Responsibilities of the competent department of work

Responsibilities of the head of administration department 1 Job title: administrative personnel supervisor

Direct superior: general manager

Nature of work: Personnel and administrative work.

Management authority: entrusted by the general manager, exercise the management authority over the whole process of the company's personnel and administrative work, and undertake the obligation to report the company's rules and regulations, management procedures and work instructions.

Management function: handle the company's administrative affairs and personnel affairs, and give full play to the coordination, service and management functions of the administrative personnel department. Coordinate the relationship between the internal departments of the company and the functional directors of the park; Responsible for the daily work of the company's administrative personnel department; Carry out the instructions and resolutions of superiors, and inspect and supervise the implementation of the work of various departments; Do a good job in logistics services.

Main responsibilities:

1, comprehensively lead the administrative personnel department and preside over administrative personnel affairs, and make annual, monthly and departmental plans.

Weekly work plan.

2. Be responsible for formulating the company's administrative rules and regulations, and after being approved and issued by the general manager, urge all departments to implement them, and pay attention to collecting and implementing them.

Situation, from the company's reality, and constantly improve the company's rules and regulations.

3. Be responsible for contacting the work progress of various departments of the company, and pay attention to collecting opinions, suggestions, advanced models and existence from all sides.

Problems, and report to the general manager.

4. Be responsible for coordinating the relationship between various departments of the company and strive to give full play to the overall organizational advantages of the company.

5. Be responsible for examining and approving the procurement plan of office and labor insurance supplies of each department, and organize personnel to implement material procurement as planned.

6. According to the instructions of the general manager, be responsible for arranging all kinds of meetings of the company, keeping meeting records, and arranging and doing well the meeting work.

7. Responsible for drafting and modifying all kinds of official documents, letters, instructions and reports sent in the name of the company.

8, to guide and supervise the office related personnel numbering, printing, sending and receiving, sorting,

Registration, filing and storage.

9. Manage the company's vehicles, rationally dispatch and use them, arrange personnel for annual review, and handle vehicle insurance affairs.

10. Organize and arrange company activities. Handle temporary residence permits and insurance benefits for employees approved by the company.

1 1. Manage the company's environmental sanitation and be responsible for the company's fire prevention, theft prevention and traffic safety management.

12. Arrange accommodation and catering reception for foreign guests.

13, responsible for formulating and perfecting the company's post setting, and assisting all departments of the company to effectively develop and utilize manpower to meet the company's needs.

Business management needs.

14, according to the existing staffing and business development needs, coordinate and count the recruitment needs of various departments and prepare for annual/monthly recruitment.

The employment plan will be implemented after it is approved.

15, do a good job description of each position, and make corresponding changes according to the company's job adjustment needs to ensure the job description.

In line with reality;

16, responsible for handling the entry formalities, managing and keeping personnel files, and signing employment contracts;

17. Establish and update employee files in time, and make annual and monthly turnover statistics (including resignation, employment, promotion and transfer).

Move, downgrade, etc. ).

18. Formulate training plans and training programs of the company and all departments, and implement them after being approved by the general manager;

19. Conduct training and assessment for employees in probation period, and suggest departments to employ them according to the training and assessment results.

20, responsible for drafting the company's salary system and plan, establish an effective incentive and restraint mechanism;

2 1, responsible for approving the grading, promotion, salary increase, rewards and punishments, internal deployment, transfer and adjustment of employees according to their responsibilities.

Procedures such as resignation, resignation and dismissal.

22, do a good job of employee attendance statistics, responsible for the audit and approval of overtime.

23. Cooperate with other departments to do a good job of employees' ideological work, and promptly accept and solve employees' complaints and labor disputes.

24, other emergency treatment and work assigned by the leadership.

Terms of reference:

1. has the right to ask all departments of the company for necessary information and inquire about their work.

2. Have the right to inspect and supervise the implementation of the general manager's instructions.

3. Have the right to urge all departments to complete the tasks assigned by the company as required.

4. Have the right to urge all departments to file and sort out documents and materials in time.

5. Have the right to coordinate the working relationship between departments according to the instructions of the general manager.

6. Have the right to arrange and dispatch the use of buses.

7. Have the right to review and modify the documents drafted by various departments in the name of the general manager's office.

8. Have the right to refuse to issue documents and materials that are not in conformity with the regulations or of low quality and little effect.

9. Have the right to comprehensively balance or streamline meetings that need to be attended by department heads.

10, and has the right to inspect and supervise the standardization of office supplies and appliances according to the instructions of the general manager.

