Responsibilities of the company's administrative positions

Responsibilities of the company's administrative posts (5 general rules)

Nowadays, many occasions are inseparable from job responsibilities, and formulating job responsibilities can effectively prevent job disputes caused by job overlap. So what kind of job responsibilities are effective? The following are the responsibilities of the company's administrative positions that I have carefully arranged (5 general remarks), hoping to help everyone.

Administrative responsibilities of the company 1 1, director

1. 1 Job responsibilities:

1. 1. 1 Implement the resolutions and decisions of the higher party organizations.

1. 1.2 is responsible for signing the opinions of the branch on the company receipt.

1. 1.3 is responsible for the management of the company's subordinate departments' requests and reports to superiors.

1. 1.4 Responsible for the arrangement, guidance, inspection and coordination of all the work of this department.

1. 1.5 observe the confidentiality system and do a good job of confidentiality.

1. 1.6 coordinate the working relationship between departments according to the requirements of the company's leaders and complete other tasks temporarily assigned by the leaders.

1. 1.7 Be fully responsible for the company's political work, trade unions and other work.

1.2 permissions:

1.2. 1 has the right to attend all kinds of meetings of the company and read all kinds of documents, statements and materials within the scope of work.

1.2.2 has the right to request the subordinate departments of the company to provide information, statements and materials of various tasks.

1.2.3 has the right to sign opinions on the company receipt according to the business scope.

1.2.4 has the right to supervise and inspect the implementation of the resolutions of the executive meeting and the tasks assigned by the leaders by the subordinate departments of the company according to the requirements of the leaders.

1.2.5 has the right to make comments or suggestions on the internal work of the company.

1.2.6 employees who disobey the leadership and make mistakes in their work have the right to criticize, educate and even punish.

1.3 inspection and evaluation

1.3. 1 The general manager of the company is responsible for the work assessment of the director of the comprehensive department.

1.3.2 the general manager of the company shall inspect the work of the director of the comprehensive department at any time or regularly according to the standards.

2. Secretary

2. 1 Job responsibilities

2. 1. 1 Manage the administrative vehicles, and ensure that the company's leaders go out for official business and other emergency official vehicles.

2. 1.2 Receive superior departments, units and other personnel who come to the company for inspection, guidance or contact, and provide convenience for the accommodation and work of visitors.

2. 1.3 Strengthen external publicity and strive to establish the company image.

2. 1.4 Handle daily administrative affairs, provide good services for the work and life of leaders and employees, and complete other tasks assigned by leaders.

2. 1.5 Be responsible for the formulation of the company's political work plan.

2. 1.6 Be fully responsible for the Communist Youth League work of the company.

2. 1.7 Responsible for organizing workers to carry out socialist labor competition and socialist education.

2.2 authority:

2.2. 1 Have the right to read the relevant documents and materials of the company.

2.2.2 Have the right to investigate the development of the company's work and collect all kinds of information.

2.2.3 Have the right to manage all kinds of administrative vehicles of the dispatching company, and have the right to refuse to arrange for those that do not meet the requirements of vehicle use.

2.2.4 Have the right to determine the standard of accommodation arrangement according to the level and importance of visitors, and have the right to refuse the arrangement for those who do not meet the banquet requirements.

2.2.5 The secretary works under the leadership of the director of the General Department.

2.3 Inspection and evaluation

2.3. 1 The secretary's work is checked and assessed by the director of the comprehensive department.

2.3.2 The director of the General Department shall check the work listed in this standard at any time or regularly.

2.3.3 Conduct assessment according to the current assessment methods of the company's management department.

3, human resources responsibilities

3. 1 Job responsibilities

3. 1. 1 Responsible for the distribution and use of the company's salary content and the accounting and summary of employees' salaries, allowances and bonuses.

3. 1.2 is responsible for keeping all kinds of original vouchers such as employee's salary, bonus payment sheet, employee's leave sheet and attendance sheet.

3. 1.3 Be responsible for the adjustment of labor force within the company and the borrowing of workers, and sign the loan agreement.

3. 1.4 cooperate with the human resources department of the company to handle the transfer procedures of the salary relationship of employee transfer.

3. 1.5 Responsible for the settlement of the company's external loans.

3. 1.6 Be responsible for mastering the implementation of the company's labor discipline, approving workers' various holidays, and doing a good job in registration.

3. 1.7 Complete other tasks assigned by leaders.

3.2 Management authority:

3.2. 1 Have the right to inspect the company's labor and capital work according to the labor wage management standards and post work standards.

