Responsibilities of the secretary to the chairman

Responsibilities of the Secretary to the Chairman (20 general rules)

In daily life and work, more and more people will come into contact with job responsibilities. Clear job responsibilities can make employees understand and master job responsibilities, maximize labor management, scientifically allocate manpower, and make people do their best and match people with posts. What kind of job responsibilities are effective? The following is the job responsibilities of the chairman's secretary that I sorted out for you, for reference only. Let's have a look.

Duties of the Secretary to the Chairman 1 Duties:

1, responsible for external liaison, reception and sorting out company meeting minutes, memos and other documents;

2. Assist the Chairman in the file management of important business data;

3. Be responsible for timely conveying the instructions and arrangements of the Chairman, and drafting various documents such as letters, reports and documents assigned by the Chairman;

4. Responsible for the daily schedule of the chairman;

5, according to the requirements of the chairman, tracking the progress of the resolution;

6. Responsible for the reception of the chairman's office and corporate customers;

7. Complete the supervision, coordination and implementation of other tasks assigned by the chairman.

Qualifications:

1, female, 26-32 years old, dignified in appearance, good in image and temperament, elegant in speech, driving is preferred;

2, Chinese, business administration, economics, law and other related majors, with the experience of the secretary of the chairman or general manager of the industry is preferred;

3. Have secretarial work experience, good secretarial skills, good professionalism and professional ethics, be able to work for a long time and work under great pressure;

4. Comprehensive knowledge structure, excellent interpersonal and communication skills, careful and meticulous work, methodical, logical and strong execution;

5. Have solid writing skills, good writing skills, good writing and expression skills, be proficient in using office software such as EXCEL, POWERPIONT and WORD, and have efficient file processing capabilities.

Responsibilities of the secretary to the chairman. Responsible for the office service of the chairman.

2. Responsible for organizing the writing or proofreading of comprehensive written materials submitted in the name of the company; Responsible for organizing the drafting of materials for the directors' meeting.

3. Responsible for the company's secretarial business guidance.

4. Be responsible for matters related to the company's office meeting, and handle matters agreed at the meeting.

5. Be responsible for supervising, inspecting and urging the handling of the approval documents of superiors, the approval documents of company leaders and the decisions of the chairman's office meeting.

6. Responsible for handling suggestions, criticisms and opinions of NPC deputies or suggestions of CPPCC deputies.

7. Assist the director in drafting the written materials and meetings of the annual working meeting, and participate in organizing the reception and meetings of comprehensive meetings.

8. Be responsible for recording and sorting out the minutes of the chairman's office meeting. Remember the memorabilia

9. Responsible for sending and receiving documents, operating, inspecting and guiding business management with documents, and keeping secrets.

10, responsible for the reception and reply of letters and visits from the masses.

1 1. Complete other tasks assigned by the leaders.

Two. Work information of the secretary to the chairman:

1, responsible for drafting the company's annual work summary report and the chairman's speech.

2. Responsible for drafting the materials for the meeting of shareholders and board of directors.

3. Responsible for sorting out other important meeting minutes and minutes of the company.

4. Be responsible for drafting, printing, registering and filing company documents.

5. Be responsible for the engraving and use management of the company seal and the chairman's signature.

6. The responsibilities of the secretary to the chairman also require the secretary to revise the company's newsletter regularly.

7. Assist the office director to receive company guests.

8. Complete other tasks assigned by the chairman and office director.

Responsibilities of the secretary to the chairman. Responsible for the daily itinerary of the chairman, including visiting reception and business accompanying;

2. Responsible for the official document writing and document management of the office of the chairman of the board of directors, to ensure the accuracy of material information;

3. Assist the chairman to arrange various meetings, be responsible for recording and sorting the meeting materials, and be responsible for follow-up and supervision after the meeting;

4. Assist the chairman in dealing with external relations, including government departments, important customers and cooperative enterprises;

5. Responsible for the appointment of the chairman's office and the reception of visitors;

6. Keep the environment of the chairman's office clean and tidy, and maintain the normal operation of office equipment.

7. Complete other tasks assigned by the chairman.

Responsibilities of the secretary to the chairman. Responsible for arranging the chairman's schedule reasonably and reminding him in time.

2. Be responsible for the daily maintenance of the chairman's office and keep the leading office clean, orderly, confidential and safe.

