How to do the bidding documents of the property company?

First, do a good job in preparing the tender documents.

For bidding property management projects, it can be said that obtaining the bidding information of the project in time is the first step. Therefore, the earlier you get the project information, the more time you can get. After obtaining the bidding information, we should actively establish contact with the tenderee and the competent unit of the project, strive to get involved in the evaluation and feasibility study of the project before the tender announcement, and understand the bidder's ideas and arrangements for property management as soon as possible.

First of all, through these works, we can know the detailed requirements of the property management project formulated by the tenderee or the construction authority as soon as possible, including the general situation of the project subject to tender, the tenderee, the tender description, the specific division of "bid section" or "package", the technical specifications adopted and the special requirements for the work. More importantly, in the process of project initiation, research and design, the tenderee or the competent construction unit often has formed some intentional ideas, including the views on the property management enterprises to be tendered. If you try to master this information in communication, you can do a good job in the early stage and prepare for bidding as soon as possible.

Secondly, we can make full technical exchanges through contact with the tenderee or the competent construction unit. On the one hand, it can play the role of introducing and publicizing our own company, so that the tenderer or the competent construction unit can have a perceptual understanding of our enterprise and the services we provide; On the other hand, we can have a deeper understanding of the requirements of the project supervisor. In addition, in the process of long-term contact and communication, if we can seize the opportunity to provide some services for the tenderer or the project construction unit, we will leave a good impression on the other party and lay a good foundation for winning the bid in the future.

Second, several problems in the tender preparation

The period from project bidding to bid opening can be said to be the sprint stage of bidding. In this process, we should pay attention to the following two aspects:

1, according to the requirements of the tender documents, formulate the production schedule of the tender documents, and make the tender documents in an orderly manner to avoid missing documents or not responding to the tender documents. We should study the bidding documents carefully, and pay special attention to some special clauses in the documents. For example, some bidding documents require that the business license, financial statements and other qualification documents provided by the bidding property management enterprise must be notarized by a notary office. If these requirements are ignored, the bid may be rejected.

2. In view of the main technical problems in the tender documents, contact and communicate with the tenderee or the project construction unit, and master the requirements and intentions of customers. If the tenderee organizes pre-bid meetings and field visits, it must make full preparations in advance, so as to get a satisfactory reply and invitation in time, and give a full and clear reply in the tender documents.

Third, the problems that should be paid attention to in the preparation of bidding documents

The tender documents are the direct response of bidders to the tender documents, and the tender documents should promptly answer the substantive requirements and conditions put forward in the tender documents. When preparing the tender documents, it is necessary to discuss the following topics:

1, grasp the theme

Before bidding, we should carefully study and correctly understand all the contents of the bidding documents, and on this basis, prepare the bidding documents as required to avoid digression. Focusing on the starting point of "how to comprehensively and objectively reflect the bidding situation of the tenderee", we strive to compile the bidding documents and refine each item.

2, strict specification

The bidding documents must fill in and explain the main contents of the bidding documents, such as R&D content, technical requirements, project price and implementation plan. Unless there are special requirements in the tender documents, the unit of measurement used in the tender documents shall be the legal unit of measurement. When bidding, the requirements of the tender documents shall not be modified, questions that must be answered in the tender documents shall not be omitted or avoided, and additional conditions shall not be put forward.