How to write the accounting entries for reimbursement of travel expenses by employees in enterprises?

Travel expenses reimbursed by employees, such as transportation and accommodation. Accounting can be done through the "other receivables" account. How to write specific accounting entries?

Travel expense reimbursement entry

1. The enterprise advances the travel expenses of the outgoing personnel, and the accounting entries are:

Debit: Other receivables-one employee

Loans: bank deposits

2. When the actual travel expenses are less than the advance payment, the enterprise shall recover the remaining amount, and the accounting entries are as follows:

Debit: bank deposit

Management expenses, etc. (included in related subjects according to the employee's department)

Loans: Other receivables-employees

3. The actual travel expenses are more than the advance payment, and the enterprise subsidizes the remaining funds. The accounting entries are as follows:

Borrow: management fees, etc.

Loans: Other receivables-employees

bank deposit

Other receivables refer to all kinds of receivables and temporary payments except notes receivable, accounts receivable, prepayments, dividends receivable and interest receivable. Including all kinds of compensation and fines receivable, rent receivable from rental packages and all kinds of advance payments to employees.

Other receivables are asset subjects, with an increase in debit indicating an increase in assets and an increase in credit indicating a decrease in assets.

Travel reimbursement process

Travel expenses refer to transportation expenses, accommodation expenses, food subsidies and other expenses incurred by staff members on temporary business trips outside their permanent residence.

The related process of travel expense reimbursement is as follows:

1. Provide legal bills. When asking for an accommodation ticket, the other party is required to fill in the contents of the ticket completely, including the company name, date, number of days of accommodation, unit price, amount and the person who filled in the ticket.

2. Fill in the "Five-Year Approval Form for Employee Travel". The contents include: name, destination and transportation, business mission, business trip time, and leadership approval.

3. Participants in the meeting need to attach the meeting notice signed and approved by the leaders.

4. Fill in the travel expense reimbursement form. Fill in the contents including: name, travel date, travel days, travel reasons, starting and ending places, starting and ending dates, travel expenses, accommodation fees and others.

5. Submit it to the Statistics Department for review, and then submit it to the financial review. The manager will report the approved Travel Expense Report to the company leaders for approval.

6. If the company outsources business travel allowance, it must provide accommodation invoice and catering invoices, otherwise it will be included in personal salary income.

7. The attached documents shall be signed by the manager, accounting department and financial department, and signed by the person in charge.

8. Submit financial reimbursement.