Acceptance and handover of engineering archives

Acceptance and handover of engineering archives

Project completion file is an important part of project construction, but the relevant leaders and units have insufficient understanding of its importance. The construction unit pays the project deposit, which weakens the responsibility of project completion file management, and the relevant units lack effective regulations on project completion file management. The following is the relevant contents of the acceptance and handover of engineering files that I have compiled for you. I hope you like this article!

A, the acceptance of engineering archives

Included in the urban construction archives (room) file receiving scope of the project, the construction unit shall apply to the urban construction archives management institution for pre-acceptance of the project file when organizing the project completion acceptance. Without obtaining the acceptance documents issued by the urban construction archives management institution, the construction unit shall not organize the project completion acceptance.

Second, the content of the project file acceptance:

1, the project file is complete, systematic, accurate and standardized.

2. The content of the project file truly and accurately reflects the actual situation of the project construction activities and projects.

3. The engineering files have been sorted and filed, which conform to the provisions of relevant specifications.

4. The drawing method, schema and specifications of as-built drawings shall meet the professional and technical requirements, and the drawings shall be neat and tidy, and stamped with the completion stamp.

5, the formation of the document, the source is in line with the reality, and the requirements of units or individuals to sign the document is complete.

6. The material, format, writing, drawing ink and mounting of the document meet the requirements.

III. Number of copies and procedures of project document transfer

Included in the urban construction archives (room) to receive the scope of the project, the construction unit within 3 months after the completion of the project acceptance, must be handed over to the urban construction archives (room) a set of engineering files that meet the requirements; Hand over a set of engineering files to the property management unit for future maintenance, management and utilization; The construction unit shall keep a set of project files by itself. And handle the handover procedures, fill in the handover catalogue, and sign and seal by both parties before handover.

Four, stop construction, delay project file management

Should be temporarily kept by the construction unit.

Five, renovation, expansion and maintenance project file management

The construction unit shall organize the design and construction unit to truthfully modify, supplement and improve the original project files. For the changed part, the project file should be re-compiled and handed over to the relevant units within 3 months after the project completion acceptance.

Further reading

Summary of construction project archives work

A, project overview and files:

Li Yuanba coal mine gas extraction station project is located in Liyuan Village, Shihao Town, Qijiang County, Chongqing. This project consists of gas production pump house, power distribution room, hot water pool and cold water pool.

Structural safety grade: second-class seismic grade: second-class structure type: frame brick-concrete design life: 50 years

Construction unit: Chongqing Yuheng Mining Co., Ltd. Design unit: China Coal International Chongqing Design and Research Institute Supervision unit: Chongqing Seiko Construction Supervision Consulting Co., Ltd.

Construction unit: Second Construction Engineering Branch of MCC Construction Engineering Group Co., Ltd.

The leaders of our company attach great importance to archives work and have formulated a perfect archives management system. The leaders of our company visited the construction site for many times to inspect and guide the archives work. In order to ensure the smooth completion of the project files, the company specially equipped the necessary office supplies, 1 computer, 1 printer, to cultivate and attach importance to the file quality. In the data management project, the archives group has made the data management plan, formulated the practical implementation rules of file management, and specifically formulated the key points of project completion data control.

Second, the data formation:

According to the requirements of the technical documents for the completion of the construction project, the archives group is responsible for the numbering, registration, distribution and storage of the technical documents of the project department, and is responsible for the collection and accumulation of the completion data.

The original data of completion are formed as follows:

1, the project quality evaluation data is jointly formed by the project technical director and the quality inspector.

2. The test data are extracted by the site administrator, sampled by the supervisor and sent to the laboratory for test according to relevant regulations. The laboratory forms data according to the test results and returns two original data to the project department. Summary table and evaluation table are composed of office librarians and technical leaders.

3. When the materials enter the site, the manufacturer shall provide the quality guarantee of the raw materials. After receiving it, the material clerk shall hand it over to the archivist for filing in time, and the technical personnel in the industry shall summarize and sort it out.

4, the construction technical disclosure records formed by the project builder, documenter.

5, hidden inspection data, construction records, formed by the builder according to the actual situation, to supervision, design institute, geology and other relevant units after signing to the archivist.

