Court archives work plan

Demonstration paper on the work plan of the court filing room I. Main practices

(1) Strengthen leadership and raise awareness of the importance of file management. Strengthening organizational leadership and perfecting the archives management system are important guarantees for the smooth progress of archives work. The party group of the hospital has always insisted on taking archival work as an important part of the court's work, putting it on the agenda and giving full attention and support. This paper puts forward the slogan of "striving for first class" in archives work, and attaches importance to archives management from the aspects of materials, equipment and personnel allocation. A leading group for archives work was established, with the leader and deputy leader as members, and documents were issued to clarify the responsibilities of the leading group. According to the changes of team members, adjust the members of the leading group in time to ensure the continuity of file management. Hospital leaders often go deep into the archives to work on site, solve difficulties and problems in their work, and give priority to manpower and material resources. Listen to a quarterly report on file management, and review the filing of litigation and administrative documents in each courtroom every six months. With a high starting point and high standard, archives and archives storerooms have been built, iron shelves have been purchased, and modern archives management equipment such as fire extinguishers, special microcomputers and antimagnetic cabinet have been equipped, further optimizing the working environment of archives management. Established the archives management system in which the dean is responsible, the office director is responsible and the archivist is responsible. At the same time, the party group of the hospital also pays attention to raising the awareness of the police officers in the hospital on the importance of trial file management and enhancing the enthusiasm of police officers to actively participate in file management. Focus on the "three overcoming and one improving" of the police in the whole hospital. "Three overcoming" is to overcome the idea that file management is a matter for file managers, and file management has nothing to do with it; Overcome the idea that as long as the trial is done well, the quality of file management does not matter; Overcome the idea that archivists are inferior and can't make achievements, and do a good job. "One improvement" is to improve the understanding of the importance of file management. At present, the archives work in our hospital has truly achieved organizational guarantee, division of responsibilities, daily work being asked and difficulties being managed, and the enthusiasm of police officers in the hospital to participate in archives management has generally improved.

(two) a clear responsibility, strict file management procedures. Everyone, from hospital leaders to ordinary people, fully mobilized their enthusiasm and straightened out the relationship with file management: full-time secret keepers were responsible for taking and delivering documents to higher courts and municipal committees, office staff were responsible for seal management, administrative offices were responsible for typesetting and printing litigation documents and administrative documents, filing courts were responsible for filing materials, judges were responsible for examining and issuing files, and hospital leaders were responsible for issuing files to ensure the normal process management of files. In order to implement the target responsibility of file management to everyone and standardize the writing and binding of files, our hospital also organized activities such as "observing and evaluating the bookkeeper's file binding" and "evaluating the excellent legal documents". The trial supervision court will evaluate the files and regularly report the existing problems. So that the hospital has initially formed a good atmosphere in which everyone attaches importance to archives and everyone can manage archives.

(3) Strengthen management and realize the institutionalization of file management. In order to further standardize and standardize archives management, according to the Supreme Law and the relevant provisions of the Regulations on Archives Management in Henan Province, our hospital has successively formulated 16 systems such as document filing system, archives storage system, archives access and utilization system, archives confidentiality system, archives appraisal and destruction system, archives statistics system, archives equipment maintenance and use system, and major event registration system, and implemented case flow management. Strictly follow the system and strictly control the "three customs", that is, evaluation, filing and shelf clearance. It is necessary to be "detailed", carefully find the weak links in file management, and do not let go of "clues" and rectify and correct them one by one; "Strict", please check and accept them one by one by the higher court and the professionals of the Municipal Archives Bureau. Do not meet the quality requirements, must be sorted according to the requirements, until qualified; "Fine" refers to sorting and binding all archived inspections as required, and replacing the volume box. At present, there is a volume of documents in the archives room of our hospital, which basically meets the filing standards required by superiors.

