What tools are suitable for small and medium-sized teams to cooperate and communicate in the office?

In fact, there are many good collaboration platforms at home and abroad, but teams of different sizes, different workflows and different needs will all affect what platform the team should choose, so you must choose the one that suits you.

The task part of hydrogen cooperation that I am doing now is very powerful and convenient. Tasks can help enterprises, departments and individuals manage everything in the enterprise, and you can directly see the real-time dynamics and progress of this project. Every task has a clear record from generation to filing, so the boss can make decisions quickly and efficiently, and employees can cooperate better and more clearly.

task management

Brain map

Is a very useful software. Quickly expand and close nodes with one button, quickly record thoughts, and support shortcut keys. The mind map shows the specific content in a structured way. Contains a variety of intuitive and time-saving functions to help you reduce your busy schedule, and at the same time, it will add a creativity to everything you do.

attendance management

Support six attendance methods: WiFi, on-site service, location, Bluetooth, WeChat shake and computer. Employees can automatically identify themselves when they enter the company and bid farewell to traditional attendance. Increase the track on the spot, and the business travel record will be clear at a glance. The attendance report is automatically generated by combining with the processes of vacation and attendance ranking, which provides a powerful and accurate data guarantee for the efficient management of enterprises.

Lakeborg

This is a soliciting software specially designed for merchants. When customers appear around the store, the platform will automatically send information or contact customers around to attract customers.

In fact, there are many tools suitable for small and medium-sized teams to cooperate and communicate in office, but different tools have different focuses and help solve different problems. Here are some tools for your reference!

1, optical flow

The old team collaboration system is too difficult to use, and the function update is not timely, which leads to the inefficiency of team members and affects the speed of business development? Redeveloping new products requires manpower and financial resources and cannot be completed in time?

Recommend Lightflow, an online business process building tool. With this tool, you can create application forms to collect information, design a process engine to build business process management, add members for collaborative management, and analyze the obtained data. Human resource management HRM, customer relationship management CRM, project management PM, after-sales management and so on involved in enterprise management can all use light flow to build corresponding management systems.

2. Graphite file

Colleagues use WPS or Word to edit documents, and send the written documents to the next person to continue editing. Once there are many people involved or frequent revisions, it will cause endless trouble and easily lead to confusion. What should I do?

Graphite documents can solve this problem. Graphite document is a small tool that can add members, share files and be edited online by many people at the same time. Graphite's automatic saving function prevents users' files from being deleted by mistake. Support the establishment of documents, tables and folders, which can be used by small and medium-sized enterprises, and can also be used in conjunction with some copy editing and data management. After editing, one person will share the link * * * with everyone. Members who open links at various sites can edit online and save them in real time at the same time, which is convenient for cooperation and communication.

3. There is a cloud note

Youdao Cloud Notes is an online database for individuals and teams launched by Netease. As the saying goes, notes adopt incremental synchronization technology, that is, only the modified content is synchronized at a time, not the whole note. "Three-backup storage" technology stores users' data on three servers, so that even if 1-2 machines fail, it can effectively ensure the security and stability of users' data, and this technology is also convenient for the expansion of system storage scale and the improvement of data processing capacity in the future.

4, relaxation

Slack is chat group+large tool integration+file integration+unified search. Slack is an internal communication and collaboration tool, which can be called an email killer. Its goal is to integrate all communication methods within the company into one place. With instant messaging function, you can communicate directly with team members.

5, nailing

Nail is a multi-terminal platform for China enterprises created by Alibaba Group, which supports file transfer between mobile phones and computers. With powerful communication, video conferencing, attendance, approval, login and other functions. In addition, rich third-party applications (such as optical flow mentioned at the beginning of the article, which can be used on nails) can help enterprises complete other office management work.

Both large and small teams need to work together. Different enterprises and industries may have different needs. The types of collaborative office software alone are: kanban/document (notebook) /IM communication/cloud disk, etc., so I won't introduce them one by one here. I recommend a powerful tool: yunzhu Collaboration.

As for why it is recommended, let's take a look:

1. Project creation and management (collaboration class)

In fact, you can create a project. Under the project, you can create different tasks (fill in the name, description, start and end time, participants), assign them to different members, divide responsibilities, and define personal projects.

