Seeking a set: purchasing management system of real estate development enterprises

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Various control activities of real estate development companies in purchasing various engineering materials.

Article 2 Job responsibilities:

2. 1 Engineering Management Department

A) Organize the inspection and evaluation of material suppliers.

B) Summarize and compile Summary of Management and Control of Materials and Equipment.

C) Sample selection and sample sealing of materials and equipment.

D) Prepare bidding documents and organize cost management department and project management department to conduct bidding activities.

E) supervise the suppliers of materials and equipment.

F) Responsible for purchasing materials and equipment according to the regulations of the Group.

G) Be responsible for signing contracts for purchasing materials and equipment.

H) Be responsible for keeping the procurement documents.

I) According to the material sample warehouse management procedure, the samples of materials and equipment in the company headquarters are imported samples.

Conduct daily management and maintenance work.

J) Compile, revise and explain this system.

2.2 Design Department

A) determine the design standards of materials and equipment

B) Make a schedule to confirm that it meets the design standards of the overall schedule of the project.

C) Confirm the samples of materials and equipment.

3.3 Cost Management Department

A) determine the target control cost of materials and equipment

B) Participate in the bidding of materials and equipment.

2.4 Project Management Department

A) Prepare the mobilization plan for materials and equipment.

B) Participate in the bidding of materials and equipment.

C) Be responsible for the implementation of materials and equipment procurement contracts.

D) Be responsible for the acceptance of materials and equipment on site.

E) Responsible for supplier evaluation.

F) Be responsible for the daily management of the sample-sealed warehouse of on-site materials and equipment.

Article 3 Operating procedures:

3. 1 Preliminary design stage of project expansion,

According to the classified list of materials and equipment, the design department provides the confirmation table and the confirmation list of materials and equipment design, the project manager, the material and equipment procurement management system department of the real estate company provides the entry list of materials and equipment, and the engineering management department organizes the design department and the cost management department to discuss the design standards, functional requirements and target costs of materials and equipment. Then, the Material and Equipment Management and Control Summary Table is compiled and implemented after being approved by the general manager of the company. The design standards, functional requirements and target costs of materials and equipment can only be changed with the written consent of the general manager of the company.

3.2 The Engineering Management Department organizes the Cost Management Department and the Project Management Department to inspect and evaluate the suppliers of materials and equipment in accordance with the Management System of Project Bidding and the Supplier Evaluation and Selection Procedure.

3.3 Engineering Management Department shall prepare supplier list, qualified supplier list, pilot cooperative supplier list and strategic suppliers list.

3.4 Engineering Management Department is responsible for the preparation of procurement bidding documents, cost management department and project management department are involved in the preparation, and the legal office is responsible for the audit. Fill in the audit opinions according to the Internal Audit Form of Bidding Documents for Materials and Equipment Procurement, and carry out the bidding work after being approved by the competent general manager.

3.5 Before the project intends to urge the tendering units to issue the tender documents.

24 hours, pay the bid bond in time as stipulated in the tender documents. Bidders can only participate in the bidding after paying the bid bond as required. After the bidding, the project management department is responsible for returning the bid bond.

3.6 The Engineering Management Department shall organize bid opening and bid evaluation, with more than one person each from the Cost Management Department and the Project Management Department participating. After winning the bid, fill in the Work Flow Table of Bidding for Materials and Equipment and submit it to the competent general manager for approval. The bid-winning notice shall be issued by the engineering management department and submitted to the contract for examination and approval. The contract shall be submitted for approval together with the contract text, supplier qualification certificate, material and equipment bidding work flow chart and other related materials.

3.7 The project management department is responsible for signing the procurement contract for materials supplied by Party A, and the project management department is responsible for signing the tripartite contract for materials supplied by Party A and Party B..

3.8 The Project Management Department is responsible for the implementation of the procurement contract, and signs a supplementary agreement to the original procurement contract according to the design (engineering) change.

