Business trip management system

I know. Travel expenses management method 1 The purpose of this management method is to clarify the standards of travel expenses reimbursement and travel expenses subsidy for employees of the company, standardize the procedures of travel expenses borrowing, examination and approval, and strengthen the cost control. 3 Management responsibilities 3. 1 The travel department or personnel are responsible for the application, borrowing, reimbursement and preliminary examination of travel expenses; 3.2 The Finance Department is responsible for the control and review of travel expenses, the timely return of borrowed funds and the payment of reimbursement. 4. Regulations on the Management of Travel Reimbursement 4. 1 travel area classification 4.1foreign area classification ◆ Developed countries: the United States, Canada, Japan, South Korea, Singapore, Brazil and European countries. ◆ General countries: countries other than developed countries. 4. 1.2 Hong Kong, Macao and Taiwan regions (Hong Kong, Macao and Taiwan provinces) 4. 1.2 Domestic regions are divided into the following two categories: Beijing, Shanghai, Tianjin, Chongqing, provincial capital cities and coastal cities. Secondary area: the area outside the primary area. 4.2 Food subsidy standard 4.2. 1 Local staff resident in Shunde travel, whether on the way or at home. For business trips at home and abroad, food subsidies shall be implemented according to the following standards: a. Foreign developed countries subsidize RMB); Per person per day 120 yuan; The state subsidizes 80 yuan (RMB) per person per day; B, Hongkong and Macao regions subsidize 80 yuan (RMB) every day; C. Per capita daily allowance for domestic business trips: 35 yuan in Class I area; 30 yuan of the second kind. 4.2.2 If the business trip lasts for more than 10 hour (including 10 hour), the food allowance in 20 yuan will be increased for every hour exceeding 10 hour. 4.2.3 Employees' personal meals during business trip shall be subsidized according to the above standards and shall not be reimbursed separately. Business expenses incurred by sales staff in entertaining customers should be filled out separately from business trip expenses, and reimbursed after being approved by the competent minister or director. 4.3 Transportation Standard 4.3. 1 Continuous business trip during the day 10 or employees who travel for more than 8 hours at night can purchase train berth tickets. Anyone who meets the conditions for purchasing berth tickets and does not purchase berth tickets will be reimbursed according to the purchase of hard seat or soft seat cars. 4.32 Leading cadres at or above the deputy ministerial level can travel in economy class and be fully reimbursed. If they take the train, they can buy a soft berth. 4.3.3 Employees below the deputy ministerial level can take economy class with the approval of the director in charge, and be fully reimbursed: 4.3.4 The local bus transportation expenses incurred at the business trip place during the business trip, and those who need to take a taxi for special reasons shall be reimbursed with the approval of the director in charge and the approval of the executive vice president. 4.4 Accommodation standard for business trip 4.4. 1 All kinds of people travel alone 1 person. According to the table below, the accommodation expenses will be reimbursed by accommodation invoice at the place of business trip. Invoices that exceed the standard will be reported according to the standard, and invoices that fail to meet the standard will be reported according to the invoice. Reimbursement standard for posts in China (RMB) Reimbursement standard for overseas developed countries in Hong Kong, Macao and Taiwan: 350,250120 USD 60 HK$ 600 for national cadres above director level; People below ministerial level and supervisor level (workshop director, deputy director) 250 200 200 150 4.2. Only press 6544. 3 people traveling together will be reimbursed according to the standard of 2 people; And so on. People in different positions can be reimbursed according to the standard reimbursement amount of employees in middle and high positions. 4.4.3 If it is necessary to overstock under special circumstances, it is necessary to ask the competent department-level leaders for approval, and indicate the reasons for overstocking in the remarks column (or the back of the invoice) when reimbursing. Only after being approved by the executive vice president or president and marked with "Agree to Reimbursement" can reimbursement be made. 4.5 Reimbursement of other expenses 4.5. 