Prepare tea for the chairman (when the chairman is in the office).

4. Responsible for the reception and arrangement of visitors.

5. Master the essentials of official document writing, and complete the drafting of various documents and letters with high quality and high efficiency.

6. Be responsible for the circulation of documents and materials and the confidentiality in the process of circulation.

7. Be responsible for preparing materials and meeting minutes of various meetings prepared by the chairman.

8, on standby at any time, to complete the work of temporary leadership.

Responsibilities of the secretary to the chairman. Responsible for assisting the chairman to complete the daily work, assisting in the investigation and study, understanding the company's operation and management, putting forward treatment opinions or suggestions for the chairman to make decisions, and providing necessary information services for the chairman.

2. Be responsible for timely conveying the instructions and arrangements of the Chairman and tracking the specific implementation.

3. Be responsible for filing the business data and all kinds of important documents related to the chairman.

4. Assist in organizing and preparing company meetings such as the chairman's office meeting and special seminar meeting, arrange meeting agendas, prepare meeting documents, and actively grasp the implementation of relevant resolutions.

5. Responsible for drafting letters, speeches, reports, documents and other documents assigned by the Chairman.

6. Be responsible for the approval and distribution management of all kinds of documents submitted to the chairman of the company.

7. Be responsible for the chairman's schedule, and make appointments or book visitors for the chairman.

8. Responsible for other matters assigned by the chairman.

Responsibilities of the secretary to the chairman. Assist the chairman in business negotiation, various meeting arrangements, copywriting records and meeting spirit communication;

2. Insist on good communication, coordination and follow-up with all departments on the work progress and supervision of the matters assigned by the chairman;

3. Assist the Chairman in handling all kinds of letters and drafting all kinds of letters, speeches, reports, documents and other comprehensive documents;

4. Reasonably arrange and remind the chairman of the board of directors of the daily working hours and procedures;

5. Booking, hotels, air tickets, meetings, etc. During the chairman's trip.

Responsibilities of the secretary to the chairman 7 1. Responsible for the organization, recording and follow-up of all kinds of meetings of the chairman.

2, responsible for conveying and urging all kinds of work plans and work instructions.

3. Responsible for handling all kinds of report documents.

4. Responsible for drafting all kinds of official documents.

5. Assist the chairman in the normal development and management of the schedule work, and be responsible for the organization of the executive meeting.

6. Be responsible for filing all kinds of documents in the chairman's office.

7. Properly arrange the business trip and business trip of the Chairman.

8. Complete other tasks assigned by the chairman.

Responsibilities of the secretary to the chairman 8 1. According to the requirements of the chairman, plan and write the plan of public relations affairs.

2. Assist the chairman in handling external public relations, and assist in negotiation and communication with customers;

3. Write all kinds of copywriting materials according to the requirements of the chairman, business development, brand development or customer demand.

4. Receive visiting important guests on behalf of the chairman, and visit customers and business cooperation units;

5. Cooperate with customer relationship maintenance and related work;

6. Organize the company's important meeting minutes and minutes;

7. Complete the supervision, coordination and implementation of other tasks assigned by the chairman.

Responsibilities of the secretary to the chairman. Responsible for writing documents and materials required by the chairman, receiving, conveying and processing documents and letters;

2. Responsible for the collection and collation of the original materials of the company's memorabilia and the writing of internal and external publicity materials;

3. Responsible for timely conveying the instructions and arrangements of the Chairman;

4. Responsible for the arrangement and reminder of the chairman's daily schedule;

5. Be responsible for receiving the visiting guests from the chairman's office, the leaders and employees of the branches under the Group;

6, complete the emergency or temporary tasks assigned by the leadership.

Responsibilities of the secretary to the chairman: 10 1. Draft the summary of the company's work plan and keep the important meeting minutes of the company;

2. Draft and file the documents issued by the general manager;

3, the company's management system, rules and regulations, web design scheme, contract, the overall operation of the company;

4. Answer the phone, answer it properly, and make phone records;

5. Master the general manager's schedule, make appointments and arrange business trips;

6. Complete other tasks assigned by the general manager or the manager of the comprehensive management department;

7, according to the requirements of the company's development to develop human resources strategy;

8. Design and improve the company's human resource structure;

9. Complete the daily recruitment of human resources of the company;

10, improve the company performance appraisal system.

