What should we pay attention to when establishing the patrol inspection system?

During the implementation of management information system, there are many factors that affect its operation effect. The software system itself is a factor, the determination of the leader is a factor, and the implementation method is also a factor. Even simple information management, such as patrol system, is not so simple if it is to be successfully implemented.

Any organization, once fixed, wants to change, and every member will be affected. Each member's position, responsibility, ability and relationship with other members are extremely subtle. If we don't pay attention to these internal factors, it is not easy to make some changes.

On the surface, sometimes an information system is implemented to improve the overall efficiency, but specifically, each member has limitations and temporality for the current feeling ability. Of course, he will not look at the problem from a higher level, because in this position, it is human nature for everyone to take into account their own position. Therefore, if you want to change some management methods, please put yourself in the position of participants, which will make the information system more successful.

The implementation of any information system will arouse the instinctive resistance of the members of the original organization. In order to reduce all kinds of unfavorable factors, I think gradual progress is a basic principle. Don't pursue perfection, don't pursue height. It is necessary to analyze the actual situation, decompose the problem step by step, and then achieve small goals one by one, and finally achieve big goals.

For example, the inspection system, no matter what technology, is still a very simple information system in general. However, in order to successfully implement the patrol inspection system, correct methods are still needed. At present, there are two main types of mainstream patrol equipment. One is a special patrol stick or dot device, which is used to determine the contact person's sign-in. After each patrol, the security guards upload the data to the computer, which requires special reading equipment and computer equipment.

The second is the two-dimensional code solution, which forms the sign-in of information through scanning of ordinary smartphones. All this information is online, and there is no need to upload data to the management office. Moreover, this solution does not need special equipment or computers, such as a QR code can be attached to the cloud, which is the QR code inspection solution system.

No matter what kind of patrol inspection system is initially established, we should start with simplicity when making patrol points. First of all, we should choose several points as test points to help security personnel use it correctly from time to time, so that the system can be implemented in a weak constraint environment for a period of time, and problems can be continuously discovered and solved, and communication with each participating member can be made from time to time, so that using the system will gradually become a habit. Of course, in the process of operation, there are two modes, old and new. It may also affect the old management model, and once misunderstanding occurs, it needs greater tolerance than before.

After the system is tested for a period of time, more patrol points can be added slowly, and then the whole patrol system can be built bit by bit. When running to a certain state, you can discard the original mode. Of course, the radical thing is to get rid of the old model at the beginning, then patrol and test a little bit, and then slowly expand. If the community is not large, this method is completely feasible.

However, the installation of some equipment is more complicated, especially some equipment that needs electricity or networking, which needs to be installed in batches, and manufacturers are unwilling to provide several installations. At this time, it is also a good method to install them uniformly and then select only some points for testing. For example, you can stick a QR code on the cloud, which is a kind of sticker and does not need to be installed during construction. It can be established bit by bit from the setting of the first few patrol points.

No matter what kind of equipment or solution there is, the problem of cheating is inevitable. People who are willing to be lazy always have a way. For example, Yunketiao can prevent cheating by changing the QR code irregularly, but this is not a good idea. The meaning of patrol is to check the equipment around the patrol point, not just to sign in.

Therefore, everyone's work attitude and ability are the most important, which can't be done by any system. This requires the management ability of property management personnel. Information system only plays the role of registration, just a clear responsibility before and after, and a daily work log. These logs are necessary, but not essential. Mainly the implementation of inspection tasks by the executive committees.

An irresponsible person, even if he signs in every day, doesn't pay attention to the inspection task, and his work is actually not done well. Therefore, in the final analysis, information system is only a method, and what matters is the management ability of personnel.