Responsibilities of external relations positions in the Administration Department

The administrative department needs to have strong communication and language skills, strong organizational and coordination skills, and a serious and responsible attitude towards work; the following are the external relations positions of the administrative department that I have compiled for you. Responsibilities, everyone is welcome to learn from and refer to it, it will definitely be helpful to everyone.

Responsibilities of the External Relations Position of the Administration Department 1

1. Responsible for the customer inspection and reception work of the headquarters reception office, company and product introduction, leading customers to visit the company, and improving the service quality of the reception office;

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2. Coordination and communication of comprehensive affairs, management of the office area, management of the company's wine library and gift library, regular inventory, and provide better business support for customer reception;

3. Manage, supervise, and follow up on special projects as arranged by superiors;

Responsibilities of the Administrative Department External Relations Position 2

1. Responsible for the daily management of the company's fixed assets. Establish an asset ledger and manage the numbering of newly purchased assets;

2. Regularly conduct inventory of the company's fixed assets and supervise the use of the company's assets;

3. Maintain the company's Insurance and claim for relevant assets, such as vehicles, etc.;

4. Improve the company's asset management specifications and conduct timely inspections;

5. Assist various departments of the company in the management of fixed assets Management work;

6. Complete other matters assigned by the superior supervisor;

Responsibilities of the external liaison position of the Administration Department 3

1. Internal departments and branches of the department Comprehensive response to contracts, personnel organization structure, etc.;

2. Carry out vehicle dispatch arrangements, driver salary calculation, fuel card recharge declaration and other matters;

3. Assist internal departments and branches of the department The company completes the inventory, disposal and update of fixed assets;

4. Assists the field departments/branch offices of the headquarters to complete expense reimbursement and distributes welfare items for the company’s trade union;

5. Participates in the department’s Preparation of performance and budget to ensure reasonable accuracy of figures;

6. Schedule management of cadres in the department, booking of air tickets and hotels, reimbursement correspondence, etc.;

7. Departments within the department/ Communicate and coordinate between branches, master company policies, share and guide branch employees to comply with the implementation;

8. Complete other daily tasks assigned by the boss.

Responsibilities of the Administrative Department External Relations Position 4

1. Comply with the company’s safety and entry and exit regulations, coordinate arrangements with the security room and receive visitors

2. Courteous transfer Answer incoming calls and respond professionally to ensure information security and confidentiality

3. Register, deliver and record the classified distribution of internal and external documents in accordance with company regulations

4. According to employee use Car needs, arrange the daily itinerary of the company's fixed vehicles and drivers

5. Provide travel arrangements according to the needs of employees and visitors, including booking air tickets, hotels, vehicles, etc. Arrange vehicles and provide logistical support for company events.

6. Order bottled water, soft drinks, coffee, tea and other daily beverages in the pantry; be responsible for the daily 5S maintenance of the pantry

7. Manage the company's internal greening, always Check the maintenance status of plants and make improvements

8. Regularly update the employee address book on the company intranet every month

9. Update license plates and customize nameplates based on employees’ employment and changes. , business cards, birthday coupons, etc.

10. Provide other related administrative support, including providing fire evacuation drill personnel lists, parts scrapping supervision, printing commonly used forms, etc.

Administrative Department Outreach Position Responsibilities 5

1. Handle daily administrative affairs, strengthen supervision and inspection of various tasks, and strictly implement various administrative management systems;

2. Formulate procurement plans and follow the procurement process Complete the procurement work and complete administrative expense reports (office supplies, fixed assets, logistics services, etc.), and do a good job in supplier maintenance and management;

3. Responsible for the data review of team building activities of each department, and All relevant departments should communicate and coordinate important matters;

4. Responsible for following up on the leasing and office management of offices in other areas, and providing a good working environment for employees;

5. Responsible for reviewing and archiving relevant contract documents and agreements, drafting documents for daily work, handling daily affairs and other work arranged by superiors.

Responsibilities of the Administrative Department External Relations Position 6

1. Responsible for the implementation and supervision of various systems of the Administrative Department Engineering Team. Improve the rules and regulations of projects and small properties, set an example, conscientiously implement the implementation of various rules and regulations, and promote the standardized management of all work.

2. Responsible for technical support for park office buildings, public facilities, and mechanical and electrical equipment in the buildings.

3. Responsible for the bidding (technical bidding), implementation and acceptance, safe operation, after-sales maintenance, etc. of the secondary decoration project.

4. Responsible for allocating tasks to small property engineering team members, participating in property internal knowledge management, and providing technical training.

5. Strictly control expenses according to the monthly budget of the working group.

6. Responsible for handling emergencies within the scope of duties.

7. Develop weekly, monthly, and annual work plans and project equipment and facility maintenance plans according to work arrangements, conduct internal property decomposition, supervision, and inspection implementation according to the plan to ensure the normality and safety of public equipment and facilities run.

8. Responsible for the company’s environmental protection and energy management:

a. Responsible for the rational use of the company’s water and the promotion of water conservation measures;

b. Promote the rational use of the company's electricity and promote electricity-saving measures;

c. Responsible for the company's wastewater and waste gas treatment.

9. Responsible for the project management planning, construction organization plan, plan review and technical management of the secondary decoration in the park.

10. Complete other tasks assigned by superiors and working groups at the same level.

Responsibilities of the External Relations Position of the Administrative Department 7

1. Maintain good and smooth communication with the relevant work contacts of various functional departments and campuses;

2. Archive Files and electronic data are safe, backed up in a timely manner, and there is no loss or information leakage;

3. Complete department reports, data integration, and statistical work as required;

4. Assist superiors to complete Preparation, execution and summary of department meetings;

5. Prepare and send various reports within the department accurately, timely and without errors;

6. Assist superiors to complete the preparation and preparation of customer service business training content Implementation matters, customer service system revision and other related business work;

7. Cooperation with other non-designated work and completion of work temporarily arranged by superiors;

Administration Articles related to the job responsibilities of the Ministry of External Relations:

★ Job Responsibilities of the Administrative Department Staff

★ Responsibilities of the Outreach Specialist Position

★ Job Responsibilities of the Administrative Department

★ Job Responsibilities of Outreach Manager

★ Basic Responsibilities of Outreach Manager

★ Specific Responsibilities of Outreach Manager

★ External Relations Job Responsibilities Sample of Liaison Supervisor

★ Selection of Specific Responsibilities of Liaison Specialist Position

★ Contents of Responsibilities of Liaison Supervisor

★ Liaison Supervisor Specific description of responsibilities