(four) strict confidentiality system, control the scope of borrowing. Most of the files in the court archives need to be kept confidential. Facing the extensive borrowing demand, file secrecy is an important task for file managers. In view of this situation, our hospital conscientiously implements the relevant confidentiality regulations, strictly implements the file lending procedures, controls the lending scope, and implements the confidentiality system. Strengthen the confidentiality education for file managers, and ask them to strictly "don't say what they shouldn't say, don't read what they shouldn't read" so that the confidentiality of file management can be carried out in an orderly manner. At the same time, according to the needs of the court's work, actively do a good job in the compilation and research of archives, improve the retrieval system, compile a variety of retrieval tools and special indexes, and compile a Brief Introduction to All Cases and a Register of Various Archives Transfer respectively. The litigation files are indexed by book and card, and the file directory and file directory of document files are indexed by permanent and long-term indexes. On the premise of ensuring the safety of archives and not revealing state secrets, we will provide timely services and reliable basis for a large number of appeals review, trial quality evaluation and public security, procuratorial and judicial organs to detect cases, and give full play to the benefits of archives work.

(five) take effective measures to strengthen business guidance. In order to do a good job in the construction and management of archives in an all-round way, while strengthening its own construction, our hospital also attaches great importance to the guidance and help of archives management in grass-roots courts, understands and grasps the basic situation of archives work in grass-roots courts, and takes effective measures to improve the professional quality of archivists.

On the one hand, go deep into the archives of grass-roots courts for on-the-spot guidance, find problems and solve them on the spot.

The second is to guide the archivists of grass-roots courts to visit each other, learn from each other, learn from each other's strengths and exchange experiences. At the same time, organize them to participate in the training of local archives to learn the latest information and management methods of archives management.

Third, strengthen contact with local archives management departments, actively participate in archives inspection at all levels and invite them to the court for inspection and guidance.

Fourth, timely and accurately collect and submit statistical reports of archives, understand the basic situation of court archives management in the city, and provide reliable information for leadership decision-making.

Second, the existing problems and difficulties

Although we have done some work for the development and progress of archival work and made some achievements, there is still a considerable gap compared with the requirements of leaders, the needs of the development of the situation and the work of brother courts, and there are still some problems and difficulties that cannot be ignored. Mainly manifested in the following aspects: first, there are few full-time archivists, just tired of coping with the work, and it is difficult to think and make progress at the high level of archives management; Second, the infrastructure is not perfect and there are still weak links; Third, the development of archives management in grass-roots courts is not balanced enough.

III. Future Work Plan

Continue to thoroughly implement the spirit of "Archives Law" and raise staff's awareness of managing archives according to law. It is necessary to regularly organize archivists of the whole hospital to seriously study the Archives Law, the Measures for the Implementation of the Archives Law, the Measures for the Administration of Archives of People's Courts, and the Notice on Several Provisions on the Administration of Archives of Local People's Courts at Various Levels. And make full use of internal publications, vigorously publicize the laws, regulations and policies of archival work, and form a good atmosphere of knowing the law, abiding by the law and caring about archival work. At the same time, continue to improve the file management system, so that there are rules to follow and act according to the system.

(two) to improve the quality of archives in an all-round way and meet the requirements of standardization and standardization. On the basis of upgrading archives, archives work should be further consolidated and improved. First, the carrier of file formation should meet national standards, and rough paper such as wood should not be used as file writing materials, and ballpoint pens, blue ink pens and ribbons of chemical materials should not be used to print files to ensure the durability of file handwriting; Second, strictly implement the scope of file filing, the file collection should be complete, the file can fully reflect the whole picture of our hospital's work, and it should be filed on an annual basis to prevent file accumulation; Third, adopt a new filing method, paper files and electronic files coexist, and the classification, storage period, cataloging and packaging of files should meet the requirements of national standards; Fourth, the archives should be managed centrally and kept by the comprehensive archives room, and should not be kept separately; The fifth is to establish archives work account and do a good job in archives statistics and appraisal.

(three) actively create conditions to speed up the modernization of the city's court archives management, and strive to implement computer management of all files during the year. On the basis of using computers, our hospital will also introduce file management software this year, input file directories and file directories, and implement automatic inquiry. At the same time, we will also strengthen the development and utilization of information, so that "dead" files can become "living" available information. Through the analysis and study of criminals, we can find out the rules and provide them to hospital leaders and relevant courts for reference, and put forward judicial suggestions to relevant departments.

(4) Strengthen study and communication, and improve the professional quality of archivists. Please come in and go out, invite relevant leaders of provincial courts and municipal archives bureaus to give lectures and impart experience to our hospital, organize personnel to visit and learn their advanced experience, improve their own quality, and push the archives management of courts in the city to a new level with more solid work.