3.9 According to the Product Sample Selection and Sealing Procedure, the Engineering Management Department organizes the sample selection and sealing of purchased products (materials supplied by Party A), and the Project Management Department organizes the sample selection and sealing of purchased products (materials supplied by Party A and Party B), and fills in the Material Equipment Sealing Sheet. The sealed sample list of materials and equipment shall be kept by the Engineering Management Department, Project Management Department and suppliers.

3. 10 Engineering Management Department organizes project management department, suppliers and other relevant units to make contract disclosure on the procurement contract of materials supplied by Party A, and fill in the Material Equipment Contract Disclosure Sheet. For the tripartite procurement contract, the project manager department will organize the supervision, construction units, suppliers and other relevant units to make disclosure.

3. 1 1 The Engineering Management Department is responsible for the sample sealing and card identification of the materials supplied by Party A, and handed them over to the Project Management Department for safekeeping. The project management department is responsible for the sample sealing and card identification of materials supplied by Party A and Party B, and the project management department is responsible for the on-site warehouse management, in accordance with the Management Procedure for Material Sample Warehouse. After the completion of the project, the project manager department is responsible for concentrating the on-site sample sealing products into the material sample room, which will be kept by the engineering management department.

3. 13 The project management department shall organize and coordinate the supervision unit to purchase and inspect the ordered products in stages and before delivery, and implement the material and equipment procurement management system of the real estate company according to the purchase inspection and test procedures.

3. 13 The project management department shall verify the records, identification and diary of the purchased products, fill in the Supplier Supply Quality and Progress Evaluation Form and Supplier Supply Evaluation Form as required, and submit them to the project secretary for filing.

3. 14 The project manager department shall coordinate the progress of supply and demand of materials (equipment), quality verification and work coordination with suppliers, and coordinate the cooperative relationship between suppliers and supervision units and general construction contractors.

3. During the execution of the15 contract, the project manager department is responsible for interfacing with the design business of the design department.

3. 16 For the subcontracted project designated by Party A, the project manager department urges the supplier to strictly implement the system of concealed acceptance of the project, semi-finished products and products, and standardize the project acceptance procedures as one of the bases for project payment settlement.

3. 17 the project management department is responsible for timely reporting the loss of purchased products (including the phenomenon that engineering design changes will occur) and implementing it according to the Approval Form for Design Changes of Materials and Equipment.

3. 18 On 25th of each month, the project management department will submit the material and equipment purchase adjustment plan (the same as the material and equipment purchase plan), supplier's supply quality and progress evaluation form and monthly material and equipment purchase report to the engineering management department for filing.

3. 19 The project manager department is responsible for collecting all purchased materials and equipment completely and submitting them to the quality supervision station, such as product certificate, quality guarantee, test (inspection) report, business license, qualification certificate, product specification, etc.

3.20 The project manager department is responsible for keeping the payment account of all kinds of purchased materials (equipment). Payment account records shall include contract category, contract unit, product name, total contract price, engineering quantity, increase or decrease of engineering quantity, account increase or decrease, payment amount and date in each stage, settlement amount, payment approval date, check amount, check number, check (cash) receiving and sending date and payment.

The person who signed the ticket (cash), the date of receipt, etc.

3.2 1 The project manager department is responsible for sorting out and reviewing the documents such as the goods acceptance certificate and invoices, and applying for payment of materials (equipment) provided by Party A according to the project payment approval form, which must be reviewed by the chief supervision engineer in the comments column of the organizer. The engineer in charge of the project management department is responsible for the accuracy, timeliness, completeness and standardization of the payment approval procedures.

3.22 after the completion of the project, the project intends to be responsible for the after-sales service content of the supplier's related products and

Documents and materials shall be disclosed to the property management department, which shall contact the supplier.

Maintenance business department. In case of difficulties or resistance, the project intends to assist.

3.23 Engineering Management Department organizes relevant departments to summarize and evaluate experiences and lessons. Create a course file

Case base.

Article 4 Supplementary Provisions

4. 1 All material purchasing departments and their personnel must abide by the relevant provisions of the Employee Manual and safeguard the interests of the company. At the same time, in the procurement of materials, we should adhere to the principles of justice, fairness, openness and integrity. Any violator, once found, will be dealt with seriously.