3.2.2 Have the right to participate in various labor meetings of the company and make suggestions.

3.2.3 Leadership relationship: under the leadership of the company's human resources department and the company's general manager, be responsible for the organization and coordination of the company's labor force and labor discipline, and the distribution and statistics of wages and bonuses. Supervise, help and guide the labor and capital work of all majors in the company.

3.3 Inspection and evaluation

3.3. 1 The General Department is responsible for the inspection and assessment of labor and capital work.

3.3.2 Accept the leadership, supervision and guidance of the Human Resources Department and the company.

4, defend the main responsibility

4. 1 Job responsibilities

4. 1. 1 Responsible for the public security of the whole construction site and living quarters.

4. 1.2 is responsible for the management of the company's doorman.

4. 1.3 Formulate and organize the implementation of the company's public security work plan, and report the plan and the company's public security information to the company's social affairs department on time.

4. 1.4 actively eliminate unsafe hidden dangers, so as to nip in the bud.

4.2 authority

4.2. 1 has the right to supervise and inspect the implementation of the company's security documents and put forward suggestions for improvement.

4.2.2 Have the right to organize the company's internal audit related to public security, and put forward opinions on rewards and punishments.

4.2.3 Have the right to hold a company security meeting, summarize and put forward the problems existing in the operation in time, and have the right to urge relevant departments and personnel to make rectification on schedule.

4.2.4 Have the right to stop employees from violating laws and disciplines.

4.3 Inspection and evaluation

4.3. 1 Public security work shall be inspected and assessed by the General Department.

4.3.2 Accept the leadership, supervision and guidance of the headquarters and the social affairs department of the company.

5, logistics responsibility

5. 1 Job responsibilities

5. 1. 1 Responsible for real estate management and maintenance, greening management and sanitation and cleaning within the company's jurisdiction.

5. 1.2 is responsible for the management of the company's staff canteen.

5. 1.3 Responsible for service reception arranged by the company.

5. 1.4 Be responsible for the management and maintenance of the company's toilets.

5. 1.5 Be responsible for the management and maintenance of water, electricity and heating systems within the jurisdiction.

5. 1.6 Be responsible for achieving the predetermined business objectives.

5. 1.7 Assist in the security of living quarters.

5.2 authority

5.2. 1 The logistics management of the company exercises the management right within its jurisdiction.

5.2.2 The logistics management department of the company has the right to punish the departments and individuals who violate the logistics management regulations.

5.2.3 The logistics management department of the company has the right to ask relevant departments to assist in effective logistics management.

5.3 Inspection and evaluation

5.3. 1 The logistics of the company shall be inspected and assessed by the General Department.

Administrative responsibilities of the company 2 1, with clear job responsibilities.

Office daily affairs management includes daily affairs planning, organization and implementation, information communication, coordination and control, inspection and summary, rewards and punishments, etc. Office supplies management includes the distribution, use, storage and purchase of office supplies and the formulation of corresponding systems; Document management includes seal management, official document management, file management and books and periodicals management; Meeting management includes pre-meeting preparation, in-meeting service and post-meeting work; Other matters depend on the specific situation of each company.

2. Strengthen communication.

Communication includes vertical communication and horizontal communication. Vertical communication is divided into communication with superiors and communication with subordinate departments. Communication with superiors is mainly to fully understand the meaning of superiors, grasp the direction, and at the same time convey the views of themselves and their subordinate departments to superiors, which requires administrative personnel to have the ability to observe, analyze and express. Communication with subordinates is mainly to carry out the decisions of superiors and collect and sort out the information of subordinate departments, which requires strong adaptability and organizational ability. Horizontal communication includes related functional departments within the company, window departments of related enterprises and external media government agencies. When conveying the spirit, assigning tasks and coordinating the work of various departments, we should be sincere and modest. Communication with the outside world requires strong adaptability and self-control.

3. Pay attention to the collection and collation of information and provide it to the manager immediately.

Information includes external information and enterprise internal information. External information specifically includes: national political, legal, economic and policy provisions; Changes in social habits, customs and fashions; Changes in market demand, consumption structure and consumption level; Competitive enterprise information; Information on scientific and technological development; Unexpected events, etc. Internal information specifically includes financial status; Production status; Production and sales; Purchasing and inventory information; The use and management of equipment; Human resources, etc. As a manager, the most important thing is to keep abreast of the development and changes of the internal situation of enterprises and the changes of relevant policies and laws of state government agencies.

