Information island problem

Break the information island by connecting points into faces.

—— Case study of Jiangsu Changbo Investment Co., Ltd.

Company profile:

Changbo Group was originally a transportation enterprise directly under the Jiangsu Provincial Communications Department and a national second-class enterprise. Won the honorary title of advanced enterprise of ministries, provinces and municipalities for many times. 200 1 The whole company was restructured into a limited liability company. In May 2004, the group company was established, with holding subsidiaries: Jiangsu Jiyang Ferry Co., Ltd., Jiangsu Zhanggao Automobile Ferry Co., Ltd., Jiangsu Baweigang Investment Development Co., Ltd., Jiangsu Changbo Real Estate Development Co., Ltd., Jiangsu Changbo Ship Engineering Co., Ltd., and shares in Jiangsu Jintai Steel Structure Co., Ltd., Bank of Communications and other companies.

Project background:

The internal LAN of Jiangsu Changbo Group has formed a certain scale, but it is limited to simple data transmission and file sharing. The information level of the company is still not high, and the staff mainly realize the information transmission process by sending paper to each other or sharing it through the local area network. This can not guarantee safety and reliability, but also reduce work efficiency and increase the company's operating costs. A new system is needed to realize safe and fast information transmission.

The data is scattered in various branches, and the summary decision-making is slow, lacking real-time management; Scattered data, lack of standardization, forming information islands; Between companies and departments, data lacks standardization, valuable information cannot be fully utilized, information systems do not have data integration function, and decision support ability is not strong.

Customer requirements:

Leaders at all levels of Changbo Company are faced with the phenomenon of passive management, and they do not fully grasp the operation process of events within their jurisdiction. In most cases, leaders only know the results and don't understand the process. What needs to be established is a flexible, safe process of tracking files, monitoring and processing at any time, and can realize visual real-time cooperation, so as to give full play to the characteristics of digital office, solve the cooperation problems between departments and effectively improve work efficiency.

With the deepening of informatization, the headquarters and branches of the Group have many independent systems from external portals, human resources and corporate communications. , resulting in an information island.

Therefore, it is necessary to integrate all systems and unify all branches and offices. With the continuous development of Changbo Group, the original manual management mode can no longer meet the needs of modern management. It is urgent to establish a general office platform and professional application system with its own characteristics to provide office decision-making and various information services for leaders and staff. Improve the work efficiency of employees, improve the traditional management mode, connect the existing office tools through this platform, meet the expanding application needs of Jiangsu Changbo Group Company at present and in the future, adapt to the requirements of modern enterprise management, bring tangible economic benefits to Jiangsu Changbo Group Company, improve social influence and establish a new corporate image.

1. Connect all employees in the headquarters and branches through the collaborative office system, provide a unified platform for communication and enjoyment, strengthen cooperation between superiors and subordinates, departments and employees, and improve the overall efficiency of the company.

2. Standardize various management processes through collaborative office system, clarify the division of labor, and provide basis for effective control at all levels, thus achieving the purpose of improving management level.

3. Improve the authenticity, accuracy, completeness and timeliness of management information through collaborative office system, meet the requirements of internal management and external information disclosure of enterprises, accumulate all kinds of data generated by daily operation of enterprises, gradually deepen knowledge management and knowledge utilization, and create tangible value for intangible assets of enterprises.

4. Integrate all kinds of information islands through collaborative office system to realize comprehensive data sharing and improve data utilization.

5. Provide happy, accurate and timely information to all departments and management through collaborative office system, and provide basis and guarantee for unified planning, rational scheduling and comprehensive utilization of various resources of the company.

The solution is:

Establish group and network management mode. In the process of system construction, we should pay attention to collectivization and networking. Through advanced browser technology, it has data integration ability and decision-making ability. Realize the group management mode of centralized information and management, and improve the control and quality of the group company. At the same time, in the process of collectivization and network construction, the authenticity, accuracy, completeness and timeliness of management information should be emphasized to meet the requirements of internal management and external information disclosure.

Establish a unified office platform, a unified login interface, establish a new corporate image, implant common office software such as Word and Excel into the office system, provide users with a unified desktop office environment without affecting office habits, and keep the original documents and files in their original formats and enter the system for circulation and processing.

Establish an effective communication platform, so that the staff of each branch or subordinate department can keep in touch in real time and communicate in time to improve work efficiency.

Establish a flexible work flow system to provide more perfect supervision and control functions for business flow. In the process of document circulation, managers can know the current status of documents at any time, and feed back to the current processor in time, and even change all kinds of abnormal status, so that all departments and personnel can truly achieve the purpose of working together, controlling and supervising the process; Real-time function provides users with the function of granting and withdrawing permissions. When users can't participate in the office, they can grant the authority to others for temporary execution, and they can withdraw the authority at any time to minimize all kinds of man-made hidden dangers.

Establish a task arrangement and execution system. Through this system, leaders can arrange tasks and check the execution of tasks at any time, and task executors can perform tasks and fill in the completion of tasks through this platform.

System introduction:

From the application point of view, the collaborative office management system of JIN and IOA network fundamentally improves the management level of the company headquarters, and can know and monitor the operation of subordinate subsidiaries or affiliated enterprises at any time, and can collect all aspects of data of subordinate companies in real time. At the same time, a collaborative and integrated office environment is created, which provides a platform for employees, distributors, suppliers and enterprise managers to work together through the combination with enterprise information portal, and various business data can be integrated on this platform. Due to the strong correlation of each module, all the information in the system, including events, processes, documents, personnel, etc. , can be related, and solve the problems brought by information ocean and information island to enterprise management.