Work Plan of Court Archives In order to meet the requirements of our archives informatization construction and archives career development, further improve the modernization level of archives management, and further play the role of archives information resources in serving the society, according to the requirements of the National Archives Informatization Construction Implementation Outline, the objectives of archives informatization construction in Gansu Province, and the working spirit of establishing "provincial" organ archives in provinces, cities and counties, combined with the actual archives management work in our hospital, the following implementation plan is put forward.

First, the overall goal of archives informatization construction

The construction of archives informatization in our college is based on the requirements of archives informatization construction, with the construction of archives network as the core, the construction of archives information resources as the core, the construction of archives informatization talent team as the foundation, and the purpose of developing and utilizing archives information resources and promoting public services. We will continue to strengthen infrastructure construction such as archives informatization infrastructure, application system, information resource utilization, security system and talent team, and gradually realize archives informatization, information service networking and information management legalization.

(a) to complete the digital archives construction project. Under the environment of e-government network technology platform, collect and receive the electronic file data transmitted, operated and processed in each application system of e-government intranet; By establishing a basic database, we will build an information system that provides long-term storage, management and utilization of electronic files for all courts and departments, and ensure that the electronic file data running in various application systems such as intranet or LAN are collected and properly preserved completely and safely.

(two) to complete the construction of electronic archives management platform. Relying on the construction of "three-level private network" of county-level e-government and court system, establish a standard system of electronic file management; Make full use of e-government and the "three-level private network" construction platform to establish a synchronous receiving platform for all kinds of carrier documents and related electronic documents.

(3) Improve the construction of archives information local area network. First, gradually improve the construction of archives information local area network to serve all departments and teams in our hospital; The second is to serve the society, the public and the economy, and provide online inquiry and reading services for the public information such as the current public documents, public party affairs, judicial affairs and public file directories of county courts, and give full play to the positive role of archives.

(4) Considering comprehensively to meet the needs of archives informatization construction. To implement the construction of digital archives, we should highlight the characteristics of court work, do a good job in rational planning, software development and data processing of digital archives, and strive to meet the requirements of "neither software nor hardware" after 20 16.

Second, the main task of archives informatization construction

(A) the digital construction of archives

1, information construction standard. Conscientiously implement the No.8 Order of the National Archives Bureau and a series of technical standards, such as Electronic File Archiving and Management Specification, CAD Electronic File CD Storage and Archiving Requirements, Paper File Digitization Technical Specification, etc., to ensure that digital file resources have unified format, standardized data, convenient conversion and enjoy * * *.

2. Realize data acquisition function. Collect all kinds of e-government information that must be preserved for a long time or permanently (including electronic documents, e-mails and all kinds of information published on the government network and the "three-level private network"), and gradually scan the files sorted and preserved every year into electronic documents for archiving. Receive the electronic files that should be filed and handed over by the court department team, and build a perfect file resource library by using database technology to better serve the central work of our hospital.

3. Realize the data saving function. Through various technical means, such as disk, CD-ROM, mobile hard disk, etc., all kinds of e-government information collected will be permanently preserved on the basis of backup, forming one of the data backup bases of paper files.

4. Realize data utilization function. Provide users with hierarchical, intelligent, convenient and fast archival literature access and query services, data analysis and mining services in the local area network, and build a comprehensive archival information query system. Facing the society, serving the public, and constantly exploring new ways for digital archives to serve the society.

5, realize the archives propaganda function. Make full use of all kinds of digital archives resources and existing public documents that reflect the development of the court's work, and publicize the construction achievements through this station to serve the economic work and clients of our county.

(B) Archives information infrastructure construction

1. Archives should be digitized, and the server configuration should meet the requirements of massive data storage and rapid retrieval and utilization. It is necessary to improve the storage and backup system necessary for the construction of archives database to ensure data security. In addition to the digital processing of paper documents, we should also increase the digitization of multimedia files such as audio files and video files, and strive to equip high-quality cameras (such as SLR cameras, which need video recording and large-capacity memory cards), tape recorders (pens) and other related equipment.

2. Strengthen the hardware facilities construction of the global electronic archives management system. Equipped with the corresponding computer, mobile hard disk, DVD burner, CD printer and other hardware equipment to meet the requirements of document management integration.