4. Cultivate and spread corporate culture.

In enterprises, it is not enough to keep people by salary alone, but also to attract and influence people by corporate culture. This is what we usually call people-oriented management. The construction of corporate culture includes four aspects, which require the participation of all employees.

(1) The organizational structure is clear and the strategic orientation is clear. A clear division of labor is the foundation of enterprise development. Enterprises should not only have short-term goals, but also have long-term plans. Administrative personnel should assist enterprise managers to formulate a good organizational structure and formulate short-term and long-term strategic goals. So as to form a perfect and United team.

(2) Establish a perfect performance evaluation standard and form a platform for fair competition. This platform is full of competition, encouragement, openness and communication. Managers do not completely control the way employees do things, but measure the results of doing things. Anyone can go up and down.

(3) Pay attention to corporate image building. Including material image and spiritual image. The material image includes the company's production capacity, company appearance, technical equipment, products and service facilities. Spiritual image includes employees' mental outlook, enterprise style and humanistic environment. Let the work "live".

(4) Attach importance to talents, unite people with the development of enterprises, inspire people with examples, and educate people with employees. While giving employees room for development, enterprises pay attention to providing employees with opportunities for further study. We can carry out corresponding career design activities for employees, so that every employee is full of confidence in the future and has a sense of identity and belonging to the company.

5. implement it in a down-to-earth manner.

With a perfect and mature system and established goals, the key is to do well. Do a good job of execution need to pay attention to:

(1) What to do and how to do it.

(2) How to finish what should be done better and faster.

(3) Remove all obstacles.

(4) Form the system and culture of enterprise implementation, so that implementation will affect every employee.

Work content of administrative management

1. Organization of meetings and activities:

Responsible for the corporate culture construction of the company, including the organization, publicity and arrangement of various public relations, publicity, demonstration, style and other activities inside and outside the company; Responsible for the organization, arrangement and service of various meetings of the company.

2. Commodity management:

Responsible for the procurement, registration and write-off management of office supplies, low-value consumables and office equipment; Make a plan for office supplies and report it to the director for approval; Do a good job in monthly distribution, deployment and storage, establish a complete registration system, and ensure that the accounts are consistent with the facts.

3. Environmental sanitation:

Responsible for the supervision and management of office order and environmental sanitation of the company and the field headquarters.

4. Safety:

Responsible for the safety and security of the company. Formulate safety and fire prevention system, and be responsible for the company's fire prevention, theft prevention and other safety work; Arrange holiday cleaning and security work.

5. Dining in the canteen:

Responsible for the supervision and management of the on-site canteen.

6. Annual inspection of license:

Responsible for the annual inspection of company business license and organization code certificate.

7, equipment management:

Responsible for the management and equipment maintenance of auxiliary equipment (generators, boilers) in the field headquarters.

8. Transaction work:

Responsible for paying telephone and property fees, ensuring the drinking water supply of all departments and offices of the company, and handling related affairs between the company and customers.

9. Complete the tasks temporarily assigned by the leaders.

If an enterprise wants to develop and become bigger, it must have a wise decision-making level to formulate a far-reaching enterprise development direction and plan; The enterprise development plan formulated by the leaders at the decision-making level must be resolutely implemented by a solid and capable team. In the process of management, an enterprise is like a rotating wheel. All parts must be closely combined and give full play to their respective functions in order to operate quickly and stably. So as not to fall apart during running. Administrative work is like lubricating oil. Proper lubrication can make the wheels run lighter, more stable and faster.

Responsibilities of the Company's Administrative Management Position 3 (I) General Provisions

Article 1 These Provisions are formulated in order to strengthen the management of administrative affairs of the company, institutionalize the internal governance of the company, improve work efficiency and reduce administrative costs.

Article 2 The administrative affairs mentioned in these Provisions include: poster printing and production, office and cleaning supplies management, warehouse management, newspapers and periodicals management, workers' working meals management, meeting management, supervision and management of green plants in office areas, bus use and daily maintenance, sanitation and cleaning of public areas of the company, daily maintenance of electronic equipment, maintenance and repair of houses and parking lots, and temporary work arranged by the company.

(b) Poster printing and posting management

Article 3 Poster printed matter shall be provided by the advertising department.

Article 4 The administrative department shall adjust the materials provided according to the requirements of the poster and upload them to the production unit.

Article 5 The administrative department shall examine the samples made by the production unit and take them back after they are qualified. Make posters and hang them in designated places.