Responsibilities of the Secretary to the Chairman: 1 1 1. According to the need to draft various manuscripts, responsible for the chairman's report, speech and other manuscripts.

2. Receive visiting leaders and guests;

3. Make meeting minutes and arrange meeting minutes.

4. Communicate and implement the company's work instructions, and assist in monitoring and tracking the work of various departments of the company.

5. Be responsible for the chairman's office and keep it comfortable and tidy.

6. Organize, process and report the daily documents and letters of the chairman's office.

7. Coordinate the working relationship of various departments, timely understand and collect relevant information and communication, and report to the chairman.

8. Complete other special or temporary work assigned by the chairman.

Responsibilities of the secretary to the chairman 12 1. Handle the daily work of the office of the chairman and general manager.

1. The documents in the chairman's office have been sorted out.

2. Daily cleaning of the chairman's office.

3. Pay attention to personal qualities, dress image and manners, and pay attention to occasions and places when speaking.

The mobile phone must be turned on 24 hours, because it is an on-call service.

5. Answer the phone, carefully and properly, and make phone records.

6. During the business trip, the chairman will accompany him and arrange all the work of eating, living and traveling.

7. Master the daily arrangement of the chairman, and make appointment and registration for meeting guests.

Second, the handling of official documents.

1. Summarize the accuracy of each department's monthly work to complete the assigned tasks.

2. Drafting, printing, registering and filing documents of the general manager's office.

3. Send and receive faxes and hand them to the general manager's office in time.

4. Regularly summarize the reimbursement forms of all departments and other relevant documents, and submit them to the chairman for signature and confirmation.

Third, organizational arrangements and interview matters

1, the coordination of assistance and the role of work tasks.

2. Assist the general manager's office to manage the company's operation and various functional departments, and coordinate the relationship between internal departments.

3. Coordinate the contradictions between departments and deal with them temporarily.

4. Download the monthly task objectives issued by the chairman and upload the scenes, problems and opinions of various departments. The manager of the administrative department should do a good job in the reception of company guests and register them in time.

5. Cooperate with the Chairman in handling external public relations and attend appropriate banquets when necessary.

Four. Related conference work

1. Follow up and implement company meeting minutes such as the general manager's office meeting of the board of directors.

2. Draft and sort out the materials for the meeting of the board of directors of the company, and make necessary arrangements and preparations before the meeting.

3. Make preparations before the meeting.

Responsibilities of the secretary to the chairman. Prepare and submit reports and documents required by relevant state departments to be issued by the board of directors and shareholders' meeting;

2. Prepare the board of directors and shareholders' meeting, be responsible for keeping the minutes, documents and records of the meeting, and draft the minutes and documents of the board meeting.

3. Be responsible for the company's information disclosure, and ensure that the information disclosure is timely, accurate, legal, true and complete;

Four. Ensure that the personnel who have access to the company's relevant records and documents get the relevant documents and records in time;

5. Make the directors, supervisors and senior managers of the company clear their responsibilities and abide by the relevant laws, regulations, rules, policies, articles of association and other relevant provisions of the state;

Intransitive verbs assist the board of directors to exercise their functions and powers. When the resolution of the board of directors violates laws, regulations, articles of association and other relevant provisions, it shall raise objections in time;

Seven. Provide advice and suggestions for the company's major decisions;

8. Handling related matters between the company and the securities regulatory authorities and investors;

9. Other duties stipulated in the articles of association and the listing rules of the stock exchange.

X undertake all tasks assigned by the chairman.

Responsibilities of the secretary to the chairman: 14 1. Accompany the chairman in project inspection and participate in business negotiation;

2. Responsible for drafting the documents in the daily operation of the chairman;

3. Assist the chairman to handle daily affairs;

4. Responsible for the chairman's itinerary and accompanying business;

5. Receive and send the Chairman's documents, letters and telegrams;

6. Responsible for the business reception of visiting guests, and do a good job in external liaison and public relations;

7. Handle other affairs authorized by the chairman.

Responsibilities of the secretary to the chairman: 15 1. Assist in drafting the chairman's daily official documents, reports and other related documents;

