Do personnel files have to be kept in the Social Security Bureau? What's the relationship between archives and retirement?

What is certain is that personnel files should not exist in the Social Security Bureau at all.

The Social Security Bureau is the agency of social insurance. Judging from the "three plans" compiled and distributed at all levels, social security bureaus in most parts of the country have no function of managing personnel files. Since the Social Security Bureau does not have the function of managing personnel files, why should personnel files be stored in the Social Security Bureau? If the Social Security Bureau occasionally stores personnel files, it is absolutely irregular, indicating that local leaders have not seen and understood the importance of personnel file work. If there are any loopholes in personnel file management on that day, it will be too late to regret it.

The Social Security Bureau is mainly responsible for the management of social insurance business files. The business files managed by the Social Security Bureau mainly include the following nine categories:

(a) the registration materials of the insured units.

(2) the registration information of the insured.

(3) Management materials for personal accounts of social insurance.

(four) management materials of social insurance registration certificate.

(five) social insurance card (certificate, manual) management materials.

(six) social insurance benefits to receive qualification verification materials.

(seven) retirees socialized management service materials.

(8) Registration materials for resettlement in different places.

(9) Service agreement management materials.

Obviously, personnel files are not managed by the social security bureau, so I said that personnel files should not be stored in the social security bureau.

It is risky to store personnel files in the social security bureau, because it is not a specialized management institution for personnel files, and there must be loopholes in the system and facilities. What if it is lost, moldy and damaged? Therefore, personnel files must be stored in the personnel file management organization, namely the human resources department of the organization.

Archives are the premise of retirement, and the lack of archives will directly affect retirement.

We all need to approve retirement now. What is the approval for? Mainly to review files. If you don't even have a file and want to retire, what should you review?

Especially in the determination of retirement age, organizations and human resources departments are based on the earliest records of files, not ID cards. You don't even have a file. How do you determine your age?

In addition, if there is a deemed payment period, a complete file is required. Even colleagues who have joined the work in the same year will be deemed to have different payment years because of their different identities. How to determine the identity? According to the archives, judge your identity from the collection of archives, and then determine your identification period according to your identity.

Without the file, it will be very troublesome for you to retire, and you may even be unable to retire.

Therefore, we must always attach importance to file management.

The management of cadres' personnel files should be carried out in accordance with the requirements of the Regulations on the Work of Cadres' Personnel Files issued by the Central Office. Share your question briefly.

1. Do personnel files have to be kept in the Social Security Bureau?

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Personnel file management is generally managed according to the cadre personnel management authority, and there are several specific management methods.

First, the personnel files of leading cadres in party member. Manage according to the cadre management authority. Leading cadres appointed by the Party committees at higher levels shall be managed by the organizational departments of the Party committees at higher levels.

Second, the management of personnel files of general civil servants. Party Committee and group system cadres are managed by the organization department of the party Committee at the same level; The general civil servants in the government system are managed by the government personnel department.

Third, the personnel file management of public institutions. Leading cadres are managed by the organization department of the appointed higher party Committee; General personnel are managed by the personnel department of this unit.

Fourth, the personnel file management of state-owned enterprises. Leading cadres of enterprises are managed by the personnel department of the appointed higher-level party committee, and middle-level and below managers are managed by the personnel department of the unit.

The fifth is the file management of resigned and resigned personnel from party and government organs, institutions and state-owned enterprises. According to the principle that files follow people, if you work in a unit with file management qualifications, your personal files can be transferred to the personnel department of the new unit; If you are employed in a private enterprise, the files can be transferred to the archives room of the talent exchange center under the local human resources and social security bureau for management.

Sixth, the management of retirees' files. The archives management of retirees in party and government organs and institutions after retirement is still managed according to the management authority of on-the-job cadre appointment, and retirees in enterprise units are managed by local streets, but the archives management of retirees in some local enterprises is still managed by local community departments.

Second, what is the relationship between archives and retirement?

