Workflow of warehouse management

1 Purpose:

1. 1 Improve the overall management level of the department.

1.2 Establish a clear and effective management mode for incoming and outgoing materials.

1.3 the function of reasonably positioning the warehouse

2 scope:

Applicable to ministry of materials and equipment of Gree Bo Group.

Three responsibilities:

3. 1 Materials Department is responsible for the management of warehousing, storage, picking and returning materials.

3.2 The acquisition department is responsible for providing acquisition documents and managing after acquisition.

3.3 The Finance Department is responsible for the collection of various bills related to materials and the management of system receipts.

3.4 The Quality Control Department is responsible for the management of incoming materials and finished product inspection.

3.5 Logistics Department is responsible for material tracking and inventory control management.

4 working procedures:

4. 1 Receiving Management:

4. 1. 1 When the supplier delivers the goods to the warehouse, the order number, product number and quantity on the delivery note must be consistent with the delivery label on the physical object. Every delivery must be accompanied by a product inspection report.

4. 1.2 The consignee shall make a decision to reject the incoming goods according to the following rules.

4. 1.3 First, check whether the quantity, purchase order number and delivery date are consistent according to the supplier code through the ERP system; Otherwise it will be rejected.

4. 1.4 The supplier belongs to Changzhou area, and the delivery date is 2 days before delivery, 5 days in abnormal state area, 5 days for parts of motor factory and 5-7 days for plastic particles.

4. 1.5 The consignee inquires about the inventory and production progress again, and rejects the goods according to the delivered quantity of large pieces+the production quantity with inventory over 3 days and the delivered quantity of small pieces+the production quantity with inventory over 7 days.

4. 1.6 The consignee shall judge according to the above rules and make a material rejection report, and fill in the date, supplier name, order number, product name, product number, delivered quantity, inventory quantity and rejection reason in detail.

4. 1.7 the monitor of the receiving office (warehouse director) informs the supplier to pull back the delivered quantity according to the reasons for rejection.

4. 1.8 If the supplier agrees to withdraw, it shall indicate "the supplier has withdrawn" on the document and submit it to the warehouse supervisor for confirmation.

4. 1.9 If the supplier does not approve the withdrawal, the warehouse supervisor shall confirm the reason for the refusal and submit it to the general manager of PMC for decision.

4. 1. 10 Every day at 4: 30 pm, the warehouse supervisor will summarize all the material rejection reports of that day to the warehouse keeper for statistical summary, and send the rejection reports of that day to relevant departments in the form of mail.

4. 1. 1 1 The consignee must carefully count the quantity, confirm that the contents on the delivery note are completely consistent with the real thing, then sign it for confirmation, and submit it to the financial operator to print the Parts Receiving Inspection and Receipt for IQC inspection. The consignee will move the materials that have passed IQC inspection to the warehouse for storage and reconfirm the quantity. Materials rejected by IQC shall be put into defect warehouse and returned to suppliers.

4. 1. 12 The delivery personnel of the supplier must obey the reasonable arrangement of the unloading place by the receiving personnel and pile it up reasonably according to the requirements of the receiving personnel.

4.2 Material management:

4.2. 1 The warehouse keeper puts the qualified incoming parts on the shelves in the qualified area of the warehouse, and inputs the positioning position of the parts into the ERP system. The system displays the position of this part on the order, and numbers it according to the parts of similar materials at this position, and the warehouse keeper can make FIFO batching according to this position.

4.2.2 The warehouse keeper makes an inventory of 20 kinds of materials selected by the financial document clerk of each warehouse every day, reports the differences of the inventory results, and the heads of each warehouse analyze the reasons and investigate and solve them.

4.2.3 The warehouse keeper only keeps one tail box when batching, and marks the box when taking the whole package.

4.3 Problem management:

4.3. 1 The monitor of the warehouse arranges the warehouse keeper to make ingredients according to the order issued by the production planning department and the production plan, and the ingredients must be FIFO. When the warehouse keeper gives the prepared materials to the production material keeper, he must count them one by one and sign after confirming the quantity.

