What should you know about administrative management when applying for an administrative assistant position?

Generally speaking, assist your superiors in daily administrative work:

1. Responsible for personnel recruitment, training, and entry procedures

2. Manage personnel files, Labor contract

(If the company is large in scale for the above two points, this area will be taken care of by the personnel department)

3. Management of canteen, vehicles, equipment, security, etc.

4. Tracking and usage records of various administrative expenses

5. Stationery management

6. Other tasks temporarily assigned by the administrative supervisor

7. Attendance (larger companies will have attendance specialists in charge)

8. Meeting minutes, etc.

Basically, it depends on the size of the company. If the company is small, the number of things it will be responsible for will be more. , and learn a little more. The company is large, and each person's responsibility is relatively clear, but the professionalism required is relatively strong. I hope this little advice can help you~

Administrative work

1. System establishment and improvement: Based on the actual development of the company, formulate regulations that are in line with the current situation of the company system, inform all departments and personnel, collect rational suggestions, and timely adjust and improve them during the development of the enterprise to make the system more standardized and reasonable, improve the enforceability and effectiveness of the system, and feasibly improve employee work initiative and standardization sex.

2. Department communication and personnel coordination: Understand the recent work priorities, business points and management ideas. Accurately understand the intentions of the company's leaders and do a good job in communicating the situation. Communicate fully with other department personnel in a proactive and humble manner, keep abreast of the progress of various businesses as soon as possible, and promptly organize and feedback information to company leaders to effectively assist superiors in advancing their work. In daily work, pay attention to collaboration with other departments and colleagues, coordinate relationships with various departments, and establish service awareness.

3. Performance appraisal: Comprehensively understand and evaluate employees’ work performance, discover outstanding talents, and improve the company’s work efficiency. The scope of assessment is for all employees of the company. The principle of assessment is to comprehensively evaluate employees' work performance through assessment, so that employees can understand the relationship between their work performance and their remuneration and treatment, and gain the motivation to work hard and improve their work. Give employees the opportunity to participate in the company's management procedures and express their opinions. The purpose of assessment, assessment objects, assessment time, assessment indicator system, and assessment form should match. Based on job responsibilities, we adhere to the combination of top and bottom, left and right, and combine qualitative and quantitative assessments. The assessment can take the form of superior evaluation, peer evaluation, self-appraisal, subordinate evaluation, external customer evaluation, etc.

2. Handling daily administrative affairs

1. Answer the phone and receive visitors: Use civilized language when answering the phone. The language should be kind, concise, polite and kind. Private use of official words is strictly prohibited. Do not call the information desk; use civilized language, warm reception to visitors, and listen carefully to visitors' narratives. If the problem cannot be solved in a timely and effective manner, corresponding records should be kept and followed up.

2. Document production and file management: After the document is produced, the content of the document should be communicated to the relevant departments and personnel who should be informed, and the implementation should be supervised. After the documents are produced and issued, they should be classified and sorted first and then archived as required. In principle, the company's internal comprehensive files should be archived on a half-year cycle. The basic principles of company archives management are: unified leadership, hierarchical management; maintaining the integrity and security of archives; and facilitating the effective use of archives by the company and society.

3. Regular meeting organization and minutes: Arrange the seats and order of speeches as required. Speeches should be short and concise, use time effectively, and discuss substantive issues. All participants should set their mobile phones to conference status.

4. Vehicle usage and management: Improve vehicle usage, use it rationally, and reduce energy consumption. Official cars are used for company leaders to participate in various business activities in the city and are picked up and dropped off; when they go on business trips to other places, they are sent to the train station or the airport. Other employees of the company may approve the dispatch of a car as appropriate when they encounter emergencies, important official duties, or long distances and other situations where they need to use a car. The company organizes group activities and arranges car use as appropriate.

5. Daily system supervision: In the existing management model, increase the implementation of administrative supervision, effectively implement administrative systems and supervision, timely adjust management methods and methods, and establish a harmonious working atmosphere and Productivity for efficient operations.

3. External communication

1. Communication with government departments: As the window for communication between the company and government departments, we should establish a relationship of sincerity and trust with government departments with enthusiasm and integrity. Own position and be flexible.

2. Partner communication: Pay attention to multi-party understanding of business-related matters to accurately understand each other’s intentions and help with effective communication and delivery, but pay attention to the interests of the company when handling matters. Heavy.

3. Pay attention to courtesy: holiday gifts, greeting cards, etc., during important festivals (such as Christmas, New Year, Spring Festival, or company anniversaries of important partners [customers], etc.), you should seek advice from the general manager After expressing your opinions, pay tribute in a timely manner with gifts or congratulatory letters to maintain friendly relations with partners. In business cooperation, remind the manager in a timely manner and arrange regular communication activities or relaxed meals with partners according to the manager's requirements to establish regular communication with partners. To promote mutual understanding and further cooperation.

Administrative management work can be said to be intricate and complex. Enterprise administrators face a large number of trivial and inconspicuous matters every day, but the role of administrative work in the enterprise cannot be underestimated, so those who work in this position are also required to have certain professional qualities.

Qualities required to be an administrative specialist:

1. Work attitude: Must have knowledge of the company’s background, the company’s industry and market positioning, the company’s administrative management system and corporate culture learn.

2. Work skills: Ability in computers, foreign languages, writing, communication skills, time management, stress management, emotion management, etc.

3. In terms of performance: understand the intentions of superiors, work efficiently, have service awareness, and have "zero defects" in the work process.

Love Internship Network recommends:

Administrative specialist is a position that every company must have. The above introduction is only the usual work content. Of course, the specific affairs should be based on the specific conditions of each company. It depends on the situation, but it won't be much worse. Here, We Love Internship Network also provides some work experience to the majority of college students:

1. Keep up with the company's main theme and pay attention to the company's development trends;

2. Seek promotion Space, administrative work is not what you want in the end. After accumulating a certain amount of experience, you can try to make yourself qualified for more important positions and let your boss appreciate you;

3. Recharge in time, what do you like and want to learn? What, then act immediately and buy some books or go to the library to read some books. This will be of great benefit to you without any harm;

4. Educational qualifications do not represent ability, you must appropriately transform yourself . The initial image may be good or bad, you can ask others for their opinions and try to change yourself;

5. Be responsible, understand the company's corporate culture, and have a sense of innovation. Responsibility is important, but work efficiency is also important, so always be prepared to challenge problems that arise at work, and think about problems comprehensively;

6. Make work and study plans, and plan your own life;

7. Understand the characteristics and habits of each department, and prepare and communicate materials in a targeted manner, which can speed up the company's decision-making process. Administrative specialists should try their best to care and help employees. Similarly, bosses are actually ordinary people. People will always feel uncomfortable and have tempers. We should be understanding.