Duties of Documentary Clerk

Responsibilities of Documentary Clerk (5 selected articles)

In study, work and life, each of us may come into contact with job responsibilities, which is the basis of organizational assessment. I believe many friends are very upset about formulating job responsibilities. The following are the job responsibilities (5 selected articles) of the documentary clerk I compiled for your reference, hoping to help friends in need.

Responsibilities of Documentary Clerk: 1 1. Accept the work instructions and customer information from superiors, and pass the information to the corresponding departments within the company when necessary.

2. Listen to the management opinions of superiors and other departments, especially the opinions of the production department on delivery.

3. Go to the workshop every day to track whether the production situation can meet the customer's delivery date.

4. Customer sample management:

1) When the project receives the list of new products, cooperate with the project to seek relevant information from customers.

2) When the customer has delivery requirements, urge the project to complete the sample work quickly.

3) If the customer proposes to deliver the sample before delivery, please ask the customer to put forward the pre-production forecast or other production scheduling basis so as to arrange production.

4) When the project samples are delivered, attend the new product launch conference, collect evidence from customers before and after the meeting, and ask for formal orders.

5) Distribute the samples confirmed by the project to the Quality Department according to the records as the control basis for mass production.

6) If the quality department or customers have questions about the samples, convey the information to the engineering processing department.

5. Order documentaries:

1) Follow up the customer's cost or other production planning basis to promote production arrangement.

2) According to customer orders, notify all departments to make good preparations for production, and make records of work order issuance, so as to avoid the situation that orders are out of stock or goods are out of stock.

3) Review the daily production report and settle the output of the work unit to track the completion of the work order.

4) Send a notice of issuing materials to the production department and the material clerk, and inform their departments to prepare materials.

5) If other materials need to be picked up, check whether the picking department picks up the goods normally.

6) Supervise the PC planner to negotiate with the production department to make the production plan according to the customer's delivery situation, and negotiate the delivery time with the customer according to the production situation.

7) If the company's production capacity or production process can't meet the customer's delivery date and needs to be outsourced, open an outsourcing application form to the outsourcing merchandiser.

6. Transportation tracking management:

1) Make a delivery plan based on the delivery date agreed with the customer, and ask the warehouse and quality to prepare for delivery.

2) If the customer has doubts about the delivery date, negotiate with the customer; Try to meet its reasonable requirements.

3) Supervise the production department to reach the deadline and put it into storage in time, and ask the warehouse to prepare materials in time for the quality department to inspect. The above work needs to be completed in advance to avoid untimely or unplanned shipment of materials.

4) After the products are prepared in the warehouse, a customer delivery note shall be issued according to the quantity of prepared materials, and the warehouse shall be required to deliver the goods within the time required by the customer.

5) Supervise the warehouse deliveryman to accurately retrieve the delivery note and file it for easy review.

7. Other work:

1) Check the accounts with the relevant personnel of the customer on time to ensure that there are no mistakes in the delivery note.

2) Attend the new product launch conference.

3) If the customer changes the delivery date, actively negotiate with PC to modify the production plan and urge the production department to implement it.

4) If the customer has an emergency order, immediately hold an emergency order briefing meeting to explain the importance of the order to the production department and urge the production department to implement it.

5) If the production department fails to meet the delivery date, it shall negotiate with customers in time to discuss the new delivery time.

6) If there are any quality problems that affect the delivery date, we should also negotiate a new delivery date with customers in time, and negotiate with the Quality Department for concession acceptance if necessary; If rework is needed, confirm the opinions of the engineering and quality departments when receiving the quality information, and communicate the completion time of rework with the production department in time.

7) If it is necessary to make up the order for delivery, negotiate with the production department to make up the order in time.

8) Actively negotiate with customers and recycle packaging materials from the warehouse to reduce the loss of packaging materials of the company.

Responsibilities of Documentary Clerk 2 Documentary clerks mainly contact with product orders, constantly follow up the order information and manage the order information. The following are the requirements for the work of documentary clerks:

65438+ Reflect unclear instructions to relevant technical departments and business departments in detail for timely confirmation.