2. Assist the chairman to develop and maintain customer relations and coordinate the chairman's daily work arrangements;

3. Be responsible for recording and sorting out the relevant minutes and minutes of the staff meeting and the board of directors of the company;

4. Responsible for organizing the writing or proofreading of comprehensive written materials submitted in the name of the company;

5, responsible for customer visits, company business activities reception, etc. ;

6. Responsible for organizing and planning related activities of the company (such as parties, evening parties, annual meetings, etc.);

7. Complete the work assigned by the company leaders.

Responsibilities of the secretary to the chairman: 16 1. Assist the chairman to handle all kinds of daily internal and external affairs and the relationship with grandpa;

2. Be responsible for managing and coordinating the agenda, business trip and meeting arrangement of the chairman, as well as daily communication (including telephone, email, fax, etc.). ) and other administrative affairs;

3. Responsible for the reception of important visiting guests and foreign guests, and help maintain good relations with important customers and government departments;

4. Track, supervise and confirm the progress of matters decided by the meeting, and provide information feedback at any time;

5. Assist the chairman to promote the company's various businesses and organize the completion of the company's overall business plan.

6. Establish and maintain all kinds of confidential documents, records and related documents;

7. Handle special matters assigned by the chairman.

Responsibilities of the Secretary to the Chairman: 17 1. Draft the company's annual work summary and chairman's speech;

2. Drafting the meeting materials of the shareholders' meeting and the board of directors;

3. Assist the chairman to handle daily affairs, coordinate and arrange the chairman's work schedule, and participate in related activities;

4. Organize company meetings and keep meeting minutes;

5. Assist the chairman in customer reception, public relations and negotiation;

6. Drafting the company system;

7. Follow up and supervise the matters assigned by the chairman;

8. Handling and keeping important documents and letters of the Chairman;

9. Keep company secrets according to the company's confidentiality regulations;

10, responsible for internal and external document processing, file management and important data management.

Responsibilities of the secretary to the chairman 18 1. Responsible for the arrangement of the chairman's daily work schedule and the reminder of important matters.

2. Be responsible for the summary, sorting and handling of the chairman's documents, as well as the daily management of mailboxes, telephones and letters.

3. Be responsible for the reception of the distinguished guests of the Chairman, and accompany the Chairman to attend various business public relations activities.

4. Be responsible for conveying the instructions and arrangements of the chairman in time and connecting the project time node with the project progress.

5. Organize and coordinate the office meetings of the chairman and general manager and other relevant important meetings, complete meeting minutes and supervise the implementation of relevant meeting spirit.

Responsibilities of the secretary to the chairman: 19 1. Responsible for the daily affairs arrangement of the office of the board of directors and the itinerary arrangement of the chairman;

2. Responsible for writing, sending and receiving documents and managing documents in the leadership office, and backing up working documents every day;

3. Responsible for coordinating the contact, communication and liaison between the chairman and other senior executives;

4. Be responsible for following up, supervising and reporting the work assigned by the board of directors;

5, timely and accurately convey and implement the leadership's work requirements and instructions, and implement the assigned work;

6. Be responsible for collecting, counting and summarizing all kinds of information, statements and materials required by the board of directors;

7. Be responsible for the external contact, incoming call recording and visiting reception of the Board of Directors, and keep the mobile phone on standby for 24 hours, so that the call can be smooth;

8. Be responsible for organizing the board meeting, pre-meeting preparation, sign-in, recording, post-meeting implementation, supervision and implementation, and result reporting.

9, responsible for urging cleaning aunt to complete the daily office environment layout of the chairman's office and conference room, and keep it clean;

10, in case of emergency, you can report the progress to the leader in time by phone or in person;

1 1. Complete other tasks assigned by the leaders.

Responsibilities of the Secretary to the Chairman: 20 1. Responsible for the office services of the chairman, including sorting/saving the letters between the chairmen;

2. According to the requirements of the chairman, follow up the progress of various resolutions and complete the supervision, coordination and implementation of other tasks assigned by the chairman;

3. Responsible for the writing of letters, reports, documents and other documents of the Chairman;

4. Familiar with national and local relevant industrial support policies and reporting operation procedures;

5, the national high-tech enterprise identification declaration, scientific research project management;

6. Application and management of patents and trademarks;

7. Other tasks assigned by the chairman;

;