Model essay on material management system of property company

The material management system of property management company can improve the basic management level of the company and further standardize the circulation, storage and control procedures of materials and finished products. The following is the material management method of the property management company. Please refer to.

Model Regulations on Material Management of Property Companies 1

1, use

Standardize the procurement, warehousing, storage and requisition management of materials and materials of property management companies to prevent losses and effectively control production costs.

2. Scope of adaptation

Ministries and community management offices under the property management company.

3, material procurement process and management

Procurement procedure: When the subordinate departments and community management offices of the property management company need materials, the agent shall fill in the Tripartite Purchase Order for Articles, indicating the quantity, specifications, special requirements and uses, and submit it after approval by the department head. One copy shall be kept by the purchasing department, and the other two copies shall be submitted to the Equipment Department. After receiving the purchase order, ministry of materials and equipment forwarded it to the Finance Department, which reviewed, inquired and priced it, and the leader in charge of finance approved and issued a copy to the Finance Department. Small items urgently needed under special circumstances can be directly explained to the buyer, who will ask the leaders in charge to buy them, and then go through the relevant warehousing procedures afterwards. The purchasing department should reasonably calculate the material demand before purchasing goods, prevent overbought, and check whether the required goods are stored in the material warehouse to avoid backlog.

4. Procurement reimbursement process: after the buyer purchases the goods according to the approved purchase requisition, the warehouse keeper will check and accept the goods in the warehouse according to the classification, and notify the original purchasing department that the goods have been put in the warehouse. The buyer will submit the second copy of the material acceptance form signed by the warehouse inspector, that is, the purchase reimbursement voucher together with the invoice to the Group Finance Department for reimbursement. Orders for large or large projects shall be handled according to the examination and approval procedures for signing economic contracts.

5, material management

Fixed assets management: register all fixed assets, which are under the jurisdiction of the property management company and supervised by the group finance department according to the classification of assets; Departmental requisition needs to go through the requisition procedure and implement it? Who takes it, who keeps it, who is in charge? Principle; When the fixed assets are transferred between departments, the comprehensive service department shall undertake the transfer procedures and clarify the custody responsibility; In order to make the accounts of fixed assets conform to the facts, the fixed assets are counted once a year, with the time of 10 month, led by the comprehensive service department and presided over by the leaders of the property company; Damages without repair value and use value shall be treated according to the provisions on material scrapping and verification; The depreciation period of fixed assets is determined by the Group.

Other goods management: the goods warehouse of the property management company is responsible for the management of goods and office supplies, and performs the procedures for goods entering and leaving the warehouse.

6. Picking procedure: the department shall fill in the tripartite picking list according to the needs of the work, indicate the purpose and project name, which shall be approved by the department head and signed by the leader, and one copy shall be kept by the picking department; A warehouse accounting voucher; A joint report to the finance department for accounting; Articles managed by the goods warehouse, which belong to low-value consumables, can be directly signed, catalogued and collected; When people with special types of work (such as plumbers and maintenance workers) receive all kinds of tools, in addition to filling in the requisition list according to the collection procedure, the warehouse keeper should also fill in the tool collection register he carries, reflecting and recording all kinds of tools he receives and keeps. When you leave your job or change jobs, you need to hand in all the tools you use and keep (if you lose them, you should pay compensation) according to the records in the tool collection register before you can go through the resignation procedures.

7, material scrap verification regulations

Items and equipment that are deteriorated, expired, surplus and damaged beyond repair shall be disposed according to the following procedures: the department or warehouse shall fill in the Declaration Form for Material Scrapping and Verification, and report it to the Finance Department after being reviewed by the department head; After receiving the application form, the finance department will send someone to conduct on-site appraisal, put forward handling opinions and report to the general manager for approval; After approval, the financial department will conduct on-site inspection, pricing, weighing, inventory acquisition and waste disposal of waste acquisition units and individuals.

Submit all income to the finance department; If there is no recycling value, it will be treated as garbage after approval.

8, material warehouse management system

The materials in the warehouse must be classified and stacked, and the varieties are discharged in an orderly manner, which is convenient for receiving and dispatching inventory.

Moisture-proof articles should be placed in high places, and the stacked ground should be provided with moisture-proof mats and covering measures. Measures should be taken to prevent dust, mildew and deformation, improve the environmental sanitation of the warehouse regularly, and keep the goods neatly stacked and the reservoir area clean.

Flammable and explosive articles shall comply with the regulations on public security fire control, with independent warehouses, key management and sufficient fire-fighting equipment.

