General Manager’s Office Secretary Job Description

General Manager’s Office Secretary Job Description

The company’s General Manager’s Office needs to manage the company’s overall situation, so what are the job responsibilities of the General Manager’s Office Secretary? Let me take you through it. !

General Manager’s Office Secretary Job Description 1

Responsibility 1: Arrange the work activity schedule of the company’s leaders and complete the daily work assigned by the leaders

Task 1: Arrange the company Leadership work, activity schedule, accompanying and assisting leadership work activities

Task 2: Complete the daily tasks assigned by the leader

Responsibility 2: Assist the leaders of the department in arranging various foreign affairs activities

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Task 1: Receive visiting head office leaders and other customers

Task 2: Assist department leaders to arrange regular meetings of the company’s leadership team and business meetings, and supervise the implementation of meeting resolutions

Responsibility 3: Drafting various official documents

Task 1: Responsible for drafting various documents assigned by company leaders

Work basis (norms and systems closely related to the work of this position) , standards):

Implementation Rules of the Enterprise Management Award, "Official Document Management Regulations of China Ocean Logistics Company and China Ocean Shipping Agency", "Dalian Methods for Filing Documents and Materials of Foreign Agents" General Manager Office Secretary Job Description II

1. Reception work of the General Manager’s Office: answer phone calls; guide guests into the conference room, pour tea, notify relevant personnel to meet; sign for express letters, etc.;

2. Various administrative documents (Notifications, requests for instructions, submissions, letters, meeting minutes, summaries, etc.) drafting, submission, copying, distribution, reminder, registration, clearance, filing;

3. Fill in the development company’s monthly report, in Submit the report on the 12th of the following month;

4. Prepare monthly real estate market report;

5. Fill in the real estate statistics report of the Statistics (Panyu Statistics) Bureau and submit it before the end of each month; The annual statistical report shall be submitted before January of the following year;

6. Various types of file management of the company (filing, distribution of contracts, borrowing, etc.);

7. Annual review of the company’s business license, Fill in the annual inspection report and prepare annual inspection materials;

8. Contact the insurance company and purchase compulsory company vehicle insurance and commercial insurance;

9. Company network, office equipment (computers, copiers, Printers, fingerprint machines, etc.) maintenance, management and repair;

10. Follow up the contract approval process of each department and contract payment application;

11. Responsible for cleaning the conference room, General manager's office sanitation, and care of flowers and plants in the conference room and general manager's office;

12. Calculate construction site logistics costs and monthly office property water and electricity bills;

13. Establish monthly material usage Plan and do a good job in the procurement, acceptance, warehousing, distribution and management of materials;

14. Management of the company’s fixed assets and regular inventory;

15. Weekly booking team Event venue, prepare relevant materials (balls, water, etc.);

16. Other tasks assigned by the general manager (General Manager of Panyu), deputy general manager, and department managers. General Manager Office Secretary Job Description 3

1. According to the requirements of the director of the General Manager (General Manager Recruitment) Office, assist in drafting the hotel’s comprehensive business reports, plans, summaries, resolution briefings and official documents of the department letter.

2. Participate in regular administrative meetings and general manager office meetings, keep meeting minutes, understand the implementation of various decisions and resolutions, and provide timely feedback.

3. Summarize various reports and keep a log of hotel events and foreign affairs activities.

4. Assist the director of the general manager’s office with daily reception, letters and visits and other related matters. Responsible for reviewing external documents and internal documents.

5. Responsible for the general manager’s daily phone calls.

6. Complete other tasks assigned by the director of the general manager office. ;