These people must submit their retirement personal files.

First, the staff of party and government organs, institutions and state-owned enterprises need to submit personal personnel files for retirement. Personnel files mainly examine whether the payment years, initial working years and age have reached the statutory retirement age.

Second, people who have worked in party and government organs, institutions and state-owned enterprises and resigned. These people mainly examine whether the deemed payment period and age have reached the statutory retirement age.

The third is the state-owned enterprise personnel who meet the working years of special types of work. Mainly review whether the identification of special types of work meets the national requirements and whether the age reaches the statutory retirement age stipulated by special types of work.

Fourth, other personnel. In addition to the above three cases, the retirement period is calculated according to the payment period, or people without personal files do not need to submit personal files.

Seeing this problem, it is natural to think that the topic may be a person who does not understand personnel file management. I am a civil servant and have worked at the grassroots level for many years. Let me tell you what I know.

First, the overall situation of personnel file management is compatible with China's cadre personnel management system. The general situation of personnel file management is as follows: Party committees at all levels organize departments to manage the files of leading cadres appointed by Party committees at the corresponding levels; People's social departments at all levels manage the personnel files of civil servants, government workers, staff of institutions and employees of state-owned enterprises managed by party committees and governments at the corresponding levels. When there are a large number of individual system personnel, with the approval of the archives management department, a systematic archives management institution can also be established, such as the archives of the staff of the education system managed by the Education Bureau, and the archives of the staff of state-owned enterprises managed by the state-owned enterprise management department such as the Bureau of Industry and Information Technology.

The above departments will set up special archives, equipped with special archives management personnel, specializing in the daily management of archives collection, cataloging, sorting and archiving. No matter who you are, under normal circumstances, you can't see my file at all. To obtain files from other units, a letter of introduction must be issued by the unit first, and the personnel files can only be obtained after the approval of the leaders above the department in charge of archives work.

Personnel files are the original materials and first-hand evidence of a person's various situations. From joining the Communist Youth League to working hours, all previous job adjustments and post changes, job transfer, salary promotion and adjustment year by year, annual assessment results, party discipline and disciplinary actions will be recorded in my file. Sometimes, some matters involving personal privacy will also be loaded into the file. For individuals, personnel files are extremely important, which can be called life recorder and "black box" of life.

Second, the relationship between archives and retirement archives Archives is a faithful record of a person's history. A person's retirement involves key issues such as working years and retirement age. These things can only be found in personal files. The principle is to determine the retirement age based on the date of birth first recorded in the personal file. This was decided by a document jointly issued by the Central Organization Department, the Ministry of Personnel and the Ministry of Public Security. At present, all domestic policies on the determination of age (actually the date of birth) are based on this. If the personal file is lost, it is impossible to determine the age and working hours, which makes it impossible to go through retirement procedures. This shows the importance of personal files.

No matter how many documents related to the date of birth are in the personal file, the policy stipulates that the date of birth recorded for the first time shall prevail, that is to say, even if the file recorded for the first time is wrong, it shall prevail, even if it is correct and true, it will no longer be valid. It is true that thousands of years of writing and paper can speak, and personal files determine life.

3. Do personnel files have to be kept in the Social Security Bureau? To sum up, in fact, several units and departments have personnel files. Under normal circumstances, the unit that keeps the most personnel files is the first-level bureau of human resources and social security bureaus at all levels, rather than its subordinate second-level department, the Social Insurance Administration. Only when going through the retirement formalities, the Social Security Bureau has to consult the personal files to determine the age and working hours, which belongs to the normal use of files.

Hello, landlord, the personnel file does not exist in the social security bureau. He won't receive the personnel file. Personnel files must be kept in institutions with custody qualifications. For example, if you are an employee of a state-owned enterprise, your personal file can be managed by your work unit. But you are not an employee of a state-owned enterprise, but an employee of a private enterprise. In this case, private enterprises have no right to trust personal files.

