained through such training: all the students talked about not only getting applicable new knowledge and new concepts through training, but also integrating theory with practice, sorting out some vague concepts in their previous work in combination with their own situation, and helping them summarize and think about their previous work and plan their next work. Four, employee labor relations management
1, employee insurance
By the end of June, the number of participants in the company had reached 192, and the participation rate was 100%, increasing by 32% and 87% respectively compared with the same period of last year. From June to June, the company paid strong insurance1020,000 yuan, of which the company paid strong insurance of 790,000 yuan, up 39% and 63% respectively compared with the same period last year.
2, the signing of the labor contract
Signing a written labor contract with workers in time according to laws and regulations is conducive to reducing the company's employment risk. According to this principle, 187 labor contracts were signed at the beginning of the year, and some newly recruited employees are signing them one after another.
3, personnel relations management
Personnel relationship management is a process of continuous learning and self-improvement for our department. We may encounter problems that we have never encountered in our work every day. To solve these problems, in addition to learning relevant laws and regulations, consulting relevant departments and inquiring some relevant cases online, we should also consult leaders at all levels, strengthen communication with departments, pay more attention to the life of accommodation employees, grasp the psychological dynamics of employees in time, and solve some contradictions and disputes smoothly, thus maintaining the company.
Fourth, employee performance appraisal.
In human resource management, it is not an overnight thing to do a good job in salary performance appraisal of a department. Before entering this role, we must first make clear the setting of the department, be familiar with the tasks and processes of the department, and make a detailed analysis of the work and responsibilities of each position. Therefore, in the first half of this year, the main work is to prepare for entering the role, that is, study and research. The specific way is to accompany the general manager to the field for a two-day study, and at the same time go deep into various positions with three experts and conduct detailed research repeatedly.
What I want to talk about here is the contradiction and misunderstanding of performance research in the survey: at first, when experts and I went down to understand the situation, some people thought that our survey was aimed at raising wages, while others thought that we were targeting them. Finally, through communication, the understanding of * * * was successfully reached, and the previous research results were completed. Here, I want to emphasize once again that the fundamental purpose of performance appraisal is not to punish employees who have not completed their business and failed to perform their duties, let alone to raise their wages casually, but to establish a perfect fair competition mechanism, encourage employees to constantly improve their working methods, improve their work efficiency, find out the shortcomings in their work in time and make adjustments and improvements, thus promoting the development of the company.
Part II Administrative Work
I. Management of company license files, seals and office supplies
1. By the end of June, check 12 licenses every year.
2. The company's seal and archives management should strictly implement the principle of use registration and maintain traceability. By the end of June, we had registered 134 seals, borrowed 60 seals, borrowed 5 documents and filed 3 1 document.
3. In order to cooperate with all departments to achieve this year's business budget target, under the principle of "saving energy, reducing consumption, increasing revenue and reducing expenditure", strictly manage office supplies as small as one pencil lead and one notebook. At the same time, in order to reduce energy consumption and save energy, various departments also actively cooperate under the initiative, such as double-sided printing, waste paper printing, buying their own small fans and turning on air conditioners as little as possible.
Two. Drafting, sending and receiving documents and notifications
By the end of June this year, * * * had issued 24 internal red-headed documents, 0 notification 10, 2 briefing 12 and 24 meeting minutes.
Third, system construction.
In order to establish and improve the norms and management system of human resources management, under the guidance of the company leaders and the strong support of various departments, the company revised and improved the relevant administrative and personnel systems respectively, organized discussions among various departments, and issued them for implementation after being signed by the general manager.
Fourth, supervision and inspection.
In addition to the strict implementation of daily attendance system supervision, the focus is on the inspection of the company's hygiene, safety and work order. From June to June, 65438 carried out three times of supervision and inspection throughout the company, and immediately rectified the parties who could rectify on site, took photos of the places that needed rectification, and distributed them to all departments in writing to urge rectification.
Part III Other Work
1. Make active and necessary contact and communication with government functional departments at all levels and relevant business units, learn about their relevant information, actively participate in 24 meetings organized, and complete the declaration of relevant information.
The fourth part is the problems existing in the work in the first half of the year and the improvement measures and suggestions.
I. Existing problems and improvement measures:
There are three main problems in the work in the first half of the year: first, the implementation of the system is not strong enough, and the most effective way to deal with individual people and things who do not follow the system and are opportunistic has not been found; Second, strengthen the cultivation of employees' team consciousness. Since the second year, employees have participated in the training, military training and emergency rescue organized by the company, and the concept of team consciousness is not strong enough, and it is still very casual; Third, their own administrative and personnel management level is not enough, and they need to strengthen their study and experience to improve.
Second, suggestions:
1. Stabilize the labor force and reduce the mobility. Normal personnel flow is an important way to maintain the replacement of personnel management in our company. The turnover rate is too small, and the company can't get fresh blood, which affects its vitality. However, excessive mobility, especially outward mobility, is also a great loss to the company, and the company has become a free training base. Therefore, for new employees, we should do a good job of humanistic care, care more and complain less.
2. System implementation. As managers of each department, we must take the lead in demonstrating and setting an example. First of all, set an example, make unremitting efforts, and persist in implementing policies. Secondly, there should be arrangements and inspections in the management of departmental work, and the inspection work should not be tightened first and then loosened. Only in this way can the company's system be implemented in place.
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