Sample document work rectification plan

Sample file rectification plan

Doing a good job in archives management is a need for the healthy and sustainable development of an enterprise. Archives management is a part of enterprise management and is an important factor in improving the quality and quality of enterprise work. A necessary condition for work efficiency is an important task in maintaining the true appearance of history. In his speech at the 2012 Operations Work Conference, the chairman emphasized that “it is necessary to improve the archives management system of the group and its affiliated companies and improve relevant management systems, especially the relevant work processes of contract negotiation, based on the principles of standardization, informatization, and security. ". Therefore, archives management is the top priority of current administrative work. The current status and improvement methods of archives management are summarized as follows.

1. Current status of file management of group companies

1. Administrative files are organized, archived and preserved by the Administrative Management Department

2. Financial files are organized, archived and preserved by the Finance Department

3. Personnel files are organized, archived and preserved by the Human Resources Department

4. Supervision and audit files are organized and archived by the Supervision, Audit and Legal Department , Save

5. Project data (including engineering data and marketing data) are organized and saved by the project department

2. Existing problems

1. File management Scattered, no centralized management, inconvenient to find.

2. Some files were not filed in time, resulting in file loss.

3. The project data is incompletely preserved, some approval and construction materials are incomplete, and it is difficult to find the original copies of some approval documents.

4. The setting and storage of file confidentiality levels are not implemented in accordance with the "File Management Regulations", and the preservation of some important files (such as financial vouchers, etc.) is not safe enough.

4. File management is not professional enough and has not been systematically trained.

3. Improvement methods

1. Strengthen file awareness. Archival awareness is the understanding of the nature and value of archives, as well as the understanding of the status and role of archival work. Including leaders of each branch company, staff of each department and archives administrators must strengthen archives awareness. As an archivist, whether full-time or part-time, you must understand the importance of your job and love your job.

2. Convene a special meeting to arrange the deployment of archives work. It is recommended to take the opportunity of the monthly meeting in March to convene a special work deployment meeting to arrange and deploy the group's archives management work.

IV. Work deployment plan

1. Management departments and positions:

The administrative management department is responsible for the archives management of the group company, and the administrative management department has added archives management Staff positions (can be recruited full-time or part-time internally), set up a special archives room, and all archives are filed according to age.

2. Division of file management of the group company:

① Administrative files, personnel files, supervision files, and project files (including engineering materials and marketing materials) are organized by each department in charge, and are organized according to the After process registration and approval, they are submitted to the archives room for classification, filing and storage;

② Financial files are organized, classified and kept in the archives room by the human resources department and the financial headquarters respectively.

3. Archiving process:

Each department will promptly organize the information that needs to be archived, submit it to the archivist, fill in the "Archive Archiving Registration Form", the person in charge and the archivist ***File after signature and confirmation.

4. Requirements for archiving materials:

① The archived documents and materials should be original.

② The contents of archived documents and materials must be complete, complete, accurate and systematic.

③ Documents and materials should be clearly written, with clear drawings, neat charts, and complete signature and seal procedures.

④ Drawings should be folded or in A4 (297×210mm) format.

⑤ The various catalogs, forms, covers (bottoms), and volume boxes used in arranging the files must all be products supervised by the archives administration department.

5. For detailed requirements, please see the "Archives Management System".

6. Logistics company file management work:

The administrative management department of the group company is temporarily responsible for the file management work, and the early-stage staff of the logistics company will organize and classify the early-stage project data. , submit it to the group company archives for archiving.

7. File management work of other companies:

Each subsidiary should attach great importance to file management work and assign dedicated personnel to take charge. In particular, construction companies must handle the file relationship between the Changsha headquarters and Zhangjiajie headquarters to avoid unfiled information.

5. Attachment: "Regulations on File Management"