Why build a paperless intelligent conference room?

Traditional meeting forms can no longer meet the needs of contemporary meetings, and problems such as large number of people, complicated meeting materials and low decision-making efficiency have become common problems of traditional meetings. If the novelty of paperless meeting in the past can only be demonstrated by people who can't use it, then paperless meeting system has become a "panacea" for meetings.

Paperless conference room is a brand-new conference mode popular in the industry in recent years. There are many excellent paperless conference system companies, which integrate various intelligent communication technologies, audio technologies, video technologies and software technologies into all aspects of the conference, including before, during and after the conference. The electronic exchange of documents will provide users with an extremely convenient and efficient conference platform and bring a brand-new conference experience. Paperless conference system is far more than just realizing paperless conference. It also needs to meet the function of free interaction and interconnection of various signals in traditional multi-functional conference rooms.

First, the advantages of paperless conference system:

The shortcomings of traditional meetings are a headache for both conference workers and participants.

1. Meeting preparation is time-consuming and laborious and not environmentally friendly. Paper used in each meeting causes a lot of waste of resources and environmental pollution.

Massey Technology, a paperless intelligent conference terminal in Lai 'an, Guangzhou, focuses on providing many technical services such as conference decision-making, application development, testing and quality assurance, cloud and big data, mobile application, system reconfiguration, architecture consultation, research and development, etc. It can completely realize paperless meetings and save the environment.

2, poor flexibility, temporary meetings or emergency meetings, or personnel changes, often inadequate preparation, hurry-scurry, and even handwritten famous brands.

Guangzhou Laian intelligent paperless conference system is flexible and practical. No matter the emergency or the temporary meeting, it can be carried out in time and quickly. The electronic smart table card of the seat can be modified on site, and the information can be uploaded and shared with one click without printing. Meeting minutes can be generated with one click, and voting can be set temporarily, which is very fast.

3. Various display tools used for meetings are bulky, such as notebooks, projectors, whiteboards, paper, pens, laser pens ... Every time a meeting is held, it is necessary to organize large pieces and short lines for half a day.

Guangzhou Lai 'an intelligent paperless conference system is based on the research and development of conference room assistant decision-making system, intelligent expert system and media conference equipment, combining software and hardware, cleaning the conference room with science and technology, and bidding farewell to the messy traditional conference table.

? 4. The confidentiality of the meeting is poor, and it is difficult to destroy the traditional confidential materials in time after printing, and it is also difficult to ensure the confidentiality of the meeting.

The paperless meeting system can set a confidential meeting mode, the materials in the confidential meeting cannot be copied, and the fingerprint of the participants can be signed in to ensure the confidentiality of the meeting.

5. The traditional meeting materials can't be enjoyed well, that is, the projectors and notebooks in the traditional meeting room can't meet the increasingly diverse meeting materials, and the materials can't be enjoyed well, which can't guarantee the participants to receive information accurately.

Modern paperless conference can control a variety of media, such as straws, large screens, terminal multimedia screens and so on. Through the background server and matrix, the conference materials can be enjoyed by every participant in time and quickly, and the participants can also retrieve and browse the materials themselves.

? 6. The decision-making efficiency of the meeting is very low. Meetings are always discussed ... but it is always difficult to draw conclusions. Raise your hand when voting, count, record, and even take notes on the hours of anonymous voting. These are not what a serious meeting should have.

The voting function of paperless intelligent meeting can set the voting options in advance, temporarily increase the voting, register anonymously, and have high decision-making efficiency, and can also analyze the ticket types on the spot.

? Second, the paperless intelligent conference lifting screen integrated machine

Adhering to the vision of "making meetings simpler and smarter, making decisions faster and more professional", Guangzhou Laian has accumulated profound business knowledge, advanced technical service level and mature project management ability through continuous summarization in practice, and put forward solutions for traditional meetings with its strength.

Meeting is one of the most effective ways for group communication and decision-making. When the modern conference is restricted, we need to start from the origin, improve the conference with science and technology, and expand and sublimate its function with innovation.

