Detailed explanation of six secretarial qualification certificates

Detailed explanation of the six types of secretarial qualification certificates

1. National Secretary Professional Qualification Certificate

This certificate is the first national unified examination secretary launched by the Ministry of Labor and Social Security in 1997 The professional qualification certificate is also the entry standard certificate for the secretarial industry.

Certificate levels: National Vocational Qualification Level 5, Level 4, Level 3 and Level 2.

Application conditions:

1. Level 5: Working in this occupation for more than 2 years.

2. Level 4: Obtain a Level 5 secretarial certificate, and have been continuously engaged in this profession for more than 2 years, or have been continuously engaged in this profession for more than 4 years.

3. Level 3: Obtain a Level 4 secretarial certificate, and have been continuously engaged in this profession for more than 4 years, or have graduated from a bachelor's degree, and have been continuously engaged in this profession for more than 2 years.

4. Level 2: Obtain a Level 3 secretarial certificate, and have been continuously engaged in this profession for more than 4 years, or have graduated from a bachelor's degree, and have been continuously engaged in this profession for more than 4 years.

Issuing authority: Ministry of Labor and Social Security.

Evaluation: This secretary qualification certificate is universally recognized and is a valuable secretarial qualification certification. It is the qualification certificate for the secretarial profession in China. At present, most secretarial recruitment in domestic enterprises and institutions use this certificate as the basic standard.

2. National Business Secretary (CBSC) Qualification Certificate

This certificate is an examination project established by the Vocational Education Professional Committee of the China Business Technicians Association in accordance with national documents, aiming to cultivate compound, multi-faceted professionals. Business secretary talents with functional and planning abilities.

Certificate levels: Junior Business Secretary, Business Secretary, Senior Business Secretary.

Application requirements:

1. Junior business secretary: technical secondary school degree or above.

2. Business Secretary: Graduated from a bachelor's degree or junior college, or engaged in related work for more than two years after obtaining a junior certificate.

3. A senior business secretary who has been engaged in related work for more than 2 years after graduating from a bachelor’s degree and obtaining a business secretary certificate; a senior business secretary who has been engaged in related work for more than 3 years after graduating from a junior college and obtained a business secretary certificate; or a senior business secretary who has been engaged in related work after graduating from a technical secondary school and obtained a business secretary certificate More than 6 years of relevant work experience.

3. London Chamber of Commerce and Industry (LCCIEB) Secretary’s Certificate

The London Chamber of Commerce and Industry Examination Bureau, referred to as LCCIEB in English, is one of the largest vocational skills certificate issuing organizations in the world. Students who obtain the certificate can continue to study for professional qualification diplomas or further study at foreign universities. This certification currently has examination centers set up in more than 30 provinces and cities in China.

Examination level: The examination level is divided into three levels. The current exams in China are Level 2 and Level 3.

Application conditions: Anyone with a certain level of English proficiency can register to take the exam.

Certification agency: London Chamber of Commerce and Industry Examination Bureau

Evaluation: This certificate is known as the "secretary green card" and can help the holder obtain more employment opportunities. It is especially favored by enterprises in Commonwealth countries and Southeast Asian countries. This certification is more suitable for professional secretaries who need to continue their studies, especially those who go to foreign universities for further studies.

4. Cambridge International Certificate in Office Management (Cambridge Secretary)

This certificate was introduced by the Chinese-British Center of the National Ministry of Education Examination Center from the Cambridge University Examination Committee in the United Kingdom and was developed according to international standards Secretarial technical and vocational training courses, this qualification is currently recognized in 160 countries around the world.

Certificate levels: Beginner, intermediate, and advanced.

Application requirements: School students with a technical secondary school degree or above and office workers, with a certain foundation in English.

Certification agencies: Examination Center of the Ministry of Education of China, Examination Committee of the University of Cambridge in the United Kingdom.

Evaluation: This certificate is an international and domestic dual certification certificate. In addition to meeting the employment needs of students, it also meets the needs of practitioners to improve their skills. It has the characteristics of practicality, versatility and openness, and is a higher-level certificate. Secretary qualification certification program.

5. IAAP Secretary Qualification Certificate

IAAP is the English abbreviation of the International Association of Professional Secretaries. It is a world-famous transnational professional organization with branches in 27 countries and regions. At present, IAAP has set up training and examination centers in big cities such as Beijing and Shanghai.

Application requirements: High school degree or above, and 6 years of working experience as a secretary.

Issuing organization: International Association of Professional Secretaries.

Evaluation: As a world-famous secretarial association organization, the influence of the examinations organized by it cannot be underestimated. It is called a "doctoral level" qualification certificate in the industry.

6. International Business Secretary Professional Qualification Certificate

This certification is issued by the China Association of Foreign Trade and Economic Cooperation Enterprises of the Ministry of Commerce. It is a new certification project launched this year.