(3) Management of office and cleaning supplies

Article 6 Procurement and distribution of office supplies:

1. Before the end of each month, the person in charge of each department and center shall make an item purchase order according to the office supplies that the department needs to purchase;

2. The Administration Department appoints a special person to be responsible for making monthly plans and budgets for office supplies and other items; After being approved by the administrative supervisor, he is responsible for buying back office supplies, and informing the purchasing department according to the purchase order, and the purchasing department fills in the requisition form and receives it for use.

3. The office supplies the newly hired personnel of the company, and the office is responsible for the supply according to the list and supplies list provided by the heads of various departments and offices to ensure the normal work of the newly hired personnel;

4. The personnel responsible for purchasing and distributing office supplies should ensure that the office supplies are complete, with the right variety, large quantity, reasonable inventory, appropriate expenses, formal invoices, transportation and safekeeping;

5, responsible for the distribution management of office supplies, establish account books, do a good job in warehousing and outbound procedures. Delivery must be signed by the recipient;

Article 7 Procurement and distribution of cleaning products:

1, cleaning supplies should be purchased in a unified way according to the actual needs of cleaning, account books should be established, and warehousing and outbound procedures should be handled well.

2, cleaning supplies should be classified according to the nature, pay attention to anti-corrosion, fire prevention, moisture-proof and other safety work.

3. Cleaning supplies should be distributed by cleaning personnel in batches. The outbound order must be signed by the consignee and supervised by the health administrator for rational use.

(4) Warehouse management

Article 8 Account cards must be established for the storage of warehousing materials according to classification, variety, specification and model.

Article 9 The goods purchased by the purchaser must be accompanied by a certificate of conformity and a receipt. When the goods are put into storage, the quantity should be counted in person to check whether the packaging is in good condition. If there is any shortage or damage, it should be unpacked and counted immediately. If the goods are found to be inconsistent with the quantity and specifications of the receipt, the warehouse keeper shall raise it with the shipper and notify the relevant person in charge.

Article 10 After the materials are put into storage, an account card shall be filled out every day.

Eleventh strict warehousing procedures, materials must fill in the outbound order, the consignee face-to-face inventory and signature.

Twelfth warehouse materials are generally not allowed to lend to other companies. Special circumstances need to be approved by the general manager of the administrative center, go through the lending procedures and agree on the return date. The shopkeeper is responsible for urging the return.

Thirteenth strict billing information management, all account books and bills should be filled in neatly, clearly and accurately, and shall not be altered at will. If there is any change, the seal or signature of the bookkeeper shall be affixed to the change place.

Fourteenth inventory items at least once a month, so that the accounts are consistent with the facts and the accounts are consistent. Fourteenth smoking is strictly prohibited in the warehouse, and irrelevant personnel are prohibited from entering. The warehouse must be equipped with fire prevention, anti-theft and moisture-proof fire control facilities.

(five) newspapers and mail management

Article 15 The newspaper manager shall, according to the requirements of the company, make plans and budgets for subscribing newspapers and periodicals every six months, and be responsible for handling relevant subscription procedures.

Sixteenth newspaper managers are responsible for the daily retrieval, processing, classification and registration of newspapers and periodicals, and send them to the relevant departments. After being handled by the relevant departments, it will be returned to the office within one week, which will be kept and filed by the newspaper management personnel. No one shall arbitrarily use newspapers and periodicals for other purposes. If necessary, it must be approved by the director of the general manager's office.

Article 17 The front desk post of the administrative department is responsible for receiving and sending letters and mails registered and managed by various departments.

1. Personal letters should be delivered at their own expense, stamped and delivered to the office or delivered to the post office by themselves.

2. All official letters and mails are unsealed, registered, sealed and sent by the receiver;

(VI) Daily management of employees' meals

Article 18 The company provides Chinese food and dinner for employees. All adopt the way of external contracting. Nineteenth by the front desk staff according to the arrival and visit of guests, fill in the meal schedule, according to the schedule to customize buffet lunch and dinner.

Article 20 The outreach staff of the administrative department is responsible for signing the daily food delivery list, recording the quality, taste and variety of the dishes according to the specific situation of employees' dining, contacting the food delivery manager in time and adjusting the dishes in time.

Article 21 The outreach staff of the administrative department shall fill in the reimbursement voucher according to the weekly food delivery documents and the invoices provided by the food delivery company, and the administrative director shall submit it to the Financial Assets Management Department for reimbursement and payment after review.

(7) Management of meetings.

Article 22 Daily meetings of the company: the foreign affairs receptionist of the administrative department is responsible for the preparation of the meeting room and the service arrangement between meetings.