Be vigilant, close the doors and windows, do a good job of anti-theft and ensure the safety of warehouse materials. The warehouse is located in an important place to prevent idle people or strangers from chatting and staying in the warehouse.

Model essay on material management regulations of property management company II

I. Purpose

Standardize the procurement process of property management companies, clarify the procurement responsibilities, control the procurement process, and ensure that the purchased materials and services meet the requirements of the company to ensure the company's interests.

Second, the scope of application

Procurement activities of all materials required for property management (such as project startup materials, project maintenance, maintenance, cleaning, fire protection, security, greening, materials required by relevant departments, etc.). ).

Three. accountability

1. All property management offices: the property manager is responsible for formulating the application for purchasing plan and assisting in material inventory and inventory keeping;

2. Management Department: responsible for reviewing procurement plans, including planned and unplanned material procurement applications.

Four. Classification of purchased materials

Class A: office, labor insurance supplies and daily consumables (such as maintenance materials, pesticides, etc.). ) of the subordinate departments of various attributes, unit price.

Class B: office equipment, office furniture and other fixed assets, unit price? 1000 yuan or? 5,000 yuan

Special category: large fixed assets, unit price > 5,000 yuan.

Verb (abbreviation for verb) purchasing, warehousing and reimbursement process

1. Apply for purchase

According to the expected consumption of materials and the inventory at the end of next month, the person in charge of each property management office usually uses the purchase application form before the 25th of each month.

I. Purpose

Standardize the procurement process of property management companies, clarify the procurement responsibilities, control the procurement process, and ensure that the purchased materials and services meet the requirements of the company to ensure the company's interests.

Second, the scope of application

Procurement activities of all materials required for property management (such as project startup materials, project maintenance, maintenance, cleaning, fire protection, security, greening, materials required by relevant departments, etc.). ).

Three. accountability

1. All property management offices: the property manager is responsible for formulating the application for purchasing plan and assisting in material inventory and inventory keeping;

2. Management Department: responsible for reviewing procurement plans, including planned and unplanned material procurement applications.

Four. Classification of purchased materials

Class A: office, labor insurance supplies and daily consumables (such as maintenance materials, pesticides, etc.). ) of the subordinate departments of various attributes, unit price.

Class B: office equipment, office furniture and other fixed assets, unit price? 1000 yuan or? 5,000 yuan

Special category: large fixed assets, unit price > 5,000 yuan.

Verb (abbreviation for verb) purchasing, warehousing and reimbursement process

1. Apply for purchase

The person in charge of each property management office shall purchase from qualified suppliers according to the expected consumption of materials and the inventory at the end of next month. Generally, it is purchased before the 25th of each month with the purchase application form. Strictly control expenditure within the planned scope.

Valuable materials with quality assurance requirements for purchased materials shall sign contracts and agreements and be reviewed.

If it is necessary to increase the planned expenditure or exceed the planned expenditure due to special circumstances, the Property Management Office shall apply for an additional budget and explain the reasons in detail.

When the purchaser needs to borrow money before paying the expenses and purchasing materials, the agent will fill in the loan slip, and after the approval of the street director, the finance department will handle the loan according to the relevant contracts and agreements.

5. Material storage

The purchased materials are checked and accepted by the property manager and material manager who put forward the purchase plan. After passing the inspection, go through the warehousing formalities, fill in the material requisition form and keep records.

After materials are purchased and put into storage, when materials are collected, fill in the material requisition form, register and establish the material account.

reimburse

After the qualified materials are received and put into storage, the buyer shall submit an application for reimbursement to the company's finance department in the form of expense reimbursement form before the 28th of each month, and attach the approved material purchase list, receipt form and corresponding invoice.

Model essay 3 on material management regulations of property companies

1.

Controlling the management of all kinds of materials in property procurement plays a vital role in completing the daily work of enterprises and the quality of purchased materials;

2. Scope

Applicable to the control of the company's fixed assets and non-fixed assets procurement management, and the company implements centralized and unified procurement;

3. Material classification

Class A: non-fixed assets such as office supplies (including computer consumables), labor insurance supplies, and low-value consumables (the unit price is lower than that of 500 yuan) used daily by various units.

Class B: fixed assets such as office equipment (including computers, printers, projectors, etc.). ) and office furniture; Non-fixed assets with unit price higher than that of 500 yuan;

Class c: emergency supplies.