2. Project schedule management (task kanban)

Provide data analysis task kanban, all tasks can check the progress, which is convenient for management and coordination.

3. Human resource analysis

You can check the proportion of employees' tasks at any time and rationalize administrative management.

4. Online discussion (instant messaging)

Members can freely communicate and discuss, and communicate online anytime and anywhere without switching back and forth with several tools.

5. File storage * * * Enjoy (document) (Remarks)

Provide massive cloud disk storage, which members can download and enjoy. For important files, you can also set the * * * enjoyment status (public/private/read-only) to ensure file security. PS: Documents can be edited online and support Word/Excel/PPT.

6. Project dynamic analysis

Some developments of the project also need to be recorded, and when/who/what/project is clear.

7. Customer participation

As a collaboration tool in the new era, it needs not only the collaboration of internal teams, but also the communication with customers. It has a unique customer collaboration function, which can authorize customers to log in to the exclusive page through customer accounts, keep abreast of the progress of the project, and provide relevant documents and cooperation online according to the needs of the project.

Yunzhu supports PC/ mobile phone synchronization, so it is very convenient to go out for business, and yunzhu is free to use it at this stage (I don't know why there is no charge), so it is enough to use it with this kind of welfare.

There are many collaboration and communication tools suitable for small and medium-sized teams, but different products have different emphases. For file cloud collaboration, let me talk about the experience of cloud box enterprises using cloud disk.

I have used the cloud box enterprise network disk for five years. Although cloud box is defined as enterprise network disk, it is not the same as the network disk we come into contact with in our daily life. In addition to the storage of basic files and the function of * * *, it also has a very wide range of management and cooperation functions. For example:

This is only part of the function of the front desk. In the background management, you can:

Rich in functions. The richness of functions often surprises you. For example, originally you just wanted to prevent employees from downloading files and preventing them from leaking. However, the cloud box can improve your sense of security for corporate documents. From the activity record, you can check the file operations of people on the cloud disk at any time, who accesses which files every day, or from the perspective of files, you can check when and by whom this file is operated in the file log.

Ease of use of products Sometimes, in order to improve work efficiency and solve some needs, we will pay for this kind of office software, but if the product is not easy to use and employees don't like it, it will be counterproductive. Cloud box file list is similar to Windows Explorer, and also provides virtual disk (system K disk). Access to files is very convenient, and other functions can be used quickly without any training, reducing the internal promotion burden of enterprise IT departments.

Virtual disk:

Service professional cloud box provides product function scheme, deployment scheme and pre-sales and after-sales according to the enterprise's own needs, which makes people worry, feedback problems and respond in time, and solve them quickly and remotely.

In this way, regardless of the size of the enterprise, it is the best that many collaboration tools can perfectly meet their own needs and provide services beyond expectations.

When colleagues edit graphite documents with WPS, they will send what they have written to the next person to continue editing. Once there are many people involved or frequent modifications, it will cause endless trouble and easily lead to confusion. What should I do?

Graphite documents can solve this problem. Graphite document is a small tool that can add members, share files and be edited online by many people at the same time. Graphite's automatic saving function prevents users' files from being deleted by mistake. Support the establishment of documents, tables and folders, which can be used by small and medium-sized enterprises, and can also be used in conjunction with some copy editing and data management. After editing, one person will share the link * * * with everyone. Members who open links at various sites can edit online and save them in real time at the same time, which is convenient for cooperation and communication.

Youdao Notes Youdao Notes is an online database of individuals and teams launched by Netease. As the saying goes, notes adopt incremental synchronization technology, that is, only the modified content is synchronized at a time, not the whole note. "Three-backup storage" technology stores users' data on three servers, so that even if 1-2 machines fail, it can effectively ensure the security and stability of users' data, and this technology is also convenient for the expansion of system storage scale and the improvement of data processing capacity in the future.

Slack Slack is a chat group+large tool integration+file integration+unified search. It is an internal communication and collaboration tool and can be called a mail killer. Its goal is to integrate all communication methods within the company into one place. With instant messaging function, you can communicate directly with team members.

Nail is a multi-terminal platform for China enterprises created by Alibaba Group, which supports file transfer between mobile phones and computers. With powerful communication, video conferencing, attendance, approval, login and other functions. In addition, it comes with rich third-party applications, incomplete project management and task management functions. Attendance function supports software+hardware.

