Matters needing attention in the meeting

Question 1: Matters needing attention in the meeting

In and out of the venue, you should obey the command, pay attention to order, don't plunge into the crowd, and don't rush to avoid crowding and accidents. * * * Pay attention to the discipline of the venue, don't walk around, don't make noise, don't spoil the atmosphere of the venue, and wait for the arrival of the speaker. When the speaker arrives, the venue should be immediately quiet and applauded warmly. During the presentation, everyone should sit up and listen, not whispering, not dozing off, and not leaving the meeting for no reason. The speaker should applaud when talking about the highlights, and applaud warmly for a long time at the end of the report to show his gratitude.

* * * If there are superior leaders or guests present, they should be welcomed with warm applause when they arrive. When leaving, let the leaders or guests go first and bid farewell with warm applause.

(1) On time

Educated people are never late for meetings or appointments. They know that even being unintentionally late is disrespectful to others who arrive on time.

(2) Speak well

Be careful not to interrupt others' conversation casually. Listen to the other side first, and then refute or supplement the other side's views and opinions.

(3) Friendly attitude

When talking to people, always look into each other's eyes and stay focused; Instead of rummaging through things and reading newspapers, you are absent-minded and look like you don't care.

(4) The tone is pertinent

Avoid loud noises, be calm in dealing with people, and convince people by reasoning, which can often achieve satisfactory results. Talking at the top of your voice will not only fail to achieve the expected purpose, but will affect the people around you and even make people hate it.

(5) Pay attention to conversation skills

Respect other people's views and opinions, even if you can't accept or agree with them, don't accuse the residents of talking nonsense, nonsense, nonsense, etc. In front of others, but to state their own views, analyze things and explain the truth.

(6) Not arrogant

When dealing with people, I never emphasize my special side, and I don't intend to show my superiority.

Keep your promise

Don't break your word even if you meet with difficulties. If you say it yourself, you should try your best to finish it. Practicing it is the best promise.

(8) Care for others

Always care for and give the greatest care and convenience to women, children and the elderly at all times and places.

The above is for reference only, and those details need you to improve!

Question 2: Note for conference planning: I once booked a conference room in Hui You. Later, it was found that their website also had a lot of knowledge about meeting management. Below, I found some from their website. You can go to their website and have a look for yourself. First, what needs to be done?

There are various types of meetings, and different meetings need different environments. Meetings are held to achieve certain goals and objectives. Therefore, the first important step is to collect all kinds of information, through which we can make a plan to complete many tasks at hand.

Second, who will plan the meeting?

Everyone, from the secretary to the president of the company, may participate in the planning of the meeting to some extent, but some people are engaged in this work full-time, some people hold this position concurrently, and there are other responsibilities. Whether full-time or * * *, the final result is to make the meeting complete smoothly. Their work efficiency represents the work level of the organizer or company.

Conference planning people's task:

1) Make a plan and determine what must be done to meet the needs of the meeting and achieve the goals set by the meeting.

2) Make the agenda of the meeting

3) Understand the available places and facilities.

4) Select or propose a suitable location.

5) Check and compare facilities.

6) Arrange transportation matters

7) Coordinate the activities of meeting personnel.

8) Make a feasible budget or arrange related work according to the established budget.

9) Determine the time schedule of each work.

10) Check the selected places and facilities.

1 1) Contact with related parties (travel agencies, etc.). )

12) Contact the conference spokesman and distinguished guests.

When you plan a meeting, you'd better describe the purpose of the meeting and the required results to your boss, meeting organizer or meeting chairman. If you agree, you can plan the content of the meeting.

Meeting contents:

1. Conference theme

2. Purpose of the meeting

3. Meeting time: X years, X months, X days to X days.

4. Venues and main venues

5. Conference organization: organizers, contractors, co-organizers and supporting units.

6. Invited guests, participants and number of people

7. Meeting host

8. Meeting leader

9. Theme: Main points of the meeting.

10. Meeting schedule and agenda

1 1. Other activities

12. Site arrangement

13. organization and division of labor: leading group, group and responsibilities

