Career planning of office secretaries

Career Planning of Office Secretaries 1 (1) Self-analysis

1, advantages

(1) Strong thinking ability in images, good at expressing personal thoughts and feelings in words, and proficient in literary writing. In study, I am diligent, hardworking and have good study habits.

(2) Mild personality, easy to get along with others, open-minded, generous, positive and optimistic about life and study. I yearn for my beautiful ideal, have a firm belief and make unremitting efforts for it.

(3) The temperament type belongs to mucilage, quiet, steady, good at self-restraint, able to handle all kinds of things in a more organized way, and has a more leisurely and serious personality.

(4) The ability to treat people with things is strong, and the ability to adapt and practice is also strong. I like to observe the changes of things around me carefully and pay attention to my perception and cognition of some things and phenomena.

(5) The school pays more attention to secretarial work and the cultivation of students' comprehensive quality. Actively allocating related learning resources, carrying out a series of related activities and offering related courses have provided us with a better learning and exercise environment.

2. Disadvantages

(1) Living in a closed school for a long time, I lack corresponding social experience and work experience, and my practical ability is weak, so I don't understand the economic situation of today's society.

(2) In learning, the pursuit of knowledge is passive, lacking the courage and confidence to express themselves, focusing only on writing ability and neglecting speaking ability, with poor eloquence and poor speech ability.

(3) Do not actively participate in various activities that can exercise their abilities, and have a fear of showing their own style on the stage. You can't surpass yourself in this respect.

(4) Nowadays, the competition is increasingly fierce, and the ability requirements for secretarial professionals are constantly improving. Secretaries need to develop talents in all aspects, so higher requirements are put forward for the comprehensive quality of secretaries. Secretarial staff often have several roles, including secretarial work, finance, statistics, personnel and file management. In addition to the necessary secretarial professional knowledge and ability, you must also master the basic knowledge of other non-secretarial majors.

(2) Professional knowledge

Professional direction: secretary

With the rapid development of science and economy, the rapid expansion of information dissemination and the increasingly fierce social competition, secretary is a new modern scientific management major. As a global profession, secretarial work tends to be more and more modern, scientific and professional. It plays an increasingly important role in assisting leaders at all levels in comprehensive management, establishing corporate image, communicating internal and external relations, and handling information exchange. Secretarial major has become one of the top ten demands of China's economic development in the 2 1 century.

For secretarial major, some people may be biased against the word "secretary", but in my mind, secretary is the fastest growing profession, and I can learn a lot of experience in dealing with people around leaders and avoid detours in life! It also plays a certain role in improving its own connotation! Can be a lifelong career, can be a promotion ladder, can be the starting point of entrepreneurship! No matter what line I do, I have a positive attitude and regard it as the cornerstone of my success. I believe I can make achievements in that line!

Employment direction: mainly to major industrial and commercial enterprises, administrative institutions and economic management departments, engaged in secretarial writing, office management and public relations planning, design, organization and other practical management work.

(3) Career goals

(1) Short-term goal (about one year)

Familiar with the basic situation of organizational system, including procedures and business standards, in junior secretarial positions such as clerks and administrative assistants. Work hard, establish basic interpersonal relationships, and at the same time constantly improve the ability of all aspects, comprehensively improve the overall quality, and lay a good foundation for future goals.

(2) Medium-term goal (three to five years)

Strive to be promoted to the business director of the office department or become the recognized business backbone of the office department. I can communicate well with my subordinates and get along well with them. I can keep a high degree of consistency with leaders in working ideas and methods, and have the ability and skills to solve practical problems.

(4) Career planning

At present, the employment channels of secretarial staff have changed from the original administrative institutions to enterprises, especially small and medium-sized enterprises that are growing. The scale of such enterprises is relatively small and the degree of division of labor is not high, which puts forward higher requirements for the comprehensive quality of secretaries. Secretarial staff often have several roles, including secretarial work, finance, statistics, personnel and file management. In addition to the necessary secretarial professional knowledge and ability, you must also master the basic knowledge of other non-secretarial majors. Not only should you have the ability to handle official business and master modern office equipment, but you should also have the ability to master language and social skills. They should not only act as the "facade" and "window" of enterprise leaders, but also engage in reception and public relations, and make suggestions and assist decision-making for enterprise leaders.

1, professional skills training plan

Secretary's professional qualification certificate, Putonghua level 1, English level 6, computer level 2, proficient in using office transaction processing software such as WORD, EXCEL and PPT. Master the most basic professional skills of secretaries.

