When writing a letter to the applicant, what should you write?

Some people say that a "cover letter" is a "stepping stone" and a "passport", and it is indeed true. Because a good cover letter leaves a good first impression on the recruiting unit before you arrive, which is helpful for your "selection".

So, how to write a good cover letter? Are there any tips for writing a good cover letter? Of course! If you pay attention to practice from the following aspects, you will soon master the skills of writing a good cover letter.

1. Writing format. Generally speaking, a cover letter belongs to the category of letters, so the basic format should meet the general requirements of letters: it mainly includes six aspects: title, body, end, signature, date, and appendix.

(1) Title: The title of the cover letter is often more formal than the title of the general letter. It should be treated differently when actually writing: if it is written to the leader of the personnel department of a state agency or public institution, use " "Dear Director × If the manager writes a cover letter, it can be called "Dear XX Factory Director (or Manager)"; if the cover letter is written to the president of the university or the Director of Human Resources, it can be called "Dear Professor XX (or President, teacher, etc.)". But it is best not to use informal titles such as "Jing Qishi", "Senior XX", "Master XX", etc. Of course, some free-style cover letters do not require a "title".

(2) Text: This is the central part of the cover letter, which comes in various forms. It generally requires information about the source of job information, the position to be applied for, basic information about yourself, work achievements, etc.

(3) Ending: Generally, it should be written: A. I hope the other party will reply and hope to have the opportunity to participate in the interview; B. Write a brief greeting such as respect and blessing. For example, "I wish your company prosperity," "Bless your health," "Thank you deeply," etc. You can also use general words such as "Sincerely, salute."

(4) Signature: It should be consistent with the "title" at the beginning of the letter. In foreign countries, it is common to add some adjectives such as "your sincere ××, your dependent ××, your loyal ××" before the signature. You can write it, or you can write "your student ××", You can also write nothing and just sign your name.

(5) Date: Generally written on the lower right side of the signature, it is best to write it in Arabic numerals, and write the year, month and day in full.

(6) Appendix: The cover letter generally requires that you send some valid documents at the same time, such as copies of academic certificates, degree certificates, professional title certificates, ID cards, work certificates (job certificates), award certificates, household registration, etc., as well as Resume, recent photos, etc. Therefore, you’d better indicate them one by one in the lower left corner of the text. In doing so, one is to facilitate the recruitment unit's review, and the other is to leave a good impression on the other party of being "organized, responsible, and thoughtful."

2. Main content

(1) Explain your basic situation and sources of job search information. First of all, you should introduce yourself concisely in the main text, focusing on introducing your academic level, experience, achievements, etc. related to the position you are applying for, so that the recruiting unit will be interested in you from the beginning, but your detailed resume should be included as an appendix. Secondly, you'd better write down the source of the information, such as "I learned that your company is expanding overseas business and recruiting new people, and I read your company's recruitment advertisement in the "XX Newspaper" yesterday, so I took the liberty to write a letter to come here. Apply for the position of senior accountant." After writing in this way, not only will the teacher become famous, but it will also make the recruiting unit feel that the recruitment advertising fee is not in vain.

If the company you have in mind does not openly recruit talents, and you do not know whether the unit needs to recruit talents, you can also write a "self-recommendation letter" to "ask for advice." For example, "I have heard that the company has an excellent reputation, is developing rapidly, and its products are very popular. It is learned that your company is exploring new business areas, so I take the liberty to write a letter of self-recommendation and earnestly hope to join your company as soon as possible. My basic situation is..." < /p>

(2) Describe the position you are applying for and the various abilities that make you qualified for this position. This is the core part of the cover letter. It mainly shows the other party that you have the professional knowledge and work experience, the professional skills and achievements, and the expertise, interests, personality and related abilities that are consistent with the requirements of the job.

