I hope you can provide me with a set of personnel management system suitable for small engineering companies.

I just joined a new company and need to learn a lot. The following rules and regulations hope to be useful to you! If you have any good experience, you can also share it with me!

General rule

In order to further adapt to the implementation of the company's quality and environment system double certification, standardize the company's administrative affairs management behavior, straighten out internal relations, and improve work efficiency, these regulations are formulated. This system prepares the internal administrative documents of the company, strengthens the effectiveness of administrative management, and forms a working situation with procedures, standards, everyone in charge and everyone in charge.

The first chapter will discuss management system.

I. Measures for the Administration of Internal Meetings

(1) Company meetings mainly include the general manager's office meeting, work dispatch meeting, various special meetings, staff meetings, departmental meetings and temporary meetings.

(2) The organizer of the company-level meeting is the comprehensive office.

(3) The general office provides services for meetings. When the meeting is held, all services such as meeting notice, materials, venue and records should be provided and done well. Write meeting minutes according to the situation after the meeting, and provide services such as fruit, tea, audio recording, video recording and projection when necessary.

(4) The notice of the meeting is mainly in the form of telephone call, in which the director, department manager and above inform themselves, and other personnel inform the department, and each department will notify itself.

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(six) unable to attend the meeting, must personally explain the reasons to the general office.

(seven), the resolution of the meeting, the participants should be implemented immediately after the meeting, without delay or perfunctory.

(8) All offices and departments should convey the meeting spirit of each dispatch meeting to the grassroots, or hold departmental meetings regularly to convey the meeting spirit according to the actual situation of the department.

(9) If the relevant departments of the meeting need the assistance of the General Office, they should inform the General Office in advance so as to make unified arrangements.

II. Measures for the Administration of Renting Conference Rooms and Multifunctional Halls to the Outside World

(1) The property office is responsible for renting the conference room and multi-function hall owned by the company, and the comprehensive office is responsible for providing relevant conference services.

(2) According to the usage of the conference room, the property office negotiates with the unit renting the conference room about the rental, fills in the registration form for the use of the conference room, and notifies the comprehensive office after being signed and confirmed by the competent manager. The general office negotiates specific matters (appointment time, services provided, etc.) with the meeting room users. ).

(3) On the day of leasing, the leasing unit shall hand over the Registration Form for the Use of Meeting Rooms to the meeting management personnel of the comprehensive office. After the meeting room is used, the meeting manager will fill in the actual use time of the meeting room, which will be signed by the leasing unit and returned by the comprehensive office to the property office as the basis for charging.

Chapter II Public Telephone Operation Management System

In order to improve the company's efficiency, save office expenses and ensure communication, this regulation is formulated in combination with the actual situation of the company:

First, the company telephone is mainly used for office business. Use the telephone to talk concisely, and do not make phone calls for chatting, voice calls and information calls.

Second, all offices and departments use the management card phone, and the manager's office uses the lock phone.

3. The office is responsible for swiping phone cards. The criteria for swiping cards each time are Director 30 yuan, Department Manager and Manager 20 yuan, other employees 15 yuan, and each group leader of the comprehensive management office 15 yuan. After using the phone bill, swipe your card at the office and register.

Four, after the installation and management of the card phone, it is not allowed to connect the phone without permission, otherwise the responsibility of the person directly responsible or the person in charge of the department will be investigated, and the corresponding telephone charges will be recovered according to law.

Five, the person in charge of the office and the staff should earnestly take responsibility, and manage and use the telephone with a master's attitude. Employees who need to make long-distance calls due to business or special circumstances can only make calls after registering in the office.

Six, by the office regularly to the Telecommunications Bureau to inquire about the use of telephone in various offices and departments, and to be published.

Chapter III Management System for Receiving, Sending and Reading Official Documents

According to the relevant regulations, combined with the actual situation of the company, the management measures for receiving, distributing and circulating non-quality and environmental system documents are as follows:

First, official document writing

1, document drafting. Carry out the first draft according to the needs and the instructions of the leaders. The company's documents are drafted by the general office, which involves the responsibilities of each office. If the company needs to unify the writing, all offices and departments will draft the manuscript.

2. Document review. Refers to the review, which is the responsibility of the general office. The main contents of the audit are: to see whether it is really necessary for the company to unify the writing style, whether the writing style is appropriate, whether it meets the writing rules and the relevant requirements for preparing official documents, etc. Official documents that do not need to be written uniformly by the company shall be issued by each office and department.

3. Document review. Refers to the proofreading and checking of the manuscript before the official document is officially printed, focusing on checking whether the approval and issuance procedures are complete, whether the attachment materials are complete, and whether the format is unified and standardized.

4. Release of official documents. Submit the audited manuscript to the leader for signature and approval. Company-level official documents are issued by the general manager, and the writing of each office, department or a specific business scope is issued by the person in charge of the office and department.

5. Printing and printing official documents. After the audit is correct, the official document can be printed and bound. If the official seal is required, it shall be stamped according to the Measures for the Administration of Seals.