MUST teamwork, communication is the key, MUST is a practical tool that pays attention to teamwork, information synchronization, communication and sharing.

MUST is a mobile phone software that focuses on teamwork. By applying group documents, tasks, reports, etc. The real-name communication, work collaboration, task tracking, data archiving, work reporting and other functions of the team organization are realized. In addition, the built-in news client, attendance check-in, express management, enterprise service number and other systems can also solve the problem of enterprise management.

Light flow team members are inefficient, and leaders are troubled by trivial matters? The function update of the old system is not timely, which affects the business development speed? Redeveloping new products requires manpower and financial resources and cannot be completed in time?

Lightflow is an online business process building tool. With this tool, you can create an application form for information collection, design a process engine to build business process management, add members for collaborative management, and analyze the obtained data. Can be used in different scenarios, can be used for process collaboration in the enterprise field, and reduce duplication of work.

nail

Its name is widely known, and its advertisements are everywhere. You must have heard of it.

Advantages: basically free; There are many comprehensive functions, and it has most of the functions you need, and it will be more and more.

Disadvantages: the superior and subordinate control is too strong, and it is anti-human to see the receipt, and employees may not like to use it; The predecessor seems to be Ali's communication. Essentially, it is an IM tool, and most of its functions are accessed by third parties. For example, the task is done by the tower team, and the experience of each link is broken. Moreover, the task of the tower is too simple, and it is basically a to-do list. There is no service at all, and the software is used by itself.

Ming Dow

Domestic cooperation is relatively early, but there are few advertisements and low exposure.

Advantages: the design concept is western-style, transparent and flat. If your team can accept this, it will definitely be more efficient and have a better team atmosphere than the traditional model. Each link of the workflow has perfect functions and everything is available, and the product value is high; Staff one-on-one service, deployment training, network construction, etc. They are in charge, sometimes with a hint of management consulting;

Disadvantages: the free version has limited functions and needs to add friends to each other; Lack of video conferencing, need to use third-party products;

Today's goal

Quite old-fashioned, but there is not much exposure, and there is always a feeling of low.

Advantages: free (partial); More functional;

Disadvantages: too ugly, there is always the feeling of traditional software in the last century. Click a bunch of menus to open a bunch of menus; The functional structure is chaotic;

Fan Xiang Xiao ke

A company that doesn't know what it's thinking, did CRM before, then wanted to do collaboration, and then did CRM.

Advantages: You have all the basic functions. The software with the above CRM function needs to use third-party software on its platform. If your team sales have a certain scale, it is more appropriate to use this, and you don't need to buy a CRM.

Disadvantages: the functional structure is also chaotic, the project management is weak, and there is no special advantage in cooperation.

Others are:

Pan-micro OA: The workflow is strong, and any complex process can be built. Because of this, the overall operation may be a bit cumbersome.

Zhiyuan OA: Well-known is inseparable from UFIDA. The resources and advantages of financial integration can be imagined, but the effect of seamless integration is not very strong.

I. Personnel: personnel management of the company.

Jian Daoyun: You can use it to build personalized management applications such as OA, CRM, invoicing, etc.

Scale DuDu: Focus on the catering operation management APP, and the catering inspection system is very vertical and cannot be used universally in the whole industry.

The functional focus of each tool is different, and the actual usage scenarios of each company are also different. It is suggested to sort out the requirements with the highest priority according to the actual situation.

If it is communication, you can consider enterprise-level instant messaging products. How to choose enterprise instant messaging products? At present, enterprise instant messaging products on the market are divided into SaaS version and private deployment version according to different service providers.

Instant messaging-create a private and efficient work exchange platform for enterprises, and welcome government and enterprise units to experience it!

Personally, for small and medium-sized teams, the principles of choosing tools are: simple and easy to use, convenient for new employees to learn, good platform support, high cost performance and safety.

First, mail -Gmail

Second, the to-do list-wonderful list

Third, customer communication-Skype

Fourth, IM-WeChat

Five, CRM-self-built

Six, collaborative office and file backup * * * Enjoy-Cloud

If development is also involved:

Code management-bit bucket

Development task assignment-Gila software

This is a comprehensive enterprise online document, which supports open source (providing 100% source code), privatization deployment (and supporting SaaS mode and PaaS mode) and secondary development.

