Provisions of Shenzhen Municipality on the Administration of Urban Construction Archives

chapter I general provisions article 1 in order to effectively collect, keep and utilize urban construction archives (hereinafter referred to as urban construction archives) and standardize the management of urban construction archives, these provisions are formulated in accordance with the archives law of the people's Republic of China, the regulations on quality management of construction projects, the regulations on the collection and utilization of archives and documents in Shenzhen special economic zone and other laws and regulations, combined with the actual situation of this municipality. Article 2 These Provisions shall apply to the formation, collection, arrangement, reception, storage, utilization and management of urban construction archives within the administrative area of this Municipality.

if there are other provisions on the management of underground pipeline information and archives, those provisions shall prevail. Article 3 The term "urban construction archives" as mentioned in these Provisions refers to documents and materials in various forms and carriers, such as words, drawings, charts, audio-visual and so on, which are directly formed in urban planning, construction and management activities and are of preservation value to the state and society. Article 4 The management of urban construction archives shall follow the principles of unified leadership, unified standards, hierarchical management and information sharing, so as to ensure the complete collection, safe management and effective utilization of urban construction archives. Article 5 The municipal archives administration department (hereinafter referred to as the municipal competent department) is the administrative department in charge of urban construction archives work in the whole city, and performs the following duties:

(1) Organizing and coordinating urban construction archives work, formulating plans, rules and regulations and technical specifications for urban construction archives management and organizing their implementation;

(2) supervise and guide the work of urban construction archives, and investigate and deal with illegal acts in the work of urban construction archives according to law;

(3) to be responsible for the overall planning, planning and coordination of the informatization of urban construction archives in the whole city, and to establish an urban construction archives business system;

(4) other duties as stipulated by laws, regulations and rules.

urban construction archives (room) is the management institution of urban construction archives, responsible for the reception, management and utilization of urban construction archives, and guiding the special acceptance of construction project archives. Article 6 The departments of construction, water affairs and transportation shall, in accordance with the regulations on the quality supervision and management of construction projects, strengthen the supervision and management of construction project files, and urge all subjects of construction projects to do a good job in the collection, sorting, filing, storage and transfer of construction project files.

departments of development, reform, land planning and other departments should include the formation quality of construction project files (including the originality of documents, the truthfulness and accuracy of recorded contents, and the completeness and effectiveness of signed seals, etc.) in the scope of inspection or inspection, so as to ensure the integrity, accuracy and effective utilization of construction project files. Seventh municipal departments should establish a unified urban construction archives business system, integrate urban construction archives information resources, and realize the comprehensive utilization of urban construction archives information.

urban construction archives management institutions should use a unified urban construction archives business system, adopt advanced technology and equipment to realize the digitalization of urban construction archives in libraries (rooms), and make heterogeneous backups of important urban construction archives in different places. Eighth any organization or individual has the right to stop or report acts of damaging, forging or tampering with urban construction archives, and have the right to report or complain about acts of not handing over urban construction archives according to law.

after receiving a report or complaint, the municipal competent department shall promptly investigate, verify the situation and deal with it according to law, and report the investigation and handling to the real-name informant or complainant in writing within 1 working days after the end of handling. Chapter II Scope of Management Article 9 The municipal urban construction archives management institution is responsible for receiving and managing the following archives:

(1) Construction project archives:

1. Industrial and civil construction projects;

2. Municipal infrastructure projects;

3. Public infrastructure projects;

4. Traffic infrastructure project;

5. Garden construction and scenic spot construction projects;

6. City appearance and environmental sanitation facilities construction project;

7. Urban flood control, earthquake resistance and civil air defense projects;

8. in the military engineering archives, except for the military restricted zone and the military administrative zone, the underground pipelines passing through the urban area and the location map of related concealed works;

(2) underground pipeline archives;

(3) archives of urban survey and urban planning;

(4) urban construction scientific research archives;

(5) policies and regulations on urban planning, construction and management, and basic information on urban history, nature and economy.

the specific directory of construction project files handed over to the municipal urban construction archives management institution in item (1) of the first paragraph shall be formulated separately by the municipal competent department. Article 1 Where the industrial and civil construction projects specified in Item (1) of Paragraph 1 of Article 9 of these Provisions are approved by the construction departments of Baoan District and Longgang District and do not belong to major construction projects at or above the municipal level, the archives of the construction projects shall be received and managed by the urban construction archives management institutions of Baoan District and Longgang District.

the urban construction archives management institutions in Baoan district and Longgang district shall submit to the municipal urban construction archives management institutions in the first quarter of each year the electronic catalogue of construction project archives received and managed in the previous year, the electronic documents of construction project completion drawings and the list of construction projects that have not been handed over and filed on schedule. Eleventh construction units are responsible for the management of construction project archives, and should establish and improve the working system of construction project archives, implement the leadership responsibility system and the post responsibility system of relevant personnel, and strengthen the synchronous management.

units of survey, design, construction, supervision and testing (hereinafter referred to as contractors) shall designate special persons to be responsible for the collection, sorting, filing, storage and handover of construction project files of their own units.