Second, the release of official documents.

Refers to the distribution of official documents to relevant departments. After the document is confirmed, the office document issuing personnel shall prepare the document number on the high-tech property document form, and register the name, date, quantity and issuing department of the official document. Documents published internally must be signed by relevant personnel in all offices and departments. Company-level documents are only distributed to offices and relevant departments, and the internal communication between offices and departments is managed by offices and departments. All departments and offices shall sign and confirm the documents after receiving them.

Three. Distribution of official documents

When the received documents need to be read by multiple departments, the original documents should be submitted to the relevant offices for reading after being approved by the director of the general office and the general manager on the document reading card, and signed by the readers for confirmation.

Fourth, file filing.

The documents issued by the company shall be filed in time by the comprehensive office, and the Document Filing Registration Form shall be filled in. Documents issued by various offices and departments shall be submitted to the General Office for the record in a timely manner when necessary.

Chapter IV Management System of Public Products

In order to further increase revenue and reduce expenditure and standardize the management of office supplies, the following provisions are made:

I. Responsibility and scope

(1) The office supplies referred to in this system refer to daily office supplies and some low-value consumables. This system specifies the responsibilities and management requirements for planning, purchasing, distributing, using and keeping office supplies.

(two) the procurement, storage and distribution of office supplies are managed by a centralized comprehensive office. The person in charge of each department or office or the designated person is responsible for the planning, collection, use and storage of office supplies of each department or office.

Two, office supplies planning, procurement, storage and distribution management measures

(1) Before every month 15, all departments and offices shall make their own statistics on the demand for office supplies, make detailed plans, fill in the material schedule by category (daily office supplies, printed materials, others), and report it to the general office on the principle of "economy, practicality and necessity" after being approved by the person in charge of the department and office.

(2) The procurement staff of the comprehensive office shall review and formulate the procurement plan and budget according to the actual situation, submit it to the director of the comprehensive office for review, and purchase it after approval by the general manager, and distribute it from 25th to 30th every month.

(3) The general office is responsible for providing necessary office supplies for new employees of the company according to the lists and supplies provided by the heads of offices and departments to ensure the normal work of new employees.

(4) In addition to normal office supplies, if other daily office supplies are needed, the user department shall fill in a written application form for office supplies, which can only be used after being approved by the director of General Affairs Department.

(5), procurement personnel to achieve complete office supplies, high quality and low price, reasonable inventory, appropriate cost as the principle, and establish accounts, according to the "material acceptance, warehousing and storage system" to do warehousing and storage procedures.

(6), office supplies management must be civilized, clean, pay attention to safety, fire prevention, theft, in strict accordance with the rules and regulations, non-staff are not allowed to enter the warehouse at will.

(7) The recipients of articles in each department use office supplies based on the principle of frugality, which is suitable for exchanging old articles for new ones. The general office has the right to review and supervise the recipients of various departments.

Chapter V System for Updating, Maintaining and Using Office Equipment (Software).

I. Responsibility and scope

1. The company's office equipment includes: computers, photocopiers, printers, fax machines, telephones, cameras, camcorders, mobile storage devices, multi-function halls, color TVs, stereos, projectors, air conditioners equipped in various offices and departments, and other valuables. Office software refers to all kinds of software purchased or professionally produced for office needs. In order to ensure the normal use of all office equipment, the safe operation of all kinds of office software, and give full play to the maximum role of office equipment and office software, this system is formulated.

2. The fax machines, cameras, video cameras, color TVs, VCDs and DVDs in the multi-function hall (meeting room) shall be kept and used by the special person designated by the general office, and shall be inspected regularly. When problems are found, they should be reported in time, and the general office will notify the technicians of the designated maintenance company to come and check the maintenance.

3. Each office shall be equipped with computers, and each office shall designate special personnel to be responsible for regular cleaning.

Second, update, repair and maintenance

1. Office equipment update refers to the upgrading or updating of office equipment, the purchase of mobile storage equipment, the supply of various consumables and the purchase of special supporting equipment. When office equipment cannot be used due to various faults, it can be repaired. The update of office software refers to all kinds of application software newly purchased or upgraded due to work needs.

2. When the office equipment needs to be updated, the office equipment update (maintenance) application form shall be filled in by each office, department or equipment supervisor, and the application form shall be reviewed by the person in charge of the office and department, approved by the general manager, and purchased by the comprehensive office. According to the market quotation, the comprehensive office will formulate a budget for new office equipment, which will be purchased and distributed after being approved by the director and general manager of the comprehensive office.

3. When all kinds of office equipment break down, you can fill in the Application Form for Office Equipment Update (Maintenance) at any time, and carry out maintenance through the designated company or professional maintenance personnel.

4, all kinds of office equipment need to replace accessories, should fill in the office equipment update (maintenance) application form, approved by the director of the comprehensive department, general manager rear can change.