2, quality development plan

Participate in professional-related clubs and extracurricular activities, and coordinate, control and manage your time reasonably.

3. Participate in social practice activities.

Actively cultivate their social practice ability and interpersonal skills.

4. Read more books on literature, philosophy and economics.

Expand knowledge, improve self-cultivation and constantly improve quality.

(5) Self-monitoring

In life and study, there are times when you can't stick to your beliefs. Influenced by other factors, in that person's life, only we are the best people to manage ourselves. We should continue to do well and encourage ourselves to do better. We should dare to admit and correct what we did badly, and ask our friends and family to supervise ourselves and our classmates.

Although the plan is good, it is more important to practice and achieve results. Any goal, just saying no, will fail. However, the reality is unknown and changeable, and the set target plan may encounter problems at any time, which requires a clear head. In fact, there is a mountain peak in everyone's heart, carved with ideals, beliefs, pursuits and ambitions; There is a forest in everyone's heart, bearing the harvest, fragrance, frustration and tempering. If a person wants to succeed, he must show courage, work hard, struggle and struggle. Success, don't believe in tears; Success, not believing in decadence; Success doesn't believe in fantasy. In the future, you have to work hard on your own. Position yourself according to your own ability, don't force yourself, study happily, live happily, keep a stable and normal state of mind, and work methodically according to your own goals and ideals.

Career Planning of Office Secretaries (II) Background and Significance

Secretarial work is a comprehensive occupation, involving a wide range of fields, from state organs and institutions to local private enterprises. In recent years, the number of graduates majoring in secretarial science is also on the rise, which requires higher and higher quality of secretarial talents, but the professional knowledge of graduates majoring in secretarial science is not solid; Personal ability level is low, and practical ability is not strong; The comprehensive quality is not high, and it is difficult to meet the job requirements of government agencies and institutions. Moreover, most recent graduates are impetuous, eager for quick success and instant benefit, and want to get a high salary and a high position, but they are not satisfied with secretarial work. I have no clear plan for my work, and I don't know what to do and how to do it.

In recent years, enterprises and institutions are not satisfied with the professional knowledge, knowledge level, work efficiency, moral cultivation and comprehensive quality of the newly graduated secretarial graduates, who are facing a severe "employment winter". It is difficult for graduates majoring in secretarial science to find jobs, but it is difficult for enterprises to recruit secretaries who meet their own development needs.

Therefore, college students majoring in secretarial science should improve their professional knowledge, knowledge level, work efficiency, moral cultivation, comprehensive quality and so on, and establish a correct employment mentality, so as to occupy a place step by step in a fiercely competitive society.

Second, the content

Secretarial work revolves around writing, handling affairs and holding meetings. Writing letters and press releases, preparing and drafting necessary written materials, processing files and documents, printing, making, sending, receiving, transmitting, filing and archiving files and documents.

The ultimate goal of a secretary is a senior secretary, that is, the office director or secretary-general, followed by secretaries, assistants, and finally clerks. Clerks are the first job positions for secretaries.

Secretaries should have diversified talents, know the languages of one country or even more than two countries, and have certain language processing ability and computer skills. Organizational ability, secretarial ability is not only a position, but also an organizer. It is necessary to plan and implement various meetings and activities. At the same time, you also need to deal with a lot of work diaries, schedules, documents and electronic files. Communication skills, secretarial staff need to deal with bosses, colleagues and customers, and be good at coordinating internal and external relations of enterprises. To acquire new knowledge, secretaries must constantly increase their knowledge and improve their skills through further study, especially in office technology, which needs to keep up with the development of computer applications. Teamwork ability, secretarial staff should participate in many practical projects, collect information and urge the team to work hard.

As a secretary, you should also constantly absorb experience and learn more knowledge and skills in practical work.

Third, the procedure.

No one can do it overnight, but everyone needs to take one step at a time. Secretarial work is like.

First, the first job position

Junior secretary-office clerk, assistant in charge

Tasks: writing, sending and receiving documents, document management, pre-meeting preparation, in-meeting service, post-meeting implementation, daily office reception, daily office affairs management, office supplies and equipment use management, and office environment management.

Vocational skills:

1. Write activity notices, negotiation letters, draft faxes, memos, invitations, invitations, congratulatory letters, thank-you letters and various notices.