Therefore, you need to trust your personal files with qualified institutions, such as your local talent exchange and development market, then this talent exchange and development market is a right to trust files! Because personal files cannot be held in their own hands, holding them in their own hands will form a dead file, that is, an invalid file, which will have a great impact on their future retirement.

Of course, in the process of retirement, you really need to use personal files. On the one hand, you should check your personal file to see if there is a deemed payment period. If there is a deemed payment period, you can only determine your own deemed payment period through the relevant records in your personal file. On the other hand, you should determine your date of birth when you start employment, because your date of birth when you start employment is directly related to your age when you retire in the future, so personal files are very important for your retirement.

Hello, landlord, must the personnel files be kept in the social security bureau? What's the relationship between archives and retirement? This personnel file does not exist in the social security bureau, but if you want to retire, then the social security bureau must check your personnel file, which must be noted. If you can't provide a valid personal file before retirement, it will have a great impact on your retirement.

For example, if you have a deemed payment period, but you can't provide a valid personal file to prove your deemed payment period, then when you retire, the social security department will not determine your use payment period, but only your actual pension insurance payment period, so you will lose many years. After all, your deemed payment period is your own work, but you can't provide effective personal files to prove it, so these years are all for you.

Then personal files should be placed in their own work units. If your work unit is a state-owned enterprise, you can save it. If your work unit is not a state-owned enterprise, put it in the talent exchange and development center where your household registration is located. In this case, you can wait until retirement. Then, according to the transfer letter from the Social Security Bureau, you can transfer your personal file to this Social Security Bureau.

China's personnel file preservation management system is protected by the national archives law, and "personnel files" belong to the level of "permanent preservation".

The "personnel files" of national cadres are kept by the Personnel Bureau of the government organization department and managed permanently.

The "personnel files" of college students are kept by students. After graduation, the "personnel files" will be transferred with people, and after recruiting employees, they can be transferred to the files of qualified units for safekeeping. When the work changes in the later period, the "personnel file" is carried with the individual (kept) or stored in the "human resources talent market" of the local government; In the past, the "personnel file" management fee was charged, and the new national policy was filed free of charge in the later period.

The archives of the Social Security Bureau, which accept the "personnel files" of bankrupt employees after enterprise restructuring, file and keep them separately, so that laid-off employees can consult the files when they retire, check the working years before social security in 1996 (in some provinces, 1992), and calculate the "transitional pension" if the social security policy recognizes it as "deemed payment working years".

A very small number of laid-off workers, when the original unit went bankrupt, belonged to the nature of secondment and affiliation because they did not belong to the registered employees of the subordinate units of the original system bureau; Because the bankruptcy of the enterprise no longer exists, some of its personnel files are returned to the original unit or notified to be kept by themselves.

Personnel files are very important for the retirement of laid-off workers and cannot be lost. If you can't find it, it means that the "deemed payment period" in your file cannot be confirmed, which will affect the accounting of your transitional pension.

Recently, it is a concentrated period for old "laid-off workers" to handle retirement. Really, due to the chaotic management of the original unit when it went bankrupt, some "laid-off workers" could not find a "personal file bag" when they retired, even if they had remedial measures (copies of certificates and evidence collection) later, it was very troublesome; Remind those "laid-off workers" who are about to retire that it is time to find out the whereabouts of their "personal files" and make full preparations for the retirement day!

1. General human resources and social security departments often work together, so they are sometimes called human resources and social security bureaus, but in a large scope, they are two different departments. Therefore, personnel files are not under the jurisdiction of the Social Security Bureau, but in terms of human resources.

2. General personnel files are stored in the Human Resources and Social Security Bureau and its subordinate talent centers or state-owned enterprises and institutions with file management qualifications.

3. The relationship between archives and retirement. According to the latest policy, for the retirement of endowment insurance, the function of archives is mainly to identify people who are regarded as payment years and some special identities. Insured persons who work after 1996 do not need to provide files when they retire, and their pension benefits are determined according to their actual payment years.