Question 3: What should we pay attention to in meeting reception? 1. Greeting etiquette: Greeting and sending are the most basic forms and important links in social reception activities, and also an important aspect of expressing host friendship and showing politeness. Greeting, in particular, is the most important job to leave a good first impression on guests. Leaving a good first impression on each other will lay the foundation for further contact. There should be careful arrangements for welcoming guests, and pay attention to the following matters. (a) for foreign and foreign guests who come to visit, negotiate business and attend meetings, they should first know the trains and shifts that the other party has arrived, and arrange for people with the same identity and position as the guests to meet them. If, for some reason, the host of the corresponding identity can't go, the host who goes to meet should politely explain to the guests. (2) When the host greets the guests at the station or airport, he should arrive ahead of time and wait for the arrival of the guests. He must never be late and keep the guests waiting. Guests will be very happy when they see someone coming to meet them. If they come late, they will definitely leave a shadow in their hearts. No matter how they explain it afterwards, they can't get rid of this impression of dereliction of duty and dishonesty. (3) After receiving the guests, you should first greet "You have worked hard all the way", "Welcome to our beautiful city" and "Welcome to our company". Then introduce yourself to each other. If you have a famous movie, you can send it to each other. Pay attention to the etiquette of sending business cards: 1. When you exchange business cards with elders and respected people, hand them in with both hands, lean forward slightly and say "Please walk slowly". When you want to get the other person's business card, you can say in a pleading tone, "If it's convenient for you, can you leave me a business card?" 2. As a person who receives business cards, read them carefully after receiving them with both hands. Never put it in your pocket without looking, and don't throw it on the table. (4) When welcoming guests, prepare transportation for them in advance. Don't wait until the guests arrive to prepare the transportation in a hurry, which will keep the guests waiting and delay the work. (5) The host should prepare accommodation for the guests in advance, help them to go through all the formalities and lead them into the room, at the same time introduce the accommodation services and facilities to the guests, hand over the plans and schedules of activities to the guests, and hand over the prepared maps or tourist maps, places of interest and other introduction materials to the guests. (6) After the host sends the guest to the residence, don't leave immediately, but stay with the guest for a short time and have a warm conversation. The content of the conversation should satisfy the guests, such as the background information, customs, characteristic natural landscape, special products and prices of the guests. Considering that the guests are tired all the way, the host should not stay long and let the guests rest early. When breaking up, tell the guests the time, place and way of next contact. Second, the reception etiquette should pay attention to the following points when receiving guests. (1) When the person in charge the guest is looking for is not available, clearly tell the other party where the person in charge has gone and when to return to the company. Please leave your phone number and address, and make it clear whether the guests will come to the company again or our responsible person will go to another company. (2) When the guests arrived, for various reasons, our responsible person could not meet them immediately. We should explain the reason and waiting time to the guests. If guests are willing to wait, they should be provided with drinks and magazines, and if possible, they should change drinks from time to time. (3) The receptionist should have correct guiding methods and postures to guide the guests to their destination. 1. Guidance method in corridor. Before the second or third step of the guest, the receptionist should cooperate with the pace and let the guest go in. 2, the guidance method in the stairs. When guiding guests upstairs, guests should be allowed to walk in front and receptionists should walk behind. If you go downstairs, the receptionist should walk in front and the guests should walk behind. When going up and down the stairs, the receptionist should pay attention to the safety of the guests. 3. Guidance method in elevator. When guiding the guests to take the elevator, the receptionist first enters the elevator, closes the elevator door after the guests enter, and when they arrive, the receptionist presses the "on" button to let the guests get out of the elevator first. 4. Guidance methods in the living room. When the guest enters the living room, the receptionist signals him to sit down with his hand, and only nods to leave after seeing the guest sit down. If the guest takes the wrong seat, please ask the guest to change (usually the next seat is on the side near the door). (4) sincerely serve tea. People in China are used to entertaining guests with tea. Pay special attention to tea sets when entertaining distinguished guests. There are many rules for pouring tea, and there are many rules for handing tea.

Question 4: What problems should conference planning pay attention to? Let me tell you, when you are in conference planning, you need to pay attention to several aspects:

(1) Precautions for meeting materials preparation: 1. If possible, prepare materials for each participant, pay attention to distinguish the roles of participants (such as meeting host, leader and ordinary participants), and prepare materials according to the roles of participants. 2. When there are a lot of meeting materials, it is necessary to arrange the meeting materials in order according to the meeting agenda, and it is best to bind them into volumes and page them for the convenience of the participants. 3. When participants need different materials due to different roles, they should put the materials in file bags according to personnel or units, and indicate that the materials belong to personnel or units for the convenience of participants. 4. If souvenirs or gifts need to be distributed to the participants, they should be prepared together with the meeting materials and distributed to the participants in the information file bag.

(II) Meeting notice: Meeting notice can be divided into oral notice and written notice, of which oral notice is only applicable to informal meetings with a small number of participants, and written notice should pay attention to the following points: 1. The formal written notice of the meeting shall include: a brief description of the agenda, participants, meeting time, meeting place, etc. 2. The written notice of the meeting should be sent to the participants through official channels, such as OA system, e-mail, website publishing, etc. If necessary, participants can be notified by telephone separately.