Product introduction and recommendation reason:

Enterprise document is a private knowledge management product launched by SoftEnterprise Service, which is used for personal notes, teamwork, knowledge precipitation, teamwork and knowledge precipitation, and is suitable for personal notes, office documents, column blogs, project documents, official documents, enterprise knowledge bases and content forums.

Function introduction:

Convenient operation: the knowledge base has the functions of catalog and outline like a bookshelf, which makes multiple documents structured and forms a clear and readable knowledge base like a book, which is convenient for the creation and precipitation of knowledge. Edit the content of the article at any time, without training.

Perfect authority system: organization, department, menu, role, etc., which is more suitable for enterprise management.

Efficient cooperation, support team management, and provide roles such as owners, managers, members and ordinary tourists to control the scope of information sharing.

Support a variety of documents: rich text, brain maps, online forms, drawings, etc. . .

The core features of enterprise document positioning and company-level products are:

Privatization deployment: Provide containerized deployment scheme and support multiple modes of public and private clouds.

Open source code: At present, open source code is open source on gitee, github and other code hosting platforms. project name

Strong scalability: The underlying framework of spring cloud can expand massive concurrency. In addition to the knowledge base, the development team is building privatization applications such as video conferencing, email management and task management.

Support multiple modes: support multi-tenant (SaaS) and single-tenant (PaaS) modes, with independent back-end control.

Gitee open source address:/

The current version of Worry-Free Document is 1.3. When the next version is updated, the following functions will be gradually adjusted:

In addition to the above functions, we will gradually open some enterprise-level PaaS products, such as project task management, privatized video conference and enterprise internal management system.

I am the "software minister", focusing on sharing some valuable projects, implementation plans, development tools, learning resources and so on. I hope to learn and communicate with you.

Workless, a quantifiable team collaboration software, is recommended for team collaboration software, which provides quantitative collaboration capabilities for enterprises while providing project management, task management and data management. The integration reflects the quantitative value, which is convenient for horizontal and vertical comparison and provides data basis for enterprise management. Workless provides rich collaboration templates for enterprises to apply in different scenarios. Functions mainly include:

From the creation to the implementation of the project, it is the definition of the project from beginning to end. Its implementation process can adjust the stage state according to the project scene, realize the automatic induction of the project progress, and the project progress is orderly.

Creating project management according to the situation is the main pain point of Workless configuration project. Project creation sets task types, plans tasks to be grouped into project phases, and configures applications and functional components according to scenario types.

basic settings

Basic project settings that project managers can use to create project templates. A second similar project can be created by directly calling the set project template. Quickly establish project start-up strategy

Task setting

Task settings can create scenarios according to the project, standardize the task type, workflow and task completion of the project tasks, and whether to copy others according to management requirements. Turn on the task quantification function as appropriate.

Task grouping

Basic project settings that project managers can use to create project templates. A second similar project can be created by directly calling the set project template. Quickly establish project start-up strategy

Project application component configuration tasks

Task is the core function of project start-up management, and orderly task flow grouping can clearly control the overall development of the project. According to the project process node, the strategy is adjusted to improve the task controllability.

Task collaboration follows PDCA

The meaning of PDCA cycle is to divide quality management into four stages: planning-execution-inspection-action.

The explanation is as follows:

plan

Execute the death penalty

C (check) check

Handling (behavior)

Data collaboration

Provide enterprises with data form management functions such as customers, business opportunities, products, orders, recruitment, procurement, inventory, etc. Enterprises can freely choose whether to open a data module according to their own needs.

Integer quantization

Through integral, the value of quantitative collaborative creation is reflected, which is convenient for horizontal and vertical comparison and provides data basis for enterprise management. The integral can reflect the working state in many dimensions, and the integral standard can be set by itself. Enterprises can formulate some integral assessment to give employees reliable integral as a reference.

Document collaboration

File management is the key to online collaboration, and enterprise network disk provides enterprises with exclusive online file storage space. Support collaborative file sharing, uploading, downloading and updating, making collaborative file sharing more convenient.

Enterprise management background

Background management is convenient for managing role management applications, configuring components, setting tasks and project processes. Each level can carry out fine control of permissions to ensure diversified customization of configuration content.