5. Each department and office shall properly keep the warranty, maintenance, operating instructions and other materials of the office equipment of the department or the department in charge.

Three, the use of office equipment management regulations

1, computers and peripherals should be dustproof, antimagnetic, antistatic, waterproof and anticorrosive.

2. Mobile storage devices include mobile hard disks and USB flash drives. Pay attention when using mobile hard disk. When the hard disk is running at high speed, it is forbidden to be hit by external force. It is forbidden to move the hard disk. When the mobile hard disk and USB flash drive are disconnected from the computer, relevant operations must be carried out, and the device can only be unplugged when the system prompts "It is safe to unplug the device".

3, the use of conference room projection equipment by the comprehensive office designated persons responsible for, other personnel without permission and training is strictly prohibited to use this equipment. Every time you turn off the projector, you must wait until the projector's lights are completely off before turning off the power.

4. Computer software and application software are purchased by the comprehensive office. When the software is in use, it should enter or exit according to the required steps to avoid damaging the software. It is forbidden to install other software on the company computer to avoid the spread of viruses.

5. Each office should back up daily documents and data. Before the 20th of each month, the comprehensive office is responsible for backing up the important documents and materials of each office by using mobile storage devices. The daily anti-virus work is the responsibility of each office, and it is required to kill virus at least once a week and upgrade once. The anti-virus software is provided by the general office.

6, the cleaning and maintenance of the computer to implement the principle of who uses who is responsible for cleaning. Clean the exterior twice a week, and don't use a wet rag. The interior must be cleaned once every quarter, and the dust must be blown off with a brush or special tool. The first clean-up is guided by the general department, and the subsequent clean-up is the responsibility of each department, and the general department conducts spot checks.

7, all kinds of office equipment is strictly prohibited to borrow, external use. It is strictly forbidden to play games on the computer during working hours, handle files unrelated to work, watch VCD discs with microcomputers, engage in unhealthy or non-compliant activities, and disseminate obscene and harmful information on the Internet.

Chapter VI Certification and Reprinting System

First, the office copy and fax management department is a comprehensive office.

2. The scope of copying and faxing is administrative documents, contracts and all kinds of related materials, and private materials are not accepted.

Three, all offices and departments in copying, must fill in the "printing and copying registration form" (Table 7), the specifications and quantity of copy paper registration.

Four, the offices in the fax documents or materials, to fill in the "fax receiving and dispatching registration form".

Five, the general office on the 25th of each month according to the actual number of paper, according to the cost summary report to the finance department.

Chapter VII Printed matter management system

I. Responsibility and scope

High-tech property printed matter refers to all kinds of blank record forms, self-made internal bills, envelopes, manuscript papers and other printed matter specially printed for work needs. The management department of high-tech property printed matter is the general office.

Second, the printing, collection and preservation of printed matter.

1. All printed materials of various offices and departments of Hi-tech Property shall be printed by the general office in contact with the designated manufacturer.

2. If all departments and offices need to collect materials, the comprehensive office will assist the users of the record form to make a monthly plan according to the inventory and actual needs, and submit it together with the office supplies plan before 15. After printing, the general office will inform them to distribute. The comprehensive office is responsible for summarizing the monthly use of printed materials by various departments.

3. The warehouse where printed materials are stored shall be kept dry and clean, and printed materials shall be placed neatly, and irrelevant personnel shall not enter the warehouse at will.

Chapter VIII Vehicle Management System

In order to strengthen vehicle management and coordinate the use of vehicles by various departments, the following provisions are made for the use, maintenance and repair of vehicles:

1. The comprehensive director is responsible for the management and traffic safety education of the company's office vehicles and drivers. All vehicles and drivers of the unit are scheduled by the comprehensive director.

Two, the car should be fixed, fixed, regular maintenance, regular maintenance, so that the vehicle is always in good working condition, the unit should be on call because of the public car, to ensure that the car is used on time, and shall not delay the work.

Third, the company car is generally used for leaders to go out to work, get confidential documents, get money from finance, escort work-related injuries and emergency patients, contact business between offices and departments, matters organized by units, and pick-up and drop-off of individual weak leaders of units. It is generally necessary to reserve a car in advance (usually half a day in advance). When the car is urgently needed under special circumstances, it can only be used with the approval of the leader.

Four, the driver's car unified by the comprehensive director for approval. Anyone who uses the car without permission will be held accountable, and all personal accidents caused by the car will be the responsibility of the responsible person, and the unit will not be responsible.

5. Drivers should establish driving records and vehicle maintenance records, including: vehicle mileage, technical conditions, maintenance dates, major, medium and minor repair dates, vehicle damage degree and reasons, parts replacement, maintenance costs, etc.

Six, in order to reduce maintenance costs, the unit vehicle maintenance, vehicle repair need to issue a repair list, in duplicate, to prove the repair content, the unit and the repair shop with the repair list settlement, when going out in urgent need of repair, you can contact the repair shop first, after returning to the company, fill in the repair list in time.