6. As-built drawings shall be provided by the construction party with first-hand information on site, and shall be changed by the office in the industry after being reviewed by the technical director.

In the process of collecting and sorting files, this project adheres to the principle of synchronization with the progress of the project, and completes the collection and sorting of various technical disclosure records, concrete pouring records, hidden inspection of steel bars and material certification materials before construction. In the process of construction, fill in all construction records, concealed acceptance records and inspection records in time, carry out all tests according to the requirements of the specification, and sort out the records in time. All records are timely, accurate and true. When compiling the as-built drawings, it is necessary to compile the as-built drawings in time according to the hidden records and technical change negotiation documents after the completion of each division and sub-project, so as to ensure that the as-built drawings are visible, tangible, clear and accurate, and ensure the accuracy, timeliness, systematicness and authenticity of the internal quality of the as-built drawings. When collecting, sorting, summarizing and binding files, it should be carried out in strict accordance with the relevant requirements of the "Chongqing Construction Project Archives Special Acceptance Measures" and Chongqing Urban Construction Archives to ensure the completeness, accuracy, truthfulness and completeness of the files.

Li Yuanba coal mine gas extraction station project * * * forms a set of project files, each set of files includes documents, as-built drawings and photo albums. Hand over * * * copies to Party A, including written materials, as-built drawings and photo albums; A set of * * * handed over to the supervision unit, including written materials, as-built drawings and photo albums; The construction unit shall keep * * * copies, including written materials, as-built drawings and photo albums.

Iii. Features of the project document:

1. According to the actual situation, the project archives team collected the guarantee materials and written materials respectively by two people, and the special person was responsible for the comprehensive inspection, which basically completed the tasks required for file sorting.

2, around seeking truth from facts to form information production work style, do not engage in "memoirs", do not engage in false information.

3. The data written by the filing group is standardized and written in print.

This document is written in blue and black ink.

Four. The work of the Archives Section:

Several comrades in the archives group pay attention to unity and cooperation, often study the requirements of archives arrangement together, and give full play to their respective expertise to ensure timely and accurate archives acceptance after the project is completed. If you don't understand the questions, ask the relevant comrades of the construction unit. If you really don't know, please ask them to personally guide the work.

Emphasizing the importance of archival work, with the support of the project manager, the archival team boldly manages the work, insists on handling it according to the requirements of archival management, and recognizes the facts clearly, so that the information formers have a further understanding of the current information management situation.

During the construction of this project, the project department has been inspected by the superior management department for many times, and the files have been affirmed by the relevant leaders. We strive to make persistent efforts in the future work, so that our project archives work will continue to move to a new height.

Verb (short for verb) self-evaluation:

The technical department of the company inspected my on-site archives, and the staff of the archives group made a self-evaluation of the on-site archives after consulting the relevant personnel of the company. The archives of this project can basically reach the "qualified" level.

Six, experience and summary:

1, dealing with the relationship with the builder, quality inspector, material supervisor, test and other relevant departments is the key to the smooth implementation of archival work. In the process of file management, we must deal with the relationship with the builders, quality inspectors and other data formers in accordance with the principle of "cooperation and mutual assistance".

2. You must have a high professional level to convince others and establish the prestige of file management. First of all, we should improve our skills, go to relevant departments for file training, and be sure of everything in file management.

3. When the project starts, it should be arranged in strict accordance with the requirements of archives and high-quality structural standards, so as to reduce the influence of some adverse factors on archives work in the construction process.

4. Fully understand the role of archival work in the utilization value of projects and projects, and be sure to manage archives well.

Seven. Future work plan:

1. From now on, we should focus on the optimization of file management. We should study hard, digest the relevant contents of file arrangement, exchange opinions with owners and archives, and improve our own ability.

2, organize relevant information forming personnel to learn, through careful work, strictly pay special attention to the concealed engineering and process handover acceptance, pay special attention to the material test work, participate in the construction scheme and construction technical disclosure work, to ensure that the information can be further improved in the next step.

Eight. Conclusion:

In the process of collecting and sorting out engineering files, this project has received strong support from contractors, supervision units and higher authorities, and I would like to express my heartfelt thanks!

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