Does the property need to explain anything to the owner if it wants to use the maintenance fund?

Of course, the money belongs to the owner, and the property is just escrow. If it is best to have an industry Committee, you can use this money. You should make a report to the industry Committee, explain what to fix, and attach photos. If there is no industry committee and things have to be repaired, you can write down the situation, attach relevant photos, and then post them on the bulletin board to publicize the damage of facilities and equipment, maintenance plan and expenses to the owners. Then you can take this publicity photo for future reference, and then you can use public funds to maintain it.