1 Reimbursement of telephone charges on business trips: a) Cadres and business personnel who have telephone charges reimbursed in the company every month cannot reimburse other telephone charges on business trips; B) For the international telephone charges of overseas business travelers, make a list to calculate the amount of expenses during overseas business trips, which shall be signed by the competent leader and submitted for approval separately. C) For other personnel who have no monthly reimbursement, the subsidy is 10 yuan/day. If a business traveler consumes telephone charges due to work exceeding the standard, the business traveler shall issue an invoice for the telephone charges, which can only be reimbursed after being specially approved by the competent leader. 4.5.2 Personal insurance purchased and sold by air during business trip shall be reimbursed together with the air ticket. The finance department verifies that the insured and passenger of the policy must be the same person, otherwise it will not be reimbursed. 4.5.3 To participate in the study and training, the dispatched department shall report to the President's Office of the Company for approval, hold the Training Course Notice when borrowing, and submit the study summary and internal training plan signed by the leaders of the dispatched department and the President's Office when reimbursing; Conference fee, information fee, accommodation fee, transportation fee, etc. Those collected by meetings or training courses shall be reimbursed according to the facts. 4.6 Business Travel Loan Reimbursement Process 4.6. 1 If employees need to borrow travel expenses in advance on business trips, they should fill in the loan application form and go through the loan formalities in the finance department after being signed by the department leader. The financial department should adhere to the principle of "unclear before, not borrowing after" and not borrowing again before the last loan is written off. 4.6.2 Bills reimbursed by business travelers must be related to business trip items, and all bills are valid bills with complete filling and content, otherwise they will not be reimbursed. 4.6.3 After returning from business trip, arrange and paste relevant bills, calculate relevant subsidies, review and report to the leader for approval, and submit to the finance department for reimbursement within 10 days. The overdue finance department has the right to refuse. 4.6.4 Reimbursement procedure: reimbursement procedure for personnel in the finance department: the manager arranges invoices and fills in the reimbursement form (Table 2)→ the competent minister and director review → the finance department review → the president approves the reimbursement procedure for non-financial personnel: the manager arranges invoices and fills in the reimbursement form (Table 2)→ the competent minister and director review → the finance department review → the executive vice president approval 4.6.5. When reimbursing travel expenses, the cashier should deduct the advance payment of the traveling personnel first. 4.7 Other 4.7. 1 Business travelers at home and abroad shall be subsidized for meals according to the requirements of this system, and other expenses other than "transportation fee", "accommodation fee", "telephone fee" and "training and learning fee" shall not be reimbursed. 4.7.2 Other special personnel of the Company shall be reimbursed after being approved by the President when traveling on business or visiting relatives. 5. Assessment requirements 5. 1 The Finance Department shall review whether the invoice reimbursement amount of each department exceeds the standard according to this management method, recover the reimbursement procedures for those who exceed the standard, and give informed criticism a refund for those who frequently exceed the standard; 5.2 If you don't reimburse yourself within 10 days after returning from business trip, you will be deducted from 10-50 yuan. Signed by the Minister of Finance, which will be deducted at the time of reimbursement. 5.3 All personal travel expenses lent in advance must be returned within two months. If it is overdue, the Finance Department will deduct the liquidated damages in strict accordance with the bank's interest for the same period but not less than 10 yuan/time, and deduct the signature of the Finance Minister from his monthly salary. 5.4 The Finance Department is responsible for the accounting of current accounts, informing the cashier of the details of the arrears in time, and supervising the cashier to implement according to Articles 4.6, 5.2 and 5.3. Otherwise, it is found that his monthly salary will be deducted once 10 yuan, and 50 yuan will not be deducted the next month. If the cashier fails to deduct the money according to the regulations, he will deduct the monthly salary 10 yuan every time he finds out, and deduct 50 yuan the next month if he fails to correct it. Please adopt and evaluate. thank you