Third, the concept of paperless meeting:

Paperless conference system is a part of paperless conference interactive system, which uses modern communication technology, audio technology, video technology and software technology to realize paperless conference through electronic exchange of files. It is characterized by networked file transmission, electronic file display, intelligent file editing and controllable file input and output. A basic feature of paperless conference system is that the conference room is equipped with a large screen for displaying public videos and a seat display controlled and used by each seat separately. When the seat display or asynchronous display is selected, the intelligent terminal is operated by the participants themselves. At this time, the intelligent terminal is like an independent standard computer, and each participant can independently switch between synchronous display and asynchronous display of public video.

The equipment covered by paperless conference system includes audio system, video system, cloud conference system, paperless conference interactive software, software system providing conference service and conference auxiliary tools, screen lifting or overturning system for each seat, projection system or splicing screen for public display, and network switch, central control system, DVD player and video matrix are also frequently needed equipment in conference rooms.

Fourthly, how to realize and build a paperless conference system.

How to realize and build a paperless conference system, various system integrators and software development companies have made many attempts. Paperless conference system should be an intelligent conference system at first. Intelligence here is not only to realize the intelligent control of the equipment used in the meeting room, but also to provide intelligent tools and services for the meeting process. More importantly, it is necessary to realize the intellectualization of meeting process, use and even information retrieval and meeting decision-making. At the same time, the conference system must also adapt to and be compatible with the rapid development of information technology, the overwhelming software products, and the intelligent decisions made by the explosive growth of background data and information resources due to the emergence of the Internet, cloud computing and big data.

Focus on LCD touch display terminals (LCD touch display screen, conference tablet, etc.). ), which integrates the functions of high-definition video and unified communication, intelligent multi-screen interactive sharing, intelligent conference room control, audio and video acquisition and sound reinforcement system. To form a "people-oriented" intelligent conference experience. It integrates conference functions (video sign-in, call service, bidding voting, SMS sending and receiving, asynchronous document viewing, synchronous display and handwritten annotation of conference materials, video on demand or live broadcast, internet browsing, conference speech, etc.). ) on the intelligent display terminal to the greatest extent, and provide users with the most natural human-computer interaction interface in the form of simulated UI (supporting multi-point and two-finger scaling of capacitive screen, reading comments by swiping the screen, sending and saving, etc.). ), but also realized the mobile phone, mobile phone and so on.

Verb (abbreviation of verb) The characteristics of paperless meeting;

1, ultra-thin curved double-sided LCD screen design, the shell thickness is only 8mm, the overall screen size: 390mm* wide * 240 mm high.

2. The internal LCD screen is a multi-touch capacitive screen, and the viewing operation is simple and convenient. The system can support wireless keyboard, mouse or handwriting board.

3. Show professional and fashionable UI design, simplify user operation steps to the greatest extent, and enhance users' brand-new meeting experience.

4. Fully support a variety of common meeting functions, such as meeting voting, multimedia playing, office manuscript, surfing the Internet, SMS notification, etc.

5. Integrate advanced paperless conference functions such as synchronous manuscript presentation, electronic whiteboard, handwritten annotation, hosting function, central control function and projector.

6. Support background configuration * * * Enjoy the document * * * Enjoy the video for the terminal to check and play.

7. During the presentation, you can synchronize the presentation to each terminal screen or enjoy it on a projector or TV.

8. Each terminal can choose to watch the demonstration synchronously, or quit the synchronous demonstration and watch the demonstration asynchronously.

9. Support short message communication between participants and real-time push of background broadcast messages.

10, VOD supports multiple audio and video formats and allows switching between mobile storage devices and servers.

1 1, Gigabit backbone network can meet the concurrent demand of multi-point streaming media and fully support full HD 1080p streaming media video playback.

12, supports the archiving of meeting contents, and can be set to empty or keep files after the meeting.

13, supports centralized control in the background, and uniformly and forcibly switches functions such as sign-in, call, voting, video, manuscript interface and name display.

14. Support the system to realize remote control, remote diagnosis and automatic update and upgrade.

15. The system covers all the processes before, during and after the meeting, provides high-quality meeting services, and helps to realize paperless meetings.

16, supports central control to realize remote control of LCD lifting, supports manual control of front and rear elevation adjustment, with a maximum angle of 30 degrees, and has power protection function.