2. filing documents;

4. Send the meeting notice as required, make the meeting documents and instructions, reserve the meeting room, reserve and confirm the meeting accommodation, and determine the final participants;

5. Pick up the station as required, complete the check-in work, and guide the participants to sit down;

6. Arrange the participants to return, clean up the meeting documents and materials, and tidy up the meeting room; Sign, unpack, register and distribute documents as required;

7, determine the scope of filing

8. Dress according to the professional requirements of foreign companies, answer the phone, greet visitors, entertain visitors, design and fill in reception records and telephone records;

9. Arrange meeting rooms, arrange vehicles and handle mail;

10. Distribute office supplies, print documents with a printer, send and receive documents with a fax machine and confirm the results, copy documents with a copier and destroy them with a shredder;

1 1. Maintain the environment of reception room, conference room and other related public areas, and maintain the boss's office environment and my own office environment.

Good organizational and communication skills, fluent English listening, speaking, reading and writing skills, proficient computer skills, generous behavior, elegant speech and courtesy are the basic qualities that a secretary should have. As a secretary major graduate, in the university classroom, we must understand the professional training and practical operation of listening, speaking, reading and writing, and we must do the following:

1. Students majoring in secretarial science should not only master the skills of secretarial major, but also learn English on this basis in order to obtain CET-4 and CET-6 certificates. Because with the internationalization, government agencies and enterprises are bound to be in line with international standards, knowing and using English has become a skill requirement for secretarial students. Knowing, knowing and using English will be a bright spot for clerks to obtain CET-4 and CET-6 certificates.

2. Obtain the intermediate certificate of computer office software; Read more books. As a clerk, how can I improve my listening, speaking, reading and writing skills? That is undoubtedly to let yourself read more books, read more books written in practical writing, which is very helpful to the work of clerks.

3, familiar with maps and transportation, as a clerk will often need to buy, book, pick up and drop off, familiar with routes and transportation will be very useful.

4. Participate in various activities organized by government agencies and enterprises, so that you can learn the knowledge and experience of dealing with people in practice.

It will get twice the result with half the effort to have a good relationship with colleagues around you.

Second, choose a new job.

Intermediate Secretary-Assistant Manager and Secretary

Tasks: business document preparation, document management, pre-meeting preparation, in-meeting service and post-meeting execution, office daily affairs management, office environment management, business activity execution and information management.

Vocational skills:

1. Prepare meeting minutes, opinions, contracts and feasibility study reports;

2. Formulate the file management system and choose the file management mode;

3. Draw up the conference planning plan, review the conference preparation plan, and organize the training of conference personnel;

4. Preside over the meeting and supervise the implementation of the resolutions of the meeting;

5. Manage the team, accompany and assist the boss, draw up the research plan and organize its implementation;

6. Implement and supervise the safe operation of the organization and evaluate the management status of the office environment.

7. Arrange visits, signing ceremonies, ceremonies, exhibitions, business negotiations and investment promotion activities;

8, the use of information to assist decision-making, the development of information work system.

As assistants of government agencies and business leaders, middle-level secretaries are incompetent only with professional skills, which is also the development stage of secretaries at this stage. Knowledge and the cultural level of all parties should also be improved. As an intermediate secretary, I share the work for my superiors. In addition to the listening, speaking, reading and writing skills that a secretary must have, I also need to learn and increase several aspects of knowledge and ability:

1, the improvement of adaptability, as a middle-level secretary, should have the ability to deal with emergencies, not afraid of crises, calm down, deal with problems in line with principles, but also have certain mobility and flexibility.

2. Understanding and learning the knowledge of human resources will be of great help to your development as a secretary.

3. Improve your oral English, reading and writing skills. Reading words, articles, writing and books every day will keep this ability. Maintaining and improving this ability will make you walk more smoothly on the road of secretary.

4, improve the organization, coordination, communication, leadership and excellent interpersonal and social skills, as well as keen insight, judgment and decision-making ability, as well as planning and execution ability, more participation in public activities, more communication with people, improve these abilities.

5. Learn knowledge about public management or human resources.

6. Knowing and learning about finance and economy will make the future go smoothly.

Third, the ultimate goal positioning.

Director of the office of senior secretary and secretary to the president of the enterprise

Tasks: drafting business documents, receiving documents, post-processing, document management, pre-meeting preparation, in-meeting service and post-meeting implementation, office daily reception, office daily affairs management, use and management of office supplies and equipment, office environment management and information management.