4. Procurement management

4. 1 principle of batch before purchase

Company procurement must fill in the Purchase Order of Property Items (attached, hereinafter referred to as the Purchase Order), and the applicant and the applicant shall fill in the Purchase Order, indicate the categories of purchased items and explain the reasons for purchasing, and submit it to the procurement personnel for handling after being approved by the general manager of the property and the general manager of the company; Class A materials: under the premise of reasonable inventory control, they shall be approved by the general manager of the property and the general manager of the company before 25th of each month and handed over to the purchasing personnel for disposal;

Class B materials: after reasonable deployment and negotiation by the company, the service life is advanced by 10 days, and they are handed over to the purchasing personnel after being approved by the general manager of the property and the general manager of the company;

Class C materials: ask the relevant leaders by telephone, and after the leaders agree, hand them over to the purchasing personnel for handling. Within 2 working days after the event, the applicant shall go through the follow-up examination and approval;

4.2 Inquiry and Bargaining Principles

For the purchase inquiry of fixed assets and non-fixed assets, there must be more than three suppliers' quotations. On the basis of weighing factors such as quality, price, delivery date, after-sales service and qualification, make a comprehensive evaluation and determine the final price with suppliers (temporary and emergency procurement is not applicable);

4.3 Sample storage principle

For materials with a certain service life (relatively low value, samples can be provided), samples should be sealed to ensure that the purchased goods are consistent with the samples;

4.4 Principle of separation of duties

Purchasing personnel shall not participate in the inspection and acceptance of purchased materials, and the quantity and quality of purchased materials shall be inspected by material management personnel. If the material management personnel find that there are problems with the received materials, they will immediately raise objections and communicate with the purchasing personnel in time, and the purchasing personnel will communicate with the suppliers to solve them; In case of problems in the use of purchased materials, the user shall notify the material management personnel, who will temporarily seal the materials involved, and the purchaser will communicate with the supplier to solve them;

4.5 Consistency principle

The purchased materials must meet the requirements listed in the purchase order. If the market conditions can't meet the requirements of the user department or the cost is too high, the purchaser should report and feedback the information to the superior leader in time, and make the final procurement plan after coordination;

4.6 principles of contract review

In the procurement of bulk materials, in addition to the above four principles, the joint examination of contracts should also be done well. After investigation and summary by the user, purchaser, general manager of real estate and general manager of real estate, the contract signing procedure can only be implemented after the approval of the leaders.

5. Supplier management

5. 1 supplier selection

5. 1. 1 The supplier must have complete licenses and relevant qualifications; For special project procurement, the supplier shall also have relevant certificates stipulated by national laws;

5. 1.2 suppliers must be inquired and comprehensively evaluated. If the supplier is an intermediary, its reputation, technical service ability, qualification and performance should be investigated. The supplier's quotation cannot be used as the only reference factor;

5. 1.3 In order to ensure smooth supply channels and prevent unexpected situations, there should be more than two suppliers as backup suppliers;

5.2 Register, classify and file the contract suppliers, and assist the Finance Department to check with suppliers regularly;

5.3 Visit the suppliers outside the contract regularly, and choose the best supplier to replace or eliminate the existing suppliers;

6. Contract signing management

6. 1 The signing and performance of the contract between the chairman (legal person) and the client must be handled in accordance with the relevant provisions of the State Contract Law.

6.2 The intention contract can only be signed after the joint review of the contract. All contracts are used Special seal for contract? ; After the contract is signed, it will be classified, sorted, filed and distributed to relevant departments;

6.3 When signing a purchase contract, you must compare the quality and price and choose the best one.

7. Loan and expense reimbursement management

7. 1 Reasonable loan: targeted purchase, with the loan amount kept at the estimated total purchase amount? About 5%;

7.2 Reimbursement by Ticket: After purchasing is finished, the purchasing agent submits the sales slip, receipt and invoice to the Finance Department for reimbursement;

7.3 Handling of suspense accounts: Suppliers who need to sign contracts and have suspense accounts shall strictly follow the contract provisions;

7.4 Strictly abide by the financial management system promulgated by the company;

8. Clean management of procurement personnel

8. 1 Actively safeguard the interests of enterprises, improve procurement quality and reduce procurement costs;

8.2 Strengthen study, raise awareness and enhance the concept of rule of law;

8.3 Be honest and self-disciplined, and it is forbidden to accept various kickbacks and gifts from suppliers;

8.4 Strictly follow the procurement system and procedures, consciously accept the supervision of all departments, and have the obligation to remind all departments to submit procurement plans according to procedures;

8.5 Work hard and don't cause losses to the company because of your own mistakes.

8.6 Study hard on business, and widely grasp new things and market information related to our business.

9. This system shall be implemented after being approved by the general manager, and the same shall apply when it is modified or abolished.

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