Responsibilities:

1, responsible for failing to report to the general manager in time after learning of the company's major abnormal situation, causing heavy losses.

2. Be responsible for the consequences caused by mistakes in words and inaccurate information collection and arrangement in the general manager's office.

3. Responsible for the loss of confidential documents and materials caused by lax management.

4, official documents, letters, newspapers and periodicals are not delivered in time, or misinformation occurs, which affects the work.

5. Be responsible for the adverse consequences caused by lax management or improper use of seals and letters of introduction.

6. Be responsible for the adverse effects caused by the quality of subordinates' work.

Be responsible for failing to formulate the policies and objectives of this office in time according to the relevant requirements of the company's policies and objectives or failing to check and implement them in time.

Responsibilities of the administrative department in charge of work

1, responsible for the arrangement of important affairs such as meetings and foreign-related work, the organization of departmental meetings, the arrangement of important meeting minutes and meeting minutes, and the management of conference rooms;

2. Collect all aspects of work, information and data provided by the company;

3. Establish files and save all kinds of files (including personnel files, training files, contract files, document files, etc.). );

4. Draft and file the company's relevant documents, be responsible for sorting and keeping documents, manage books and newspapers, and strictly implement the file confidentiality system;

5, responsible for organizing the company's office expenses plan; Statistics of fixed assets, assist the purchasing department to purchase and distribute office supplies, office consumables and office equipment; Responsible for the management and maintenance of office equipment;

6. Responsible for maintaining the company's daily office order and office environment;

7. Be responsible for confirming administrative office expenses, such as utilities, telephone charges, etc., and applying for payment;

8. Responsible for organizing employees' corporate culture activities;

9, responsible for the company's business card, advertising production, company website maintenance;

10, responsible for assisting relevant departments of the company to handle relevant procedures;

1 1. Complete other tasks assigned by the leaders.

Second, personnel management.

1, responsible for perfecting, executing, implementing and tracking the company's rules and regulations, and maintaining the authority of the company's rules and regulations; Be responsible for conveying relevant systems to employees and supervising their implementation;

2. Strictly implement the company's rules and regulations, and adhere to principles, fairness and confidentiality;

3. Assist all departments to formulate job quotas;

4. Be responsible for the attendance, overtime and holiday arrangement of employees; Planning and distribution of benefits; Issue attendance confirmation and personnel reports on time, calculate and make payroll;

5. Responsible for the organization and management of training activities and the tracking of training results;

6. Assess the employees of the company, manage rewards and punishments, and provide relevant actual conditions to the company;

7. Responsible for the organization and planning of employee activities, and cooperate with the construction of corporate culture;

8. Do a good job in internal cooperation;

9, complete other work assigned by the leadership.

Head of Administration and Personnel Department: xx

20XX April 17

Responsibilities of Administration Department: 3 1. Carry out administrative affairs and make annual, monthly and weekly work plans;

2. Responsible for drafting the company's administrative rules and regulations, urging all departments to implement them after issuing them, and paying attention to collecting the implementation situation, and constantly improving the company's rules and regulations from the company's reality;

3. Be responsible for contacting the work progress of various departments of the company, collecting opinions, suggestions, advanced models and existing problems from all sides, and reporting to the manager;

4. Assist the superior manager to coordinate the relationship between various departments of the company and strive to give full play to the overall organizational advantages of the company;

5. Be responsible for supervising the work of the functional supervisors of the office to ensure the effective performance of all functions of the office;

6. To undertake the examination and approval, annual review and reinspection of various qualifications and certificates of the company;

7. According to the instructions of the manager, be responsible for arranging all kinds of meetings of the company, keeping meeting minutes, arranging and doing well the meeting work, organizing the preparation of meeting minutes or relevant resolutions, and checking the implementation of meeting spirit;

8. Responsible for drafting and modifying all kinds of official documents, letters, instructions and reports sent in the name of the company;

9. Be responsible for numbering, printing, sending and receiving, sorting, registering, filing, borrowing and keeping the company's business license and other documents and important files;

10, responsible for the management, drafting and modification of all kinds of contracts, and report them to the superior manager for approval after completion, and assist in the preparation of the company's tender documents.