Vocational skills:

1. Prepare notices, circulars, decisions, requests for instructions, replies, summaries and debriefing reports, and make plans;

2. Review official documents, proposed office documents, undertake official documents, urge official documents, and make remarks on proposed office documents;

3. Providing and utilizing archives, compiling archives reference materials and managing electronic archives;

4. Draw up various meeting preparation plans, supervise the meeting preparation, review the meeting documents, communicate the meeting situation with superiors, and draw up the meeting emergency plan;

5. Promote the meeting as planned, supervise the use of meeting funds and deal with emergencies during the meeting.

6. Summarize the meeting and evaluate its work.

7. Arrange foreign affairs protocol orders, foreign affairs welcoming ceremonies, foreign affairs meetings, talks and visits, foreign affairs banquets, and choose gifts;

8. Put forward suggestions to improve the office process, deal with emergency prevention and response measures, supervise and inspect the completion of various affairs, formulate work plans, determine the duration of undertaking, and conduct work evaluation.

9. Formulate procurement procedures for office supplies and office equipment, put forward budget plans for purchasing office supplies and office equipment, and allocate office resources;

10, choose the office mode and put forward the office layout scheme;

1 1. Processing and editing information materials, providing and using information, and feeding back information.

A senior secretary is a manager, a staff officer and a subordinate who wants to support the boss's work. Should have 4-5 years of secretarial work experience, with communication skills, executive ability, public relations ability, adaptability, judgment ability, innovation ability, leadership ability, decision-making ability and other general abilities, as well as various skills and knowledge of junior and intermediate secretaries, and learn and have the following points:

1, study and obtain the knowledge of business administration, enterprise management, administrative management, enterprise management or administrative management and undergraduate diploma, which depends on studying and taking exams in one's spare time.

2. Learn legal knowledge, such as legal and financial knowledge;

3, familiar with and understand the relevant information of the industry; Frequently read periodicals, weekly magazines and newspapers;

4. Skillfully use a foreign language;

abstract

No one is born a genius in a certain industry, and not everyone is engaged in the same industry. In the process of improving theoretical knowledge and practical ability, perfecting ourselves and subliming ourselves, with the increasing progress of society, we will continue to learn knowledge and then determine our own occupation. Secretarial staff must constantly adjust their own structure to adapt to social changes and development. Only when their psychological quality is increasingly mature and perfect can they become an excellent secretary.

Fourth, the tutor's comments

During the design period, the student actively communicated with the teacher, carefully understood the design requirements, and completed various design tasks on time and in quantity. The selected topic has social value and practical significance, and the design scheme is reasonable and standardized, so it is approved.

Career Planning for Office Secretaries 3 1, Introduction

The management of higher vocational colleges is very professional and practical. Because the secretary of the western part of higher vocational colleges is the main person in all the work of the departments of higher vocational colleges, it is also the bridge between the academic affairs office and the departments, the department head and the teachers, and the teachers and students. It is the main assistant of the department head of higher vocational colleges, an important channel for transmitting information and feedback, and an indispensable link in the whole teaching work. In higher vocational colleges, department secretaries play the role of giving orders, transmitting and feeding back information and coordinating work. Therefore, department secretaries in higher vocational colleges should have a variety of abilities, such as teaching and education methods, mastering professional knowledge and working execution. Department secretaries in higher vocational colleges should be a team with high quality, strong professional ability and stable personnel, which can effectively improve the management level and teaching quality of higher vocational colleges.

2. Problems existing in the work of department secretaries in higher vocational colleges.

According to the investigation on the work of department secretaries in higher vocational colleges in recent years, we can find that there are some problems in the work of department secretaries in many higher vocational colleges at present, such as the lack of professional knowledge and ability of department secretaries and the weak execution of work. Below we will roughly analyze the problems existing in the teaching of department secretaries in higher vocational colleges from several aspects:

2. 1 Higher vocational colleges pay insufficient attention to department secretaries.

(1) At present, most higher vocational colleges in China pay more attention to teaching and neglect management. In the development process of higher vocational colleges, the status of teaching work is generally attached too much importance, and other work in the department serves the teaching work. In the view of the senior management of higher vocational colleges, the function of the department secretary is only to run errands, so the work assigned to the department secretary is only to arrange the courses of each class as planned, arrange the time and place of the exam, run errands to send documents or pass orders. There are also many managers in higher vocational colleges who think that these simple and mechanized jobs don't need too much professional knowledge and skills, and anyone can be competent, so they don't pay attention to the selection of department secretaries. The talent training scheme, the establishment of professional curriculum system, the training of teachers and even the teaching reform of the whole higher vocational colleges need the participation of department secretaries. Due to the misunderstanding of the department secretary by the administrators of higher vocational colleges, the work effect of the department secretary is not high, which can not bring better benefits to the whole higher vocational colleges.

