Where can I hand in the postgraduate files?

Graduates' files will be mailed to the Archives Management Office of the Employment and Talent Service Bureau for preservation.

The storage location and process of graduates' files vary according to regions and schools, as follows:

1, school custody: some schools will keep the graduates' files in a unified way and automatically hand them over to relevant units or individuals after graduation. In this case, graduates do not need special operations, as long as they pay attention to checking whether the information in their personal files is complete and accurate before graduation ceremony or leaving school.

2. Graduates keep their own files: Some schools allow graduates to keep their own files and take them back when they graduate. In this case, graduates need to apply to the school for collection, copying and stamping in advance to ensure the integrity and authenticity of personal files.

3. Submitting to archives: Some regions or units require graduates to submit their personal files to archives or personnel files for subsequent management and inquiry. In this case, graduates need to bind their personal files, attach personal photos and leave contact information. According to the relevant requirements, hand it over to the designated place, and keep the filing voucher and receipt.

The answers to frequently asked questions about graduates' archives are as follows:

1. Graduates' files are important proof materials for higher education graduates, which can be used as proof materials for personal study, scientific research, social practice and employment, and can also be used as an important reference for employers in recruitment, job evaluation and promotion. Graduates' files are also an important basis for colleges and universities to manage students, evaluate students first and evaluate graduates.

2. The management organization of graduates' files is generally the student affairs office or the academic affairs office of colleges and universities. The Student Affairs Office or the Academic Affairs Office is responsible for the establishment, maintenance, filing and management of graduates' files to ensure the integrity, authenticity and confidentiality of the files.

3 graduates' files should include personal basic information, academic achievements, rewards and punishments records, social practice, scientific research achievements, employment situation, etc. Personal basic information includes name, gender, date of birth, ID number, contact information, etc. Academic achievements include grades of various courses, grade points, etc. Reward and punishment records include honors won and punishments received; Social practice includes all kinds of social practice activities and practical achievements; Scientific research achievements include published papers and scientific research projects; Employment situation includes employment unit, post and work experience.

4. The confidentiality of graduates' files is very important, and universities should take strict measures to guarantee it. Specific measures include establishing archives secrecy management system, limiting archives access authority, implementing archives access registration system, and strengthening archives storage safety. Colleges and universities should strengthen the training and supervision of file managers to ensure that they realize the importance of file secrecy and perform their duties according to regulations.

To sum up, graduates' files are important proof materials for higher education graduates, including personal basic information, academic performance, reward and punishment records, social practice, scientific research achievements, employment and so on. The management organization of graduates' archives is the student affairs office or the academic affairs office of colleges and universities, and the confidentiality of archives should be strengthened.

Legal basis:

Article 14 of the Archives Law of People's Republic of China (PRC)

Materials that should be filed shall be regularly handed over to the archival institutions or archivists of the unit for centralized management in accordance with the relevant provisions of the state, and no individual may refuse to file or take them for himself. Materials that are not allowed to be filed according to state regulations are prohibited from being filed without authorization.

Article 15

Organs, organizations, enterprises, institutions and other organizations shall, in accordance with the relevant provisions of the state, regularly hand over files to the archives, and the archives shall not refuse to accept them. With the consent of the archives, the archives will be transferred to the archives for safekeeping in advance. Before the expiration of the transfer period stipulated by the state, the government information disclosure matters involved in the archives will still be handled by the unit that originally produced or preserved the government information. Upon the expiration of the transfer period, the archives involving the disclosure of government information shall be handled in accordance with the provisions on the utilization of archives.