(3) Matters needing attention in meeting agenda arrangement: 1. At the beginning of a formal meeting, it is generally necessary to explain the overall process of the meeting and divide the meeting into several contents, such as work report stage, discussion stage and work arrangement stage. The introduction of the meeting process needs to be compiled into a formal document as the data binding of the meeting host. In general, the conference organizer can introduce the conference process without a conference host. 2. When arranging the agenda of the meeting, the meeting time should be taken into account. The meeting time should be arranged at normal working hours as far as possible, such as 9: 00-1:00 or 15:00- 17:00. If it is a cross-day meeting or a meeting that takes up lunch and dinner time, we should consider whether to arrange accommodation.

(4) Matters needing attention in site layout: 1. The venue of the formal meeting should be arranged in advance, and the participants should be informed in the form of written notice of the meeting. 2. For formal meetings, it is generally necessary to arrange the seats and nameplates of the participants, and arrange the seats and nameplates in front of the meeting. 3. For the venue where seats are arranged, the conference information kit should be placed on the seat before the meeting. 4. When video projection or video conference is needed, debug the projector, mixer, curtain, microphone and other equipment. 5. Pay attention to the environmental factors of the site, such as temperature and lighting. According to the actual situation. 6. The meeting organizer should prepare all kinds of meeting recording tools, such as cameras, video cameras and tape recorders. In order to make a summary of the meeting after the meeting.

(5) Matters needing attention in site arrangement (when personnel enter the site): 1. Before the meeting, set up a reception desk at the entrance of the venue, prepare a sign-in form, and sign in the participants. 2. When there are few meeting materials, they can be distributed when the participants sign in.

Question 5: How to do a good job of meeting minutes and what problems should be paid attention to 1. Skills of keeping meeting minutes:

1, improve your writing speed.

To make meeting minutes, you must first have a certain writing speed, and you can't write one sentence after three sentences. Write more on weekdays and consciously improve your writing speed, and the speed will increase over time.

2. With the help of recording pens and other tools.

When taking minutes of meetings, even people who write faster will be negligent and miss writing. At this time, the recording pen we prepared before the meeting will come in handy. After the meeting, we can fill in the missing places according to the recording and improve our meeting records.

3. Know the main contents of the meeting in advance.

Before the meeting, you can know the general content of the meeting through the meeting notice, and then write down some things that can be written before the meeting, such as time, place, participants, etc. When a formal meeting begins, you just need to record the opinions of the participants.

4. Listen carefully to the opinions of the participants.

The so-called meeting minutes record the different views of the participants, not every sentence. Therefore, when taking minutes of the meeting, we can listen to the speaker's speech first, and then summarize and record it.

5. Don't use two things at a time, look around.

The most taboo of taking minutes of meetings is to be distracted during meetings and concentrate on two things. Once one place can't keep up, other places will follow, which will seriously affect the integrity of meeting minutes. Therefore, when recording, we should maintain a high degree of concentration and record carefully.

6, one did not finish, decisively skipped.

Many people will try to write down the minutes of the meeting for the first time and don't want to miss one. However, in a meeting, there will always be times when you can't keep up with the rhythm. At this time, you must skip this place decisively and record one person's speech directly, so as not to affect the overall record behind.

Two, do the meeting minutes, we should pay attention to the following points:

1. Arrive at the meeting place in advance and record the organization of the meeting, including the name of the meeting, the time and place of the meeting, the names of absentees and attendees, the host and recorder, etc.

2. Accurately record the contents of the meeting. It is necessary to specify the name of the speaker and the content of his speech, including the contents of discussion, suggestions made, resolutions adopted, etc. Write down the voting if necessary.

3. shorthand. Summarize the central idea of each speaker, don't record it word for word. It is necessary to point out the core issues around the issues discussed, such as the problems to be solved at the meeting, the opinions put forward, the solutions to various minor issues, and the final results of the discussion.

4. Ensure the accuracy and timeliness of meeting minutes. Before the meeting minutes are issued, if you encounter anything unclear, you'd better check with the relevant personnel to avoid any objections or mistakes after the meeting minutes are issued.

Question 6: What is the most important thing in organizing a meeting? Precautions for preparing for 1. Meeting time needs to avoid major holidays or activity days; 2. Pay attention to the weather at the scheduled meeting time, and notify the participants to postpone or cancel the meeting in time in case of bad weather such as typhoon; 3. Before the meeting is notified, the meeting time, content and agenda shall be determined with relevant leaders. After the meeting notice, call the relevant participants as needed; 4. According to the meeting scale, judge whether to issue the meeting notice in the "notice announcement" section of OA; 5. According to the actual situation of the meeting, judge whether to make a meeting sign-in form, and if necessary, distribute the sign-in form to the participants before the meeting begins; 6. According to the contents of the meeting, judge whether to make news reports and minutes of the meeting, and designate a special person to be responsible before the meeting if necessary; If necessary, notify the Party Affairs Group for assistance when the corresponding meeting notice is issued; 7, if there are important leaders to attend the meeting, and need to determine the seat, put famous brand, should be announced after the meeting, determine the leadership seat, and notify the property service class to provide leadership card in advance; 8. During the meeting, if you need to use special equipment (such as video equipment). ), contact the network 133 1, and go to the meeting place for equipment debugging one hour before the start of the meeting; 9. If preparations for other meetings are involved, you should contact the corresponding departments in time to solve them.

