Taiyuan University of Technology Modern Science and Technology College student file issues

The student records system is an indispensable part of an educational unit and is crucial to the management of the school. In this society where science and technology continue to improve, computer science becomes increasingly mature, and high efficiency is emphasized, the manual way of managing files is inefficient and has poor confidentiality. In addition, over time, a large amount of files and data will be generated, which is very difficult to find. , update and maintenance have brought many difficulties. This is far from meeting the needs of schools and students. Therefore, as part of computer applications, using computers to manage student file information has advantages that manual management cannot match. For example: fast retrieval, convenient search, high reliability, large storage capacity, good confidentiality, long life, low cost Low class. These advantages can greatly improve the efficiency of student archives management, and are also important conditions for scientific and formal management of enterprises and their integration with the world.

Archives management for college students

If a contract is signed before graduation, can the company also take away the files, or can the files be taken away after graduation?

1. You have not graduated yet, so it is impossible to withdraw your files;

2. The labor contract is different from the tripartite agreement signed by college students when they are employed (signed by the school, you, and the company, The tripartite agreement also has legal effect). Without the tripartite agreement, it is impossible to transfer your household registration and files;

3. The tripartite employment agreement will not take effect until you graduate. You can sign it at any time. The certificate will become invalid after reporting to the unit! The tripartite agreements before and after are essentially waste paper! The tripartite agreement only proves that you are employed by that company and does not specify the specific content of the labor contract, so a formal labor contract will be signed later. Even if it is not signed, the validity of the tripartite agreement will not be affected!

4. If the company does not have custody rights, it can host the files in the talent market (both companies and individuals can come forward to host the files, and the company must obtain my consent for hosting).

2. The difference and connection between graduates’ “student status files” and “personnel files”!

The student status files of graduates refer to the files of students who have passed the national unified examination and been admitted to colleges and universities. It records the college entrance examination results, school study results, and family status in the form of written materials. , performance during school and rewards and punishments, etc. The graduate's personnel file is converted from the student status file. It means that after the graduate graduates, the graduate's report card is placed in the student status file, and then the school transfers the file to the personnel department of the graduate's employment unit or the entrusted talent. exchange agencies. At this time, the student status file officially becomes a personnel file, which can only be realized after the graduates sign an employment agreement with the employer or an entrusted talent exchange agency, and then complete the relevant graduation procedures and obtain a report card.

3. How should graduates treat their files?

At present, there is a common phenomenon among graduates who do not understand or care about archives; some even have graduated for several years, but their archives are still kept in school; At home, what's more, I no longer know where to throw the files. It seems that "the files are of no use anymore." In fact, this is not the case. Here is only a brief explanation. Nowadays, the recruitment of employees by enterprises and institutions, the selection of national civil servants, etc. must review files, and the relevant information recorded in them is used as important evidence for selecting talents. In addition, such as handling social insurance, professional title evaluation, and issuing various relevant certificates, etc. Your personnel file is required. In short, in real life, personnel files still play an irreplaceable role, and we should pay enough attention to avoid unnecessary troubles and losses in future study and life. At the same time, it is emphasized that due to relevant national policies, if graduates cannot find an employment unit temporarily after graduation, their files can be kept by the school for two years for free. This is because the difference between "student status files" and "personnel files" has not been clarified. . Therefore, some students mistakenly believe that since the school keeps it for free, there is no need to go to a talent exchange agency to take care of it. What the school saves is only your "student status file", but what really comes into play is your personnel file. For example, your transfer to full-time, grading, professional title evaluation and other related matters can only be carried out after the student status file is converted into an adult file.

According to national policies, one year after graduation (subject to the date signed by the human resources department of the reporting witness), graduates of colleges and technical secondary schools can be approved by the human resources department of their unit or the entrusted talent exchange agency to become a full-time grader; undergraduate graduates can work for one year after graduation. (Based on the reporting date). College graduates and technical secondary school graduates who have worked for three years after graduation can apply for junior professional titles. The personnel department of the unit where they work or the entrusted talent exchange agency will be responsible for the process. It can be seen that the student status files kept by the school are just "storage" and do not play any role. In a sense, the gains outweigh the losses.