I wish I could help you.-Yi Xun Mei's file. Xiao Yi

Personnel files cannot be stored in the social security bureau.

I. The Social Security Bureau has no function of managing and storing personnel files. Social Security Bureau is the agency of social insurance, which has the right to audit personnel files and handle retirement procedures, but it has no function of managing and storing personnel files.

Imagine that there are hundreds of thousands and millions of people in the city (county). If all files are stored in the social security bureau, can the social security bureau store them? How many people should be in charge of file management?

Therefore, it is unrealistic and impossible to store personnel files in the Social Security Bureau.

Second, where should the personnel files be stored? This is mainly determined by my identity.

Under normal circumstances, institutions, state-owned enterprises and private enterprises with relatively formal management have institutions and departments specially responsible for the management of personnel files, which are centrally managed and stored according to their identities and levels.

This may be a bit abstract. For example, this question may be easier to understand.

I am a self-employed person who changed jobs from the army. My file is kept in the Municipal Bureau of Veterans Affairs. When changing jobs, the files were handed over from the army to the original personnel bureau.

My lover is a family member of the army Her file storage is relatively complicated. Before joining the army, her files were managed and kept by the original work unit; After joining the army, the army re-established the file for her and managed it at the headquarters; When I switched jobs, she was arranged by the government in accordance with the resettlement policy, and the files were handed over by the army to the human resources department of a state-owned enterprise, responsible for the management and custody of the files until retirement. When retiring, the enterprise will hand over the files to the Social Security Bureau for retirement qualification examination.

Third, the relationship between archives and retirement. Archives are closely related to retirement. Archives are very important to individuals.

Because the file is an important basis for the Social Security Bureau to review my identity, determine the retirement time and approve the pension benefits. If there is no personnel file, just like a person is a "black household", what does the Social Security Bureau take to handle your retirement procedures?

In a word, personnel files are very important to everyone and are closely related to retirement. Never take your own documents seriously.

Personnel files are never placed in the Social Security Bureau. Social security departments only verify the length of service and identity of retirees through files, so as to decide how and what standards to handle retirement. It has nothing to do with the management and custody of files. Archives have a lot to do with retirement. Let me elaborate:

Let's talk about file management first: personnel file refers to the summary of all the node materials of employees from school to now. This includes admission, further studies, graduation, academic qualifications, degrees, party groups, work, promotion and other materials. Therefore, according to the relevant regulations of archives, employee files must be managed by the unit where they belong, and those who do not have management qualifications need to be entrusted to a third-party talent company for management. Students' files are in the school, military files are in the army, and files of flexible employees should be in the talent market of residence or household registration. However, due to the different management standards of different units and different periods, many people's files are returned to individuals for various reasons, which is actually incorrect.

Let's talk about the relationship between archives and retirement: archives are the only basis for retirement;

1. The social security department needs to identify the date of birth of retirees through file review, so as to determine their specific retirement time.

2. Review the working hours of archives to determine their length of service, and then determine whether they can retire according to the actual payment period to see if there is a deemed payment period.

3. Identify their identity through relevant materials. The retirement time of cadres' identity is different from that of workers. On this basis, it is necessary to comprehensively determine that the retirement time is suitable for this post in combination with the post adjustment and salary adjustment form of this unit.

Generally speaking, files have these functions for retirement. Please understand!

Finally, let's talk about the relationship between social security departments and archives: we are currently implementing a social endowment insurance system. As long as we are insured and reach the legal retirement age, we can go through the formalities of receiving retirement pension through the social security department, which needs to be identified in combination with the files. Strictly speaking, you don't need files to go through retirement procedures, but you need files to receive social security pensions.

According to the relevant regulations of archives management, the social security department only has the function of auditing archives, but has no function of appraising archives. Complex problems in employee files can only be identified by the unit where they work. When there are differences between the social security department and the employer on a certain standard, the opinion of the employer should be the main one.

You asked two questions. Let me answer your first question first.