Article 23 Press conference: The company's press conference is arranged in a unified way, and the outreach staff of the administrative department is responsible for communication and coordination before the meeting. On the day of the meeting, it is mainly responsible for arranging the transportation of vehicles and the meals of guests, and for the settlement and reimbursement after the meeting.

(eight) the supervision and management of green plants in the office area

Article 24 The outsourcing unit is responsible for the management and maintenance of the company's green plants, and the outreach personnel are responsible for supervising the gardener's maintenance according to the growth of the green plants and negotiating to replace the bad green plants.

(9) Daily use and maintenance of buses

Article 25 The company implements a special person responsibility system for passenger cars and a vehicle management system.

(X) Daily management of the company's environmental sanitation

Article 26 The cleaning staff of the administrative department is responsible for cleaning and maintaining public areas, cleaning after meals and placing cleaning supplies, cleaning daily from Monday to Friday, and focusing on cleaning individual areas on Saturday.

Article 27 The administrative department divides everyone's health responsibility area nearby according to the work area of the company's employees, and the health administrator supervises and manages the daily health situation. Employees are responsible for cleaning their responsible areas and daily cleaning. Health administrators supervise and evaluate cleaning work.

(eleven) the daily maintenance and management of office and electrical equipment

Twenty-eighth network management is responsible for regular maintenance and repair of office and electrical equipment.

(twelve) the repair and maintenance of houses and parking lots.

Twenty-ninth the provisions shall be formulated, revised and interpreted by the administrative department. These Provisions shall come into force as of the date of promulgation.

Responsibilities of administrative posts in the company 4 1. Answer and transfer calls; Receive visitors.

2. Responsible for office secretarial, information, confidential and confidential work, and do a good job of collecting and sorting office files.

3. Responsible for cleaning the general manager's office.

4. Take minutes of the meeting.

5. Responsible for distributing the company's official documents, letters, mails, newspapers and magazines.

6. Be responsible for sending and receiving faxes.

7. Be responsible for the warehousing of the office warehouse, and register the goods entering and leaving the warehouse.

8. Do a good job of soliciting contributions for the company's publicity column.

9. Keep and use the official seal in accordance with the company's seal management regulations, and be responsible for it.

10. Make a good registration and daily account of the company canteen expenses, and make statistics on the meal expenses, and put them in storage.

1 1. Mail the monthly environmental protection report and print the social security form.

12. Manage employee personnel files, establish and improve employee personnel file management, and strictly borrow files.

13 social insurance can be insured and applied for.

14 Statistics monthly attendance and submit it to the Finance Department for accounting.

15 manage all kinds of office property, use it rationally, improve the efficiency of property use, and advocate thrift.

Accept other temporary jobs.

Responsibilities of administrative positions in the company. Politely answer and transfer calls; Warmly receive visitors and do a good job of visiting registration when necessary.

2. Complete the tasks assigned and conveyed by the superior leaders, upload and publish the company's notices and documents in time, and do a good job in document classification and registration.

Third, under the leadership of the office director, do a good job in the daily administrative affairs and secretarial work of the office. Responsible for the office services of the deputy general manager and the general manager.

4. Responsible for printing and copying documents of various departments and leaders. Responsible for sending, receiving and forwarding various administrative documents and materials; Responsible for keeping relevant administrative documents and archives.

5. Abide by the principle of confidentiality, increase the concept of confidentiality, act in strict accordance with working procedures, and do not spread or spread confidential matters such as company information and decisions that come into contact with the work.

6. According to the leadership outline, responsible for drafting some documents; Timely handle the sending, receiving and expediting of superior documents; Do a good job in the recovery, repayment and destruction of documents.

7. Be responsible for the venue layout of company meetings, notify the participants of the meeting time and place, keep meeting minutes and file them when necessary, and distribute and collect meeting materials.

8. Be responsible for the attendance statistics of company employees. Responsible for the company's tobacco and alcohol collection and registration.

9. Assist all departments to recruit employees, provide qualified employees for all departments, and help employees go through the entry and exit procedures.

X. Assist company leaders and departments to do a good job of employees' entry, resignation, assessment, regularization, deployment, dismissal and dismissal.

XI。 According to the arrangement of Cheng Ju company, cooperate with all departments to do a good job in employee training, and improve the overall quality and working ability of employees.

12. Assist the deputy general manager to count the performance appraisal of each department and organize the discipline inspection.

Thirteen. Assist the deputy general manager to organize corporate cultural activities and arrange holiday notices for all employees.

Fourteen, complete other tasks assigned by the leadership and deal with all kinds of emergency affairs.

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