(2) In addition to teaching, many domestic higher vocational colleges pay more attention to the use process than the training process. Many higher vocational colleges in China do not train department secretaries, but require them to complete a lot of work. In the teaching management of higher vocational colleges, there are detailed requirements for the job responsibilities and work contents of department secretaries, and they are required to complete their work with high quality and high standards according to the needs of college work. Faced with so many requirements for secretarial posts, higher vocational colleges should carry out secretarial post training.

2.2 Department Secretary's own ability is insufficient.

Because many higher vocational colleges do not attach importance to the work of department secretaries, department secretaries themselves will also have negative thoughts. Some department secretaries in higher vocational colleges are careless in management, lack of sense of responsibility, lack of respect and love for their careers, and their work enthusiasm is not high. They lack enthusiasm for their work, passively accept tasks in management, and perfunctory instructions from superiors or leaders. Their work efficiency is too low, and they can drag on. For a long time, they didn't pay attention to improving their professional knowledge and skills. They relied on past experience to complete their current work, stuck to the routine and completed their tasks mechanically every day. They are getting lazier every day, completely losing their enthusiasm for work, lacking innovative consciousness and exploring their work. In addition, some department secretaries have low quality, low communication ability and low service consciousness, which is not conducive to the management of the whole higher vocational colleges.

2.3 This job is complicated and unattractive.

The job nature and post responsibilities of department secretaries in higher vocational colleges require them to constantly improve their professional knowledge and skills, and constantly learn to improve their comprehensive quality and professional ability. The work of department secretaries in higher vocational colleges is mainly to arrange the teaching work of the whole college, manage teaching files, manage students' teaching materials, and manage the examination time and place of the college. In order to ensure the normal teaching management of departments in higher vocational colleges, department secretaries should also coordinate all kinds of relationships between colleges, handle all kinds of emergencies and write all kinds of materials. For the normal education management of higher vocational colleges, department secretaries are often faced with heavy tasks and complicated work contents. In the whole work, the teaching secretary of the department should always keep a clear head, maintain abundant physical strength, maintain a high degree of work enthusiasm, and carry out his own work on the basis of his own professional skills. With such a busy work task, complicated work content and unpleasant relationship between leaders and colleagues, department secretaries are bound to have negative emotions in their work, feel bored with their work, gradually lose their positive work enthusiasm, and greatly reduce their work efficiency, which leads to the failure of the management of the whole higher vocational colleges to proceed smoothly and normally.

3. Career planning and development path of department secretaries in higher vocational colleges.

In the management of the whole college, the department secretaries of higher vocational colleges can't tolerate any carelessness in anything from writing documents to giving orders, from sorting out documents to sorting out files, from communicating with all walks of life to external management, from trivial matters to financial management. At present, there are some problems in department secretaries in higher vocational colleges, so we should find ways to solve them, so we should formulate the career planning and development path of department secretaries.

For a long time, the management of higher vocational colleges has not fully understood the position of department secretary. They think that the job of department secretary is simply to repeat the same job every day. But today, the work of the secretary of the Department of Social Studies is the work of administrative management and teaching management. Department secretaries need to flexibly use management theory knowledge based on basic teaching rules in their work, and need to invest their wisdom, talents and dedication in their work. Although department secretaries are insignificant people in higher vocational colleges, their role is really important.

3.3 Establish a regular evaluation system.

In order to encourage department secretaries to study constantly in daily life and improve their professional knowledge and skills, higher vocational colleges can establish a performance appraisal system. In other words, higher vocational colleges can adopt certain assessment methods to evaluate the work situation and attitude of department secretaries and record their achievements. The main purpose of performance appraisal is to observe the daily work of department secretaries, so as to improve their daily learning ability. According to the performance of the department secretary in the evaluation, appropriate rewards or punishments can be given. For the department secretary who does not perform well in the evaluation, point out his problems and propose improvement methods. Regular assessment of department secretaries is also conducive to the adjustment of talents in higher vocational colleges. For department secretaries who perform well in the evaluation, they should be given appropriate rewards to actively encourage department secretaries to work harder in the future. Different higher vocational colleges can improve their own evaluation system according to the nature of their own department secretaries. The establishment and improvement of the evaluation system plays a very important role in the smooth management of the whole higher vocational colleges.

4. Summary

The department plays a vital role in the whole higher vocational college, and the department secretary is the grass-roots staff of the department management. Generally speaking, to better improve the management level and teaching quality of higher vocational colleges, we must first choose a group of department secretaries with rich professional knowledge, strong work execution and high comprehensive quality.