Six, paperless meeting function

(1) Preparation before the meeting (the meeting administrator needs a user name and password to log in to the background management interface).

1, edit meeting files and set basic meeting information.

2. Set the meeting theme, moderator, meeting secretary, meeting service, meeting time and meeting place.

3, set the meeting permissions, meeting room layout, etc.

4. Participants Edit the list of participants (for displaying on the double-sided screen)

5. Add, modify and delete participants.

6. Support importing and exporting attendees.

7. Set the operation authority of each participant (check-in, voting, speaking, presiding and central control authority).

8, edit the participants unit, title, seat number information.

9. Document distribution and uploading of meeting documents

10. Edit file classification (upload PDF\PPT\Word document)

1 1. Edit the meeting file list (the list corresponds to each meeting file format).

12, set each file for everyone attending the meeting.

13, Meeting Settings and Managing Meeting Voting

14. Edit the voting title, options, description and type of the meeting.

15. Set permissions for each vote.

16, which controls the start and end time of voting.

17. Support the import and export of voting information.

18, the home page settings set the boot welcome interface.

19, custom background picture

20, set the meeting theme, seat, name, location and other information display mode (font size and font color and layout).

2 1, which will take effect in real time after saving the settings.

22. Name screen settings edit the display content of external screen (only applicable to double-sided screen products)

23, set the display content (meeting name or unit, name, title, job) font color.

24, set the overall layout of the display content.

25, set the background picture

26, video management configuration live video, on demand.

27, upload video files

28. Configure streaming media sources

(2) Functions during the meeting

1, sign in for the meeting participants (no sign-in can be set in the background).

2, one-click quick sign-in, the background automatically records the sign-in status.

3. After logging in, participants can watch the basic conference overview.

4. The statistical results of check-in status can be directly exported as excel files.

5. Participants display basic information of participants.

6. Show the participants' seats in the form of ranking chart.

7. Show the attendance number, name, company, position and check-in time of the participants in the form of a list.

8. Support the import and export of attendee list information (Excel format).

9. Meeting File Displays and opens the meeting file distributed by the administrator.

10, supporting file classification (word\Excel\PPT\PDF, etc. ).

1 1, which supports access control.

12, supporting various office file formats.

13. Synchronize on-site support to open documents and synchronize * * * to enjoy presentation documents.

14. Support for opening and viewing documents.

15. Support online document modification.

16. Support document annotation and save.

17. Support * * * to enjoy presentation documents to other terminals.

18, support * * * to enjoy the presentation document to the projector.

19, meeting minutes, taking notes during the meeting.

20. Support format editing (Word format)

2 1, export to USB flash drive is supported.

22. Support uploading to the server

23, support handwriting, wireless keyboard, handwriting board and other forms of writing.

24. The electronic whiteboard can be used for handwritten demonstration on the simulated whiteboard, which makes the meeting vivid.

25. Support tools such as pencils, lines, rectangles, circles, ellipses, words and pictures.

26, support to change the brush thickness, brush color, text font size, etc.

27. Support many people to enjoy painting and calligraphy on the same whiteboard at the same time.

28, so the image is saved as a vector diagram, and all strokes support single-step undo.

29, support whiteboard archiving, loading, support whiteboard content synchronization to the projector.

30. Communication prompts support real-time communication between participants.

3 1. supports single and multiple recipients.

32. Support real-time display of sent and received information.

33. Support message reply and announcement.

34. Support the recording and archiving of all information.

35, Internet browsing Ethernet

36. Support entering HTTP address to browse the web.

37. Support logging in to the office system

38, support login email

39. Personal data can be imported into local private files.

40. Mobile devices such as USB flash drives are imported into local terminals.

4 1, no * * * enjoyment, good security.

42. Automatically deleted after the meeting

43. Conference Voting provides voting function at the conference site.

44. Support voting list and voting description.

45. Voting forms can be customized (multiple choices, multiple choices, multiple choices).

46. Support multiple voting methods (registration/anonymity/abstention).

47. Automatic statistics and graphic display of voting results.

48. Support voting authority control and voting result viewing authority control.

49. Video services play video files and live feeds.

50. Support playing video files on the server.

5 1. supports playing streaming video sources (such as local camera video, remote video, DVD, etc.). ).