Question 7: How to attend the meeting and matters needing attention 1. Make a good record:

When attending a meeting, you should prepare a meeting notebook and pen, carefully record the contents of the meeting, and you can't go to the meeting without anything. This is a sign of irresponsibility in work.

2, find the right positioning:

Enter the meeting room as required, find your own position or the position of your unit, and don't sit down casually, which will confuse the meeting seating arrangement.

3. Listen carefully:

During the meeting, you should listen carefully, don't doze off, don't read newspapers and magazines, do things unrelated to the meeting, and don't walk around and enter and leave the meeting room at will. This is respect for people, but also for themselves.

4. Don't play mobile phone:

During a meeting, it is disrespectful not to turn off the mobile phone, play with it or answer the phone, which interferes with the meeting discipline, easily attracts the attention of other participants and disturbs their thinking.

5. Please don't smoke:

Men should not smoke during the meeting. First, there are too many people living together, and the air itself is not good and it is not easy to circulate. Smoking will make the meeting room smoky and look nothing like it, which will affect the health of others.

6. No chatting:

During the meeting, don't whisper and chat, and don't regard the meeting as a gathering of acquaintances and colleagues. I haven't seen you for a long time, so I kept talking. At the beginning of the meeting, you will whisper to each other in private, which shows that you are too uneducated.

Question 8: Why is the meeting held, the type of meeting and matters needing attention 1. The main function and significance of the meeting.

Meeting is an effective form and means of enterprise management, an effective way to improve the quality and efficiency of work, and a concrete embodiment of corporate culture, with the following functions and significance:

1, let everyone learn from each other, enhance mutual understanding and strengthen understanding and cooperation;

2. Timely and accurate information transmission is conducive to rapid implementation, saving time and improving work quality and efficiency;

3. Mutual discussion and brainstorming are conducive to the scientific decision-making of enterprises;

4, unified thinking, unified understanding, in order to facilitate the accuracy and efficiency of action;

5. Promote and cultivate employees' ability and habit of positive thinking, good expression and communication, and improve the team's ability and quality;

6. Improve and cultivate the abilities and habits of department heads in overall planning, analysis and summary, and improve the management level;

7. Enterprise managers can keep abreast of employees' ideological trends and working conditions;

8. Strengthen employees' understanding of enterprise management, their knowledge and understanding of enterprise development prospects, establish confidence and boost morale;

9. Business leaders can find problems in time, analyze reasons, sum up experience and improve their work;

Precautions:

1, the meeting time should be clear, so as to start the meeting on time and end it on time to improve the quality and effect of the meeting;

2. When it comes to what needs to be discussed, the organizer needs to inform the relevant personnel in advance so that everyone can fully think;

3. Make preparations before the meeting and provide relevant reports and data to facilitate discussion and exchange at the meeting;

4. Enter the meeting place and sign in 5 minutes before the meeting starts. During the meeting, the mobile phone is set to mute or vibrate. In principle, you are not allowed to answer the phone. Under special circumstances, it must be approved by the person in charge of the meeting;

5. The meeting organizer should arrange people to take minutes of the meeting (see: meeting record book) and take photos. Everyone should sign at the end of the meeting. After the meeting, it will be sorted out within 2 working days and sent to the person in charge of the enterprise in electronic form for viewing and archiving. Important meetings should be compiled into meeting minutes and sent to relevant personnel for implementation after the meeting;

6. Strictly control the meeting time, improve the meeting quality, grasp the theme of the meeting, and avoid rambling and rambling. Non-meeting topics or contents that need to be discussed for a long time can be organized for relevant personnel to communicate after the meeting. If it is really necessary to discuss it at the meeting, you should explain it to everyone;

7. Participants should obey the arrangement of the organizer and maintain the order of the meeting. During the discussion, pay attention to the tone and communication mode, try not to interrupt others' speech, and at the same time make a live recording;

8. For the learning and training meeting, it is necessary to submit the learning and training experience afterwards and send it to the department head and the meeting organizer in electronic form;

Question 9: What should I pay attention to when I am a conference host? First of all, we should master the meeting process skillfully, be calm and not nervous, pay attention to the participants and keep the meeting order.