4.3.2 The warehouse shall list the leaked materials with uneven ingredients and report them to the Logistics Department and other relevant departments in time every day. The logistics department tracks the arrival of materials in time and feeds back the results to the warehouse. According to the feedback information, the warehouse should make preparations for receiving, inspecting and warehousing.

4.3.3 After the warehouse has passed the acceptance, it shall promptly notify the production materials staff to recycle the expired materials. If there is inventory, the warehouse will send it to the production line in time; If there is no inventory, the warehouse will report the shortage to the logistics and track the whole process of material arrival, inspection, warehousing and online.

4.3.4 In case of excessive picking in production, if the design change requirements are increased, the picking list can be issued after being signed by the department head and members of the production planning department. If there is a production shortage, it must be signed by the production minister and the members of the production planning department before issuing materials. Non-production picking can only be carried out in the warehouse after being signed by the vice presidents of each department and the members of a single group under the production planning department.

4.4 Management of defective products:

4.4. 1 The material clerk of the production department shall sign the rejected material list of defective products according to the way of returning materials, and the quality control inspection shall make a judgment. Finally, the rejected materials will be returned to the defective warehouse together with the defective products, and the warehouse keeper of the defective products will count the quantity and sign for confirmation.

4.4.2 The production department must clean up the defective products and return them every day. The reason for returning materials must be indicated in the production return form. If there is any joint defect, the return form must indicate whether it is the incoming joint defect or the machined joint defect. If the defective materials exceed a certain proportion, they must be signed by IQC director and above. If rejected defective parts need to be scrapped, they must be signed by the department vice president for confirmation.

4.4.3 The warehouse keeper of the defective product warehouse must make a good account of the defective product return management, sort out and classify the defective products, and return them to the supplier in time. When the supplier rejects the defective products, the warehouse keeper should immediately report to the monitor, and the monitor should immediately contact the purchasing personnel, who will inform the supplier's responsible person to take back the defective products. The warehouse supervisor should count the returned materials that are difficult to handle to the logistics purchasing department according to the weekly return situation. The procurement and logistics department will contact the supplier to discuss the return of goods.

4.5 Finished product warehousing and delivery management

4.5. 1 The production department fills in the Finished Product Inspection Receipt according to the planned finished product and sends it to the delivery inspector for inspection. If the finished product is unqualified, it must be reworked by the production department for reinspection and inspection. After the finished products pass the inspection, the material clerk and warehouse keeper of the production department shall go through the relevant warehousing procedures. The warehouse keeper will classify the qualified finished products and keep a daily finished product warehousing management account.

4.5.2 The warehouse keeper shall check the product number, quantity and order number of qualified items in the finished product warehouse according to the delivery notice of the business department. The warehouse keeper will allocate the shipment quantity of each container, and then the monitor will check and confirm it.

4.5.3 The finished product monitor must conduct a comprehensive inspection of the containers to be loaded according to the above requirements of the Specification for Container Inspection, and sign the results for confirmation. The monitor must check the shipment quantity and order number of each pallet, and record the result on the finished product shipment confirmation form. After the finished product monitor fills in the packing list, check whether the box number and sealing number are consistent with the packaging requirements again before sealing, and seal the box after checking them correctly. According to the delivery plan, the warehouse keeper writes off the account in the finished product warehouse management account. The financial document operator writes off the finished products in the ERP system according to the delivery notice issued by the business.

5 related documents:

Warehouse receiving process

Material placement process

Daily inventory process

Material first-in first-out process

Warehouse issuing process

Management process of defective parts

Finished product warehousing management process

Finished product transportation management process

6 related records

bill of lading

detailed list

receipt

order form

Inventory application

Material return sheet

Sales return report

Inspection and acceptance of finished products

Inspection and receipt of spare parts

Finished product delivery confirmation form

Specification for container inspection