52. In PC mode, the paperless terminal is used as an ordinary PC computer.

53. The function of presiding over the meeting is exclusive to the President.

54. Support the function of controlling representative seats.

55. Support to lock the representative's desktop.

56. Control the recording screen

57. Control the right to speak

58. Control the right of communication prompt.

59, central control function operation access control equipment.

60. Directly control MeeTap series central control.

6 1, support elevator control, lighting control, air conditioning control, curtain control, etc.

62. Archiving of the meeting The documents of the meeting process are packaged and archived, and saved and archived after the meeting.

63, optional need to save the content

64, can be saved as a folder directory.

65, can be saved as a compressed package.

66. Conference mobile terminal

67. You can remotely control meetings on the same screen through mobile devices such as mobile phones and operate laser pens such as PPT.

68. Before and after the meeting, you can check the meeting information and related documents through your mobile phone.

Sixth, additional functions

1, external computer demonstration support

2. Support external PC computers

3. External PC can enjoy the desktop to every paperless terminal.

4. External PC can enjoy the fun from desktop to projector.

5. Just connect the external computer to the LAN of the paperless system and run the supported portable applications.

Seven, system configuration:

(A), conference tablet+paperless conference interactive software

1, conference tablet, usually 10 inch Android tablet /iPad.

2. With capacitive touch function, it supports keyboard and mouse selection, touch sign-in, call, graphic display, date and time display, voting, video dynamic playing, meeting information and SMS viewing and other functions.

3. Synchronous presentation of manuscripts, asynchronous viewing, editing and saving manuscripts, electronic whiteboard, handwritten annotation, Windows computer terminal, and external large-screen video image access.

4. Support server file distribution

(2) The paperless digital conference system controls the host computer.

1, quad-core Intel Xeon processor, dual-channel 8GB memory, 1T hard disk, supporting gigabit network port to connect extended hosts.

2. Run the conference software, maintain the conference database and control the whole paperless conference system.

3. Support the connection and communication between local area network and external network, and support the super conference management function;

4. Support database maintenance and terminal monitoring, with strong security and confidentiality.

5, including VGA output port and various common audio and video conference interfaces.

(3), paperless all-digital conference expansion host

1, with 24 paperless touch interactive lifting terminals, and more terminals can be supported by hand-in-hand cascade between hosts.

2. The paperless touch interactive lifting terminal and the wired expansion controller realize point-to-point wired connection.

3. Monitor and display the internal PoE power supply voltage in real time; Support terminal unit Poe power supply,

4. Support 100M bandwidth Ethernet and meter card communication, and one device can support up to 24 sets.

(4) Professional paperless conference platform management software

1, support background operation, unattended.

2. Provide background support and database support for the conference function of the terminal, and output VGA interface.

3. Support the background operation, editing and management of all functions of the paperless system before, during and after the meeting.

(5), external computer synchronous demonstration software (optional)

1, which supports the screen of an external demonstration computer to enter the paperless system; Portable application, no need to install, just copy it into exe and run it.

(6) Call service software (optional)

1. supports the display, viewing and processing of terminal call requests. Support voice prompt and highlighting.

(seven), paperless digital conference host (optional)

1, open meeting, first in first out limited speech;

2. Unique mode of rushing to answer, chairman-only mode, and limited speech.

3. According to the actual needs, the prominent part of the microphone can be improved to make the pickup easy and the sound quality clear and loud.

4. The number of microphones that can speak at the same time is 1-9 (inclusive).

5. Built-in video interface, which can be connected to the image positioning and tracking central processor to realize the voice positioning and tracking function; External recording or audio equipment

(8) Paperless streaming media server (optional)

1, which supports super video shooting function; According to the project situation, you can choose 4 AV inputs, 2 VGA inputs or 1 HDMI inputs.

2. Mainly support live video.

(9) Connecting cables (optional)

1. Support local power supply of client terminals. The terminal and the extended host are connected point-to-point by standard super-category 5 network cable, and the length of the network cable is generally not more than 30 meters.

2. The control host can also output one RS232 to control the unified lifting of all elevators;