In short, you should make the other party feel that you are qualified for this job no matter from which angle you look at it. When introducing your knowledge, education, experience or achievements, you must highlight your strengths and personality that are suitable for this job, and be unconventional and interesting. In order to attract and impress the other party, you must not write "irrelevant" things. For example, you want to apply for a position in the "public relations team" of a company, but you write in capital letters "I am delicate, quiet, If you are interested in mathematics" and other things that have nothing to do with public relations, you will definitely not be admitted.

(3) Introduce your potential. For example, introducing to the other party that you have done various social work and achieved good results indicates that you have management and organizational skills, development and The future of training; if you introduce that you have just returned from studying abroad, it indicates that you are proficient in foreign languages ??and familiar with foreign living environments, and may open up overseas markets in the future.

(4) Express the hope of getting an interview opportunity: At the end of the letter, it is best to express the hope that the other party will give you an interview opportunity, express your enthusiasm to become a member of your company as soon as possible, and seriously Please indicate your detailed mailing address, postal code and contact number. If you ask your relatives and friends to pass it on, you should pay attention to the contact information, the name of the contact person, and your relationship to facilitate contact.

3. Things to note

(1) Seek truth from facts, introduce your abilities and expertise appropriately, and neither brag nor belittle yourself.

(2) It should be focused, organized, and targeted. The length should be 2-3 pages and less than 1,500 words. If it is too long, it will bore people; if it is too short, it will appear unserious and unserious, and it will not leave a deep impression on people.

(3) The writing style must be smooth, the expression must be accurate, and the handwriting must be neat and beautiful. This is actually the first test. If you can write well, you should write carefully and write "Yours sincerely" after your signature. If your handwriting is not good, you'd better print it or ask for help. Although the effect of writing for someone is not good, it is better than the crooked and difficult-to-understand "Book of Heaven".

(4) Carefully select photos to facilitate visual inspection by the recruiting unit. Whether it is a half-length photo without a hat or a full-length photo, it must be recent. The image must be clear, soft, and undistorted. You can ask relatives and friends for advice in advance to choose the best photo to send.

(5) Learn to write cover letters in multiple languages. For example, comparing Chinese and English, or comparing Chinese and Japanese, etc. This not only shows your foreign language ability, but also shows your respect for the recruiting unit.

(6) It is best to use pens and brushes when writing. Ballpoint pens are also acceptable, but red pens and pencils cannot be used. Because in foreign countries, writing with a red pen means breaking off diplomatic relations, while writing with a pencil means disrespecting others. After you finish writing, it is best to check it carefully several times to make sure there are no typos or omissions.

(7) Be sure to choose better letter paper and envelopes. Do not use letter paper and envelopes that are too thin, too yellow, or rough. It is best to affix a beautiful stamp on the front of the envelope. , to attract the other party's attention.

4. There are four types of failed cover letters:

(1) A cover letter that sets a time limit for the other party must fail. For example, "I am going on a business trip abroad on × month × day. Please kindly ask your manager to reply to you before × month × day." Although this kind of writing seems quite polite on the surface, it is actually limiting the other party's time, as if "Giving orders" to the other party can easily make people annoying.

(2) A cover letter that stipulates obligations for the other party is bound to fail. For example, "I would like to apply for the position of accountant in your company with the most sincere feelings, and hope to be respected, considered and hired by your company." This way of writing is actually forcing the other party, because the actual meaning of this sentence is: "If you don't hire me, you don't trust me. Therefore, you must hire me to reflect your trust."

(3) A cover letter written in the above-depressed tone is bound to fail. For example, "Mr. General Manager XX of your company wants me to write to you directly"; or "Minister XX is very concerned about my job application and has asked me to write to you. Please take care of me." This kind of cover letter makes people feel more comfortable. The recipient was disgusted after reading it. Because he thinks, "Since the general manager (or minister) is already interested, why are you writing to me? It's really unnecessary." Or he thinks, "This is not bad, you'd better become the assistant to the general manager (or minister)." Sorry, my temple here is small and cannot accommodate you, a great immortal with a great background." Then he tore the letter into pieces and threw it away.