2. Make sure that all requirements and materials between our company and foreign processing plants are detailed, clear and consistent! (It is best to have written proof)

3. Know the production and operation situation of each processing plant in advance as far as possible, fully evaluate the advantages and disadvantages of the factory, and know the root of it.

The words, deeds and attitudes of the merchandiser represent our company. Therefore, when dealing with the corresponding business with various business units, we must grasp the basic principles, pay attention to proper words and deeds, and be neither humble nor supercilious. It is strictly forbidden to make excessive words and deeds to customers (or customer company merchandisers) for any subjective or objective reasons. In the process of handling business, you can't arbitrarily express your position beyond your authority. Ask the company for decision-making in time if you have any questions.

5. Fully estimate the possible problems in the work in advance, strengthen the work accordingly, improve and refine the preliminary work, and reduce or even eliminate the possibility of their occurrence. Not for the purpose of finding problems, the fundamental way is to take full precautions in advance, grope repeatedly in the work, deal with problems in time and sum up experience, and further improve the working methods and rules in the future work.

6. Order merchandisers should keep close contact with the person in charge of the order (operator) and communicate with each other for the benefit of both parties to minimize the problem.

Responsibilities of Documentary Clerk 3 1) Responsible for receiving, evaluating and placing daily orders and complaints;

2) Responsible for filling in the payment reminder and urging the payment to be recorded;

3) Be responsible for presenting the next day's pre-delivery details to the delivery and finished product warehouse personnel every afternoon;

4) Responsible for communicating with customers;

5) Be responsible for making the delivery list of the next day's delivery according to the warehouse delivery details, and issuing invoices;

6) Be responsible for making daily delivery notices and invoices;

7) Be responsible for the statistics, production and display of daily and monthly reports;

8) Responsible for following up the internal research and development, proofing, revenue and expenditure, current reconciliation and other accounting treatment;

9) Filing and confidentiality of all documents, contracts and customer information;

10) Introduce the propaganda enterprise and let customers know about the enterprise.

1 1) according to the company's regulations, complete the work temporarily arranged by vice president Huang and department heads.

Responsibilities of Documentary Clerk: 4 1. Responsible for the procurement of outsourced stationery: new product development, order follow-up, quality improvement, complaint handling, etc.

2. Track and coordinate the procurement progress, communicate and coordinate with suppliers, and ensure that products are delivered on time, in quantity and quality;

3. Supplier management, annual performance evaluation, improve supplier's product quality, delivery ability, product development ability, process technology ability, etc.

4. Analyze the cost of products, collect cost data, establish a cost database, and conduct inquiry, price comparison and negotiation for suppliers to improve their cost control ability;

5. Handle abnormal orders, returns and compensation/compensation with suppliers;

6. Find and introduce new suppliers, investigate and visit existing new suppliers, and organize relevant departments to evaluate, review and introduce them;

7. Purchase and development of new categories, and solve the purchase and development of supply chain from product to supply;

8. Participate in market research and adjust new product development strategies;

9. Market research, industry information collection, sorting and combing, so as to adjust the purchasing strategy in time;

Responsibilities of Documentary Clerk: 5 1. Responsible for inventory early warning and stocking and related information;

2. Responsible for the registration and management of samples and express delivery;

3. Talk with suppliers about price, delivery and payment according to the production plan;

4. Place an order according to the production progress, and notify the supplier to deliver the goods (try to reduce the inventory backlog as much as possible when production allows);

5. Sign for the arrival of the goods and put them in storage;

6. Urge suppliers to issue invoices and cooperate with finance to deduct invoices in time;

7. Supplier evaluation and timely procurement of materials;

8. Check the accounts with suppliers and be responsible for the work;

9. Follow up and confirm the materials in time, and record and verify the material accounts every day;

10, assist in handling abnormal incoming materials and be responsible for the work in charge;

1 1, responsible for the work arrangement of this department and supervising its implementation effect;

12, communication and coordination between headquarters and relevant departments.

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