Responsibilities of office secretarial staff

Model essay on post responsibilities of office secretaries

I believe many people have heard of secretarial work. Secretarial work is an important means to realize the functions of organs, and it is also a link between the preceding and the following, connecting the inside and outside, and communicating the left and right. It plays the role of staff and assistant to the leaders of the organs. The following is the job responsibilities of the office secretarial staff I arranged for you, hoping to help you!

Responsibilities of Office Secretarial Staff 1

1. Be responsible for organizing all kinds of meetings held by the department, keeping meeting minutes, drafting the company's work plan summary, meeting minutes and briefing, and assisting in urging all units to carry out all work;

2. Organize the documents issued by the general manager, register, keep, forward and file. All kinds of documents, and keep and use the seal;

3. Do a good job in the registration, distribution and mailing of letters from the Ministry, accept letters and visits, do a good job in registration, self-management or delivery in time, and report to the leaders of the Ministry in time when encountering major problems;

4. Do a good job in the management of office documents and archives, such as the sending and receiving, registration, circulation, distribution, year-end cleaning, filing and archiving of relevant documents; Order and distribute all kinds of learning materials;

5, drafting the annual work plan, summary, report, liquidation, approval and other documents;

6. The company's management system, rules and regulations, website design scheme, contract and overall operation of the company;

7. General manager's activities, internal and external reception arrangements, reimbursement form arrangements, etc.

8. Master the general manager's schedule, make appointments and arrange business activities;

9, answer the phone, answer properly, and make phone records;

10, strictly implement the confidentiality system and do all related work well;

1 1. Assist the general manager to collect and analyze the company's main data and integrate information;

12, assist the general manager to handle all kinds of daily affairs and coordinate and communicate with all departments of the company;

13, formulate human resources strategy according to the requirements of the company's development; Design and improve the company's human resource structure;

14. Understand relevant laws and regulations (such as company law, contract law, labor law, WTO law, etc. ), bring feasible solutions to the company, and be the staff and assistant of the leaders;

15, complete other work assigned by the general manager;

Responsibilities of office secretaries Part II

1. Assist the project manager to supervise the smooth implementation of various rules, regulations and processes formulated by the company in the project.

2. Responsible for sorting out the daily, weekly and monthly reports of the project and reporting them to relevant departments and general manager.

3. Weekly and monthly project sales analysis report and monthly work report.

4. Assist the project manager to complete the performance and promotion assessment of the property consultant.

5. Make detailed performance reports of all sales staff on time every month and submit them to the company's finance.

6. Responsible for customer service.

7. Assist the real estate consultant to negotiate logistics: when the customer arrives, take the initiative to reach communication between the real estate consultant and the customer; In the negotiation process of real estate consultants, cooperate with the progress and degree of the negotiation, provide the information needed for the negotiation in time, and help create a sales atmosphere.

8. Actively, seriously and responsibly do a good job in the statistics of sales representatives' performance and achievements, so that sales representatives can rest assured and go all out to do a good job in the sales promotion of the project.

9. According to the working status and team members of the real estate consultant on the previous day, arrange the meeting order of the real estate consultant on that day.

10. Answer the phone, get the customer's demand intention and basic information through concise and lively telephone communication, and invite customers to visit as much as possible.

1 1. Make an appointment with customers: confirm the validity of the customer's telephone number left by the sales representative and invite customers to come to our home; Return to the customer's consultation telephone number and invite to see the house again.

12, responsible for the morning meeting of all sales staff and strict work discipline.

13, summarize the operation of the sales office every day: record the customers' visits that day and classify them according to their information sources; Record the negotiation progress of the property consultant; The working effect and working state of the sales representative.

14. assist the developer to hand over the house to the customer: before the customer moves in, register the key handover and accompany the customer to check and accept the water and electricity, supporting facilities and the main quality of the house. If there is any damage, find the property management for maintenance in time.

15. Cooperate with the project manager to review the house sales contract: every house sales contract should be carefully reviewed to ensure that the contract terms are accurate and can fairly and reasonably reflect the interests of developers, customers and companies.

16. Manage the daily financial and office materials of the sales office: arrange the payment and withdrawal of the customer's house payment and the daily expenses of the sales office every day and record them in time; According to the agreement between the company and the developer, the house payment will be paid to the developer's finance in time; Management and rational use of case handling funds; Manage and distribute all kinds of office supplies, promotional gifts and publicity materials distributed by the company to the project site.

17. Prepare, organize and place the sales folder. Print and copy all kinds of sales materials.

18. When the case is busy and the property consultant is short of manpower, it will take the place of the property consultant to receive the client and then hand it over to the property consultant.

19. Manage and keep the sales office clean and tidy, and create a clean and tidy working environment for all employees.

20. Other responsibilities: Obey and implement other work arrangements of company leaders and project managers; Carefully record the main points of the meeting and the work instructions of the leaders; Seriously record and timely feedback the work suggestions of other employees; Reflect on your work and put forward reasonable suggestions to the company.

Responsibilities of Office Secretarial Staff Part III

1. Implement the management of administrative documents;

2. Implement supervision of various management matters and track the progress of supervision matters;

3. Prepare the meeting schedule, implement the meeting work, and write meeting minutes and meeting minutes;

4 responsible for writing and publicity work, drafting related work reports, analysis, summary, publicity manuscripts and other written materials;

5. Implement seal management, etc.

Responsibilities of Office Secretarial Staff Part IV

1. Assist the office supervisor to handle daily administrative affairs.

2. Be responsible for paperwork, including drafting, printing, sending and receiving, circulating and filing all kinds of documents.

Third, assist in the construction of community culture and do a good job in publicity and public relations.

Fourth, do a good job in meeting minutes and distribute them to all departments in time. Make sure that the meeting room is clean before and after use.

5. Answer the phone and take notes. Responsible for the use and maintenance of office equipment.

Six, responsible for the establishment and management of personnel files, timely filing of relevant information.

Seven, statistical production staff attendance, scheduling table.

Eight, responsible for employee welfare, office supplies, etc.

Nine, complete other work assigned by the leadership.

The responsibilities of office secretaries Part V

1, responsible for assisting the center manager to formulate the office supplies management system and communicating with all departments of the center about the office supplies application;

2. Assist the manager to formulate the office environment management system, and supervise and inspect the office environment sanitation and equipment of each central department on time;

3. Assist the manager to formulate the fixed assets management system, keep the ledger records of the purchase, use, scrapping and liquidation of fixed assets, and make regular inventory of fixed assets;

4. Assist the manager to formulate the management system for meeting room use, and use and manage the daily meeting room of the Group;

5. Be responsible for the lease and management of the staff dormitory of the group;

6. Responsible for the reception of important guests of the group, the organization and preparation of important activities and meetings of the company, the coordination, site layout and other outreach affairs;

7. Be responsible for the organization and preparation of corporate culture construction and employee activities of the Group.