How does Hangzhou Bai Jie Group optimize its procurement process?

First, implement the organization and standardize the procurement process.

In terms of procurement and distribution, Xiebai Group has formulated a set of relatively standardized operating procedures, supporting organizations and rules and regulations, and placed the strengthening of commodity procurement management in an extremely important position. A special procurement and supply department has been set up, consisting of full-time procurement staff and three messengers. Purchasing personnel are composed of a group of people with strong comprehensive quality, certain management awareness, market awareness and public relations negotiation ability, and are responsible for the introduction of new channels and new products; Three messengers (quality, measurement and price administrators) are responsible for the quality control of goods, and directly participate in the qualification review of new product introduction, including the quality, measurement, price, logo, logo and contract review of goods. Imported new products must have complete certificates. Each chain store is responsible for promotion and has no independent purchasing right. After the new product is launched, it will be sent to all stores. After the stores are sold out, the purchasing plan is proposed to the purchasing and supply department, which guarantees that the goods will be delivered to the major stores within two days, and unified procurement, unified distribution and unified settlement will be implemented. This business model of "separation of purchase and sale" makes the division of labor among posts clear, which is conducive to mutual cooperation and mutual supervision among posts, and enables buyers to wholeheartedly study market demand, understand market dynamics, improve their business ability and launch marketable goods; Constantly expand the types and varieties of business goods; Stores specialize in marketing, improve the level of promotion and expand market share. This mode provides a mechanism guarantee for purifying the purchase channels, putting an end to people and goods, and introducing genuine products.

Second, strengthen commodity management and improve the elimination mechanism.

Xie Bai Group has established a commodity control and elimination mechanism, and the main measures are as follows:

1. Introduce the computer POS system, and use the convenience, quickness and accuracy of the computer system to dynamically control the whole process of goods purchase, sale and storage, so as to grasp the movement and sales of goods.

2. Quality control to ensure the quality of goods. Adhere to the principle of "six don't enter" when purchasing goods, that is, fake and shoddy products without factory name, address and certificate of approval don't enter; Products that do not meet quality standards and relevant laws and regulations are not allowed to enter; Products without certificates are not advanced; Incorrect purchase channels prevent products from entering; Products with unknown sources and problems do not enter; Adhere to the counter inspection and acceptance. Supermarkets conduct spot checks on commodities regularly and irregularly every month, and form a system, and resolutely refuse to put them on the shelves if they do not meet the quality standards.

3. Strictly control the varieties of similar commodities. For those necessities of life, such as slippers, brooms and mops, customers don't have high brand requirements for such products, so it is necessary to control the repetition and overlap of similar products; For those products with high brand awareness, such as cosmetics, we should try our best to expand the brands we operate and segment the target customers, so as to increase sales.

4. Implement a trial sale system for newly launched commodities. After the new product is launched, it will be distributed to all stores for trial sale for 3-6 times.

In June, if the store sales are not smooth, the products will be resolutely retired.

5. Replace the goods in season in time, free up the sales space of the hot-selling goods in season, and improve the utilization rate of the site.

6. With the increasing enrichment of the commodity market, new products emerge in an endless stream, and those products that are gradually unsalable are eliminated in time.

So that supermarket goods are often replaced with new goods and maintain strong vitality.

Third, reduce procurement costs and form scale effect.

In order to reduce the retail price, Xiebai Group first reduces the procurement cost. To this end, the company has taken a variety of effective measures, such as:

1. Provide professional ethics and business skills training for procurement personnel, constantly improve their business level, make them master negotiation skills, and make every effort to reduce the purchase price.

2. Make use of the company's brand, word-of-mouth effect and existing business channels to attract a large number of manufacturers to provide us with cheap and good products.

3. Formulate specific purchase principles: local products should be purchased directly from manufacturers to expand the scope of primary commodities; Foreign products should enter the lowest price from the general agent; Reduce purchase links and reduce purchase costs.

4. Expand the chain scope, develop convenience supermarkets and large-scale comprehensive supermarkets in the form of direct operation and joining, continuously expand sales, and reduce the purchase cost through scale effect.

5. Strengthen cooperation with manufacturers, establish good industrial and commercial relations, provide good service to suppliers, timely feed back commodity information, timely settle accounts or introduce some manufacturers whose products have become serialized to set up counters, further reduce the purchase price, and save a lot of labor costs for the promoters sent by manufacturers to supermarkets.

6. Grasp the market demand and expand commodity sales.

In order to grasp the market trends in time, the purchasing staff changed the passive practice of merchants waiting for manufacturers and suppliers to promote sales, and conducted market research through various channels to understand the market demand, so as to determine the types of goods operated by supermarkets. Supermarkets distributed nearly 10,000 questionnaires to residents and shopping customers in surrounding communities to solicit consumers' opinions, and on this basis, adjusted the goods they operated. While strengthening the non-food business, we focused on increasing the series of products such as fresh food, cooked food, pickled products and grain processing, which expanded the sales of supermarkets.

Supermarket Development Center also takes the road of its own brand, explores the road of fixed brand processing, gives full play to Bai Jie's brand reputation advantage, creates its own operating characteristics and explores new profit space.