Certificate level: divided into two levels: International Business Secretary and Senior International Business Secretary.

Application requirements:

1. International business secretary: high school degree or above; degree from technical secondary school, technical school, vocational school or above in related majors; interested in engaging in related work.

2. Senior International Business Secretary: Those with a college degree, vocational education or above; those with a high school degree and more than 2 years of relevant work experience in international trade business; those with an International Business Secretary certification.

Certificate-issuing agencies: China Association of Enterprises for Foreign Trade and Economic Cooperation of the Ministry of Commerce, National Foreign Economic and Trade Manager Professional Qualification Certification Office.

Requirements for applying for the Secretary Qualification Certificate

Examination Overview

The secretarial profession is a very important job in the management of enterprises and institutions. Many developed countries have strict requirements for secretaries, and all employees must hold a secretarial professional certificate. Our country has decided to implement a secretarial professional qualification certificate system, which stipulates that all personnel engaged in secretarial work in enterprises, institutions, and foreign-related institutions must undergo a secretarial professional qualification appraisal, obtain a qualification certificate, and then hold the certificate to work. In the new national professional standards for secretaries, the previous three levels of junior, intermediate, and advanced were replaced by national qualification level five, national qualification level four, and national qualification level three respectively, and on this basis, national qualification level two was added.

There are four levels in this profession, namely, Level 5 Secretary (National Vocational Qualification Level 5), Level 4 Secretary (National Vocational Qualification Level 4), and Level 3 Secretary (National Vocational Qualification Level 3). ) and Level 2 Secretary (National Vocational Qualification Level 2).

Registration time

Generally, registration is done two months before the exam.

Application materials

Candidates can bring their ID card, professional qualification certificate, corresponding training graduation (completion) certificate, proof of years in the profession (original), and their identity Certificate and copies of certificates, and 5 2-inch black and white photos without hats must be submitted to the Municipal Vocational Skills Appraisal Center to register. The registration deadline is 30 days before each appraisal.

Examination time

The secretarial exam is held twice a year, in May in the first half of the year and in November in the second half of the year. The specific exam time is slightly different every year.

Exam format

The secretary professional qualification examination lasts 180 minutes. The examination procedures are professional ethics assessment, situational video written examination, and written written examination. The assessment time is 30 minutes, 60 minutes, 90 minutes. The test format is as follows:

1. Written response: Candidates answer the questions on the standardized written examination paper on the answer sheet. The question types are divided into single-choice questions and multiple-choice questions.

2. Scenario simulation: Candidates answer written questions based on the scene videos they watch; there are two videos, and each video tests 15 knowledge points.

3. Task solution: Candidates provide written answers to the written work tasks.

4. Comprehensive test: The English test for foreign secretaries includes listening questions, multiple choice questions, and writing questions.

5. Performance evaluation: Experts conduct a comprehensive review of the personal work performance records provided by the candidates.

In addition, in terms of job requirements, this standard sets the ability requirements for national professional qualification level five secretaries, level four secretaries, level three secretaries and level two secretaries in order, with higher levels covering the requirements of lower levels.

Application conditions for obtaining a secretary qualification certificate:

Level 5 secretary (one who meets one of the following conditions):

(1) Having received formal training as a level 5 secretary Achieve the required number of standard hours and obtain a completion certificate.

(2) Work as a trainee in this profession for more than 2 consecutive years.

Level 4 Secretary (those who meet one of the following conditions):

(1) Obtain the Level 5 Secretarial Professional Qualification Certificate, work in this profession continuously for more than 2 years, and pass the Level 4 Secretary Formal training must meet the prescribed standard hours and obtain a completion certificate.

(2) Obtain the fifth-level secretarial professional qualification certificate and work in this profession continuously for more than 3 years.

(3) Have been engaged in this profession continuously for more than 4 years.

(4) Obtain a vocational (professional) graduation certificate from a secondary vocational school or above that has been reviewed and approved by the labor and social security administrative department and has the fourth-level secretarial skills as the training goal.

Third-level secretary (those who meet one of the following conditions):

(1) Obtain the fourth-level secretarial professional qualification certificate, have been engaged in this profession for more than 4 years, and have passed the third-level secretary qualification certificate Formal training must meet the prescribed standard hours and obtain a completion certificate.

(2) Obtain the Level 4 Secretarial Professional Qualification Certificate and work in this profession continuously for more than 5 years.

(3) Obtain a bachelor's degree and work in this profession for more than 2 years.

Second-level secretary (one who meets one of the following conditions):

(1) Obtain the third-level secretarial professional qualification certificate, have been engaged in this profession for more than 4 years, and have passed the second-level secretary qualification certificate Formal training must meet the prescribed standard hours and obtain a completion certificate.

(2) Obtain the third-level secretarial professional qualification certificate and work in this profession continuously for more than 6 years.

(3) Obtain a bachelor's degree and have been working in this profession for more than 4 years.