What are the main responsibilities of the department secretary?

Many people know the profession of secretarial office, but they don't know what a secretary should do. Only by clarifying the responsibilities of department secretaries can we carry out our work better. The following are the responsibilities of the department secretary I arranged for you, I hope it will be useful to you!

Responsibilities of department secretary

First, under the leadership of the department head, do a good job in daily administrative affairs and secretarial work of the department.

Second, responsible for the drafting, binding and delivery of various documents; Timely handle the sending, receiving and expediting of superior documents; Do a good job in the recovery, repayment and destruction of documents; Do a good job in the collection, management and confidentiality of secretary files.

Third, do a good job in the records and work of various meetings.

4. Handle specific affairs such as recruitment, training and education, performance appraisal, promotion, salary and welfare, various insurances, statistical reports, etc.

Five, do a good job in the management of the department seal, and issue a letter of introduction in accordance with the provisions.

Sixth, do a good job in receiving visitors.

Seven, do a good job in networked microcomputer management, and start the computer to receive files regularly every day; Do a good job in information collection and submission.

Eight, complete other tasks assigned by the superior and all kinds of emergency affairs.

Basic characteristics of secretarial work

Essential characteristics of secretarial work

Secretarial work is auxiliary work, but it is not ordinary auxiliary work, because there are many auxiliary jobs. Secretarial work is a comprehensive auxiliary work. Secretarial staff is an extension of leading organs such as eyes, ears, hands, feet, mouth and brain, and secretarial work is an extension of leadership work. Mainly manifested in:

(1) The secretarial work is close to the leadership, running synchronously with the leadership and working with one heart.

(2) The secretary must think and deal with all kinds of problems from the perspective of the leader.

(3) the secretary's work performance is potential, that is, the secretary's work performance is not shown alone, but contained or hidden in the leadership's work performance. Secretarial work is behind the scenes.

General characteristics of secretarial work

(a) the unity of confidentiality and mass.

The word "secretary" means "secret". The secretariat is a comprehensive department, a key department and a central position. Documents and telegrams can be read by leaders, by secretaries, and by taking notes in meetings. The decision of the leading group is the first to know, and the secretary holds many secrets. Once these secrets are leaked, it will cause great losses.

However, secretarial work also has a mass side. The secretary department is the bridge and link between the Party committee and the government, and the window to observe social dynamics. Every day, the office receives information from all aspects of society, and the masses send letters and visits, personally go to the grassroots level, investigate and study among the masses, reflect the voices of the masses, listen to their voices, and provide a basis for leadership decision-making.

Therefore, as a secretary, we should not only have a strong sense of confidentiality, but also keep close contact with the masses. Only the former, without the latter, will be divorced from the masses, only the latter, without the former, will make mistakes because of revealing state secrets, and the two cannot be neglected.

(B) the unity of comprehensiveness and professionalism

The secretarial section is not a specialized business department, but a comprehensive department. Therefore, the scope and content of secretarial work are very extensive and comprehensive, including drafting comprehensive messages, providing comprehensive information, conducting comprehensive research, handling comprehensive affairs and so on. Because it is a comprehensive job, the secretary is required to have a global concept, observe and deal with problems from the perspective of leaders, and have a wide range of knowledge to become an expert and generalist in this system.

At the same time, secretarial work is not something that anyone can do. Having one's own specialty requires the secretary to have a high level of policy, writing and theory, a strong ability of organization and coordination, familiarity with documents, archives, confidentiality, letters and visits, information, supervision, meetings and etiquette, and the ability to operate modern office facilities. It is not easy to be a qualified secretary. It is necessary to carry out professional training and obtain professional certificates. Secretaries in different industries should also be familiar with their own professional knowledge, such as party secretary, military secretary, enterprise secretary, foreign secretary and diplomatic knowledge.

Comprehensiveness is primary, professionalism is secondary, and the two permeate and promote each other.

(C) the unity of routine and ideology

Secretariat department is the office of leaders at all levels, assisting leaders to handle daily affairs. There is a lot of daily work every day, such as drafting, sending and receiving information, answering phones on duty, receiving letters and visits, and holding meetings. These tasks are very specific, complex and transactional.

At the same time, the secretary department is also a staff department, which plays an important role in leadership decision-making. Leaders should investigate and study before making decisions, provide information, make plans, draft messages when making decisions, and supervise and implement them after making decisions, which are highly political.

Affairs are the foundation of secretarial work, and thoughts are the soul of secretarial work, with thoughts in a dominant position and affairs in a subordinate position. Ideological content is reflected through transactional work. For example, a slight negligence in proofreading messages and telegrams, a keyword proofreading error, and the release of documents may have a great political impact. If the seats on the podium are arranged incorrectly and the video is released, it may cause speculation in all aspects. Therefore, transactional work is permeated with ideological content. We should not be negligent because of transactional work.

(D) the unity of passivity and initiative

The passivity of secretarial work is determined by its subordinate position and service purpose. As we all know, we have little time at our disposal. The secretary always revolves around the leader's ass, and the secretarial work is always carried out according to the needs and instructions of the leader. It is always passive to arrange work according to your own wishes. Sometimes, I'm doing one thing and I have to do another.

Of course, this passivity is not passivity. It doesn't mean that you can't give full play to your subjective initiative. You can do whatever the leader tells you to do, and that's not good. We should sum up experience, explore laws and master them in practice, so as to do the previous work well. You can do what the leader didn't expect and what the leader didn't call, but you must do it in advance. Only in this way can you be a good consultant and assistant and achieve quality service.

Secretary career planning

Secretary's career goals

(1) Short-term goal (about one year)

Familiar with the basic situation of organizational system, including procedures and business standards, in junior secretarial positions such as clerks and administrative assistants. Work hard, establish basic interpersonal relationships, and at the same time constantly improve the ability of all aspects, comprehensively improve the overall quality, and lay a good foundation for future goals.

(2) Medium-term goal (three to five years)

Strive to be promoted to the business director of the office department or become the recognized business backbone of the office department. Can communicate well with subordinates, can maintain a high degree of consistency with leaders in working ideas and methods, and have the ability and skills to solve practical problems.

Career planning

At present, the employment channels of secretarial staff have changed from the original administrative institutions to enterprises, especially small and medium-sized enterprises that are growing. The scale of such enterprises is relatively small and the degree of division of labor is not high, which puts forward higher requirements for the comprehensive quality of secretaries. Secretarial staff often have several roles, including secretarial work, finance, statistics, personnel and file management. In addition to the necessary secretarial professional knowledge and ability, you must also master the basic knowledge of other non-secretarial majors. Not only should you have the ability to handle official business and master modern office equipment, but you should also have the ability to master language and social skills. They should not only act as the "facade" and "window" of enterprise leaders, but also engage in reception and public relations, and make suggestions and assist decision-making for enterprise leaders.

1, professional qualification certificate of secretary of vocational skills training plan, Grade A in Mandarin, Grade 6 in English, Grade 2 in computer, proficient in using office transaction processing software such as WORD, EXCEL and PPT. Master the most basic professional skills of secretaries.

2, quality development plan to participate in more clubs and extracurricular activities related to their professional direction, reasonable coordination, control and management of their time.

3. Participate in social practice activities and actively cultivate their social practice ability and interpersonal skills.

4. Read more books on literature, philosophy and economics, expand knowledge, improve self-cultivation and constantly improve quality.

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