If the general manager (or director) asks about it in the future, he will reply, "I have never received a letter from him! Has it been lost?"

(4) "Hand it up and sell it" style job search Faith is bound to fail. For example, "There are many companies that want to hire me, so please reply as soon as possible." This is actually threatening the person and using other units to pressure him. It seems to be saying, "I am a talented person." "Hey, they are all rushing to hire me. If you don't hire me, you don't love talents, don't recognize talents, and don't use talents." Therefore, it often angers the other party and leads to failure in job hunting.

The ways to avoid the above four phenomena are: first, to be modest and prudent and seek truth from facts; second, to be sincere and modest in tone; third, to put yourself in a correct position.

Cover letter format and writing points:

If you want to attract the attention of the HR manager, it is better to write a cover letter. The cover letter is a cover letter of the resume and can be placed at the front of the resume or at the back of the resume. A cover letter can be a great complement to a resume that lacks descriptive words.

The format of the cover letter is not fixed, and generally includes three to five short paragraphs. The following is a five-paragraph writing format to introduce the writing points:

The first paragraph should be able to arouse Interest the recruiter in you as a candidate and inspire enthusiasm in the reader. Why should the reader read this letter? What can you do for her?

The second paragraph must sell your value. What are your skills, abilities, qualifications and credentials that can meet the needs of readers and job requirements?

The third paragraph shows your outstanding achievements, achievements and educational background, which must be able to directly and strongly support the second paragraph. The content of the second paragraph. If possible, quantify these achievements.

The fourth paragraph must initiate future actions. Ask to schedule an interview, or tell the reader that you will call them within a week to discuss next steps.

The fifth paragraph should be a very brief paragraph that ends the letter and expresses gratitude.

Generally speaking, a good cover letter also has the following characteristics:

(1) A cover letter is an informal letter and must be able to establish rapport between both parties. Atmosphere. So, use words that are enthusiastic, energetic, and uplifting to impress the other person.

(2) In the beginning, briefly explain where you saw the recruitment advertisement or obtained the recruitment information, and which position you are more interested in. This will invisibly help the personnel manager in his work. Too busy.

(3) The cover letter must introduce you and your value to future employers.

(4) An effective cover letter should be easy to read, have a larger font size than the one on your resume, and be short—three to five short paragraphs should be enough.

(5) Make sure to sign and date the cover letter.

How to write an excellent cover letter

If you want to write an excellent cover letter, you must keep the following suggestions in mind:

(1) Use special paper with your name, address and phone number written on the top. Use matching paper for your resume - it shows your class and professionalism.

(2) If you have the name of the HR manager of the company you are applying for, you can customize a cover letter at the beginning of the cover letter. A cover letter is addressed specifically to a specific individual.

(3) If you are unwilling to customize each letter and would rather use a form letter, use the honorific "Dear Recruiting Manager." (Do not use "Dear Sir" because the hiring manager may be a woman.)

(4) Try to keep the length of the cover letter within one page.

(5) Demonstrate your unique problem-solving skills in your cover letter and support them with specific examples.

(6) It is not appropriate to discuss salary in a cover letter unless asked to do so.

(?) If you ask for salary history and treatment requirements, then you should open this "window" moderately (for example, not low to medium), and indicate that this can be further Negotiable (if possible).

(8) Make sure the cover letter has a professional demeanor.

(9) Make sure there are absolutely no spelling, printing and grammatical errors in the cover letter.

(10) Make sure your cover letter is short and concise. Never be cluttered or talk without meaning.

(11) Don’t lie or exaggerate.

Everything you say in your cover letter and resume must be able to be supported and substantiated during the interview.

(12) Avoid negative and conflicting topics in your cover letter. The purpose of a cover letter and resume is to put your best foot forward. Negative material (frequent turnovers, termination of previous positions, etc.) can be handled in a flexible manner during the interview.

(13) Use honorifics to end the cover letter.