How to subcontract government procurement bidding projects

Some government procurement projects cannot or are difficult to be completed by one bidder, so it is necessary to divide the procurement projects into several packages for bidding. Subcontracting is a complicated work in purchasing activities, and various factors should be considered comprehensively.

Scope of application of subcontracting

First, large-scale projects with heavy workload and tight construction period. Some large-scale projects, such as large-scale group projects and large-scale fine decoration projects, cannot or are difficult to be completed by a successful bidder, and can be subcontracted according to different floor positions and use functions. For example, road municipal engineering can often be subcontracted according to region and location. Generally, it is recommended not to subcontract projects with small procurement scale, because subcontracting may be detrimental to project management, cause unnecessary waste of financial resources, and have no obvious impact on the construction period, and it is difficult to clearly divide the subcontracting situation.

The second is the professional requirements of procurement projects. If the professional requirements of several parts of the procurement project are far apart and the qualification requirements are different, different professional projects can be subcontracted. If the venue permits, those projects with complex professional skills and special professional qualifications can be contracted separately. Common subcontracted projects include: mechanical and electrical equipment installation, park greening project, intelligent system, boiler room system, etc.

The third is the management requirements of procurement projects. Sometimes the content of a procurement project is basically similar, and the purchaser can consider subcontracting for the convenience of management. For example, the printing of a large number of fiscal and tax invoices, the printing of special receipts for social security centers, etc. , can be subcontracted according to different management requirements and printed bills and voucher types.

Fourth, the special requirements of the same major. For example, split air conditioners can be subcontracted according to various air conditioning specifications (such as 1 on-hook, 2 on-hook, 5 cabinets, etc.) when inviting fixed-point bidding or agreement bidding. ). Take the procurement projects of various air-conditioning equipment as an example. Some procurement projects are multi-connected, air-cooled heat pump units, water chillers, ground source heat pumps, lithium bromide absorption refrigerators, etc. , as well as air conditioning equipment in the computer room, can be subcontracted according to different equipment types.

The fifth is to reflect policy requirements. In some government procurement infrastructure projects, due to the low proportion of air-conditioning equipment in the total budget and the relatively small purchase amount, purchasers rarely use air-conditioning to subcontract bidding and bid evaluation separately. This bidding method naturally brings some difficulties to the implementation of the air-conditioning compulsory procurement policy. Because the project bidding is mainly based on civil engineering or other equipment, some requirements of air-conditioning equipment bidding, such as detailed quotation requirements and catalogue requirements of energy-saving list, can not be embodied as when air-conditioning is bidding separately, and the formulation of bid evaluation methods also pays more attention to infrastructure or other equipment. There are few experts on air conditioning in the evaluation Committee, and even if there are, they may not know enough about the mandatory procurement policy of air conditioning. Therefore, in order to reflect the policy requirements, it is suggested to subcontract the air conditioning and other equipment that is compulsory to purchase.

Advantages and disadvantages of subcontracting implementation

Advantages of subcontracting implementation:

First, subcontracting can shorten the delivery time and construction period. Because of subcontracting, different units can do it at the same time, and enough manpower, material resources and financial resources can be invested, which provides a guarantee for shortening the construction period.

Second, subcontracting is conducive to competition. Subcontracting according to the nature and specialty of the project is conducive to giving full play to the advantages of various professional enterprises and attracting bidders with multiple advantages to bid.

Third, the mandatory procurement of equipment can be subcontracted separately, which can fully reflect the mandatory procurement policy in the bid evaluation criteria and strengthen the implementation of the mandatory procurement policy.

Disadvantages of subcontracting implementation:

First, in the process of subcontracting, because there are many independent enterprises, temporary production and living facilities and material yards will be added, which will easily cause cross-interference in the use of the site.

Second, subcontracting will increase the workload of procurement personnel in management, and the workload of bidding procurement will also increase. Due to the increase of management objects, the organization and coordination of each carriage will also increase.

To sum up, the author believes that whether subcontracting is reasonable in the bidding planning process of government procurement projects is related to whether the government procurement projects can be implemented smoothly and achieve the expected procurement goals. In the actual operation process, subcontracting is not necessarily necessary, even if it is not too much. Some procurement projects are subcontracted too much, and the procurement scale is too small, which leads to too many tenders prepared by bidders, too long and too scattered evaluation time by judges, which is not conducive to management and optimal allocation of resources.

Matters needing attention in subcontracting implementation

First, subcontracting must be implemented independently by the tendering unit. The determination of subcontracting quantity should be conducive to competition and management.

Second, the interface of subcontracting should be clearly defined in the bidding documents. It is easy to draw a clear responsibility line for each package, especially in the interface of the handover part of each bid section, to avoid disputes and disputes caused by unclear responsibilities.

Third, for engineering projects, the site layout should be unified, relatively independent and easy to manage; We should not only consider the relative independence in space, but also consider the rationality and security of the layout. The water, electricity, lines and crossing positions at the site shall specify the corresponding responsible parties.

Fourthly, according to relevant policies, the property procurement project with the same house number cannot be split into two projects for overall subcontracting.

Fifth, the tender documents clearly stipulate that the same bidder can only win one package, and at the same time, it must also stipulate how the same bidder decides the winning supplier when it ranks first in different tenders, that is to say, the principle of multi-package bidding must be clearly stipulated. For large-scale procurement projects with tight construction period, when making bidding documents, the purchaser should consider whether the management personnel, skilled workers, construction equipment, funds invested in this project and other resources and capabilities of the unit can keep up when awarding multiple packages to the same winning bidder. If it is really difficult for the winning bidder to complete the bidding, it shall be made clear in advance in the bidding documents. A bidder can bid for multiple packages at the same time, but a bidder can only win one package. This is the right of the purchaser and must be clearly stated in the tender documents. If it is not clear in advance in the tender documents that the same bidder ranks first in all packages, it shall be allowed to bid for all packages.