How to compile bidding documents

The process of compiling bidding documents usually includes the following steps:

1. Bidding planning: This is the first step in compiling the bidding documents, which requires detailed planning of the bidding project, including implementing the bidding conditions, investigating potential bidders, studying the bidding experience of similar projects, analyzing the bidding package division and procurement requirements, drawing up the bid evaluation method, drawing up the bidding progress plan and forming the planning report.

2. Collect relevant information: It is necessary to collect information and materials related to the project subject to tender, including model tender documents, laws and regulations, market conditions and technical standards.

3. Preparation of bidding documents: Prepare bidding documents according to the bidding plan and collected information. Tender documents generally consist of tender announcement or invitation letter, instructions to bidders, bid evaluation method, contract terms and format, technical requirements, supply requirements or owner's requirements, bid document format, etc.

4. Review the tender documents: After the first draft of the tender documents is completed, it needs to be reviewed. Auditors are usually internal professionals or external experts to ensure the integrity, accuracy and rationality of bidding documents.

5. Release the tender documents: After approval, the tender documents can be released. The publishing method can be online publishing, email notification, telephone notification, etc. , and must ensure that all potential bidders can receive the tender documents.

6. Clarification and modification: After the tender documents are published, you may receive questions or feedback from potential bidders, so you need to clarify and modify them. At the same time, it is also necessary to supplement or modify the bidding documents according to the actual situation.

7. Bid opening and bid evaluation: The bid opening and bid evaluation shall be conducted in accordance with the provisions of the tender documents, and the whole process shall be fair, just and open.

8. Signing a contract: After the bid evaluation, determine the winning bidder and sign a contract with it.

In the process of compiling the tender documents, the following points should be noted:

1. Compliance with laws and regulations: The bidding documents must comply with the provisions of national laws and regulations, and there shall be no illegal contents.

2. Clarify bidding requirements: The bidding documents need to clarify the scope, technical requirements, supply requirements and bid evaluation methods of the bidding project, so that potential bidders can accurately understand and respond.

3. Reasonable qualification conditions: When setting qualification conditions, we need to consider the actual situation and rationality, and we must not set too high qualification requirements to avoid excluding potential bidders.

4. Fairness and justice: The contents of the tender documents shall be fair and just, and there shall be no discriminatory clauses or unreasonable requirements.

5. Accurate written expression: The written expression of bidding documents should be accurate to avoid ambiguity or misunderstanding.

6. Format specification: The format of bidding documents should be standardized, including font, font size, typesetting, etc. , so as to facilitate reading and understanding.

7. Timely release and clarification: After the tender documents are released, a clarification notice or a modification notice shall be issued in time to ensure that potential bidders can obtain accurate information in time.