1 1, responsible for the configuration, construction and maintenance of computers and networks, the establishment, maintenance, management and update of the company's website, and providing implementation plans and technical support for the company's network publicity;

12. Assist in organizing and arranging company activities;

13, responsible for the environmental sanitation, fire prevention, theft prevention and traffic safety management of the company headquarters;

14, responsible for assisting the superior manager to coordinate external affairs, and reviewing the company's quality and environmental system documents, internal documents, records and internal publications;

15, according to the instructions of the superior manager to do a special investigation and study, prepare the investigation report, and provide the basis for decision-making;

16. Seriously complete other work assigned by the superior manager.

Load regulation

1. Be responsible for the lax management of the company's certificates and documents and the loss, loss and expiration of secrets;

2, responsible for the adverse effects caused by the quality of work of subordinates;

3. Be responsible for the losses caused by failing to report to the superior manager in time after learning of the company's major abnormal situation;

4. Be responsible for the consequences caused by mistakes in office writing and inaccurate data collection and arrangement;

5. Responsible for the untimely delivery of official documents, letters and newspapers, or the occurrence of false positives and losses, which will affect the work;

6. Be responsible for not carrying out work implementation and inspection in time according to the relevant requirements of the company's policies and objectives;

7. Be responsible for contract loss, extension or bad debts caused by improper management of contract files;

Work refinement

Work under the leadership of the department manager, be responsible to the department manager and submit a weekly work summary to the department manager every Friday afternoon;

1, make a detailed summary and plan for your own work, make the monthly work completion and the plan for next month, and report it to the superior manager for reference at the end of each month; Work completion this month and monthly work plan

2. Comprehensively summarize and be familiar with the company's rules and regulations, including quality and environmental certification system documents, check the integrity and standardization of the system and system documents once a quarter, update and supplement them in time, and strive to be perfect and effective; List of company rules and regulations

3. Be responsible for contacting the work progress of all departments of the company and reporting to the superior manager once a month after summarizing. The report documents should include the completed situation, unfinished matters and unfinished reasons, actively provide solutions, and make oral reports on important emergencies every day. Pay attention to collect opinions, suggestions, advanced models and existing problems from all sides, and report to the manager; Work contact list and summary of liaison work implementation

4. Actively contact various functional departments of the office to ensure the effective play of various functions of the office;

5. Be responsible for the examination and approval, annual review and reinspection of all kinds of qualifications and certifications of the company, be familiar with all kinds of licenses of the company, report all kinds of examination and approval, annual review and reinspection plans of this year to the superior manager in January every year, and execute them in strict accordance with the plan after approval; List of annual plans for annual examination and review of licenses

6. Arrange the company's regular office meeting on Tuesday of the second week of each month, make the meeting notice and arrangement well, complete the writing of meeting minutes within 2 working days after the meeting, check the implementation of the meeting spirit, and arrange the temporary meeting reasonably according to the instructions of the superior manager; Meeting sign-in form and meeting minutes

7. Responsible for drafting and modifying all kinds of official documents, letters, instructions and reports sent in the name of the company;

8. Be responsible for numbering, printing, sending and receiving, sorting, registering, filing, borrowing and keeping the company's business license and other documents and important files; Document Distribution and Recycling Record Form, Document/Record Destruction List, Foreign Document Receiving Registration Form, Foreign Document Processing Form, Document/Data Borrowing Registration Form and Internal Document Receiving Registration Form.

9. Responsible for the supervision and management of drafting, modification and execution of various contracts of the company, uniformly scanning and archiving the contracts within the validity period, making electronic lists, contacting the management office and the finance department in real time, summarizing the contract implementation, and submitting the contract summary list to the superior manager for review at the end of each month. Contracts involving various departments must be sent to all departments in the form of electronic files, updated in time, and the contracts that are about to expire are summarized. In principle, they will be included in the summary table of pre-expired contracts two months before the expiration date, and every month. Contract seal form, contract account, contract performance form and summary table of early expiration contract.

10, often log on to the company website to check whether the website is running well, update the company website once a month, summarize the effect of the company website operation at the end of each year and put forward relevant opinions and suggestions;

1 1. Make an activity plan at the beginning of each year according to the company's business trip physical examination activities every two years, and implement it after being approved by the superior manager. Assist in organizing and arranging the company's activities reasonably, safely and effectively, and temporary activities must also be reported to the activity plan; Company activity plan

12, responsible for the environmental sanitation, fire prevention, theft prevention and traffic safety management of the company headquarters;

13, responsible for assisting the superior manager to coordinate external affairs, cooperating with the quality management department to review the implementation of the company's quality and environmental system documents in various departments, and tracking the implementation of the quality and environmental system certification throughout the process;

14, make special investigation and study according to the instructions of the superior manager, prepare the investigation report and provide the basis for decision-making;

15, be familiar with the laws and regulations of the property industry, understand the market situation, and assist in the preparation and bidding of the company's tender.

16. Seriously complete other work assigned by the superior manager.