What does a clerk do?

Clerks are the lower-level employees of the company, generally engaged in document processing. There are also many companies that divide the levels of employees/clerks/staff in terms of salary. However, some companies have very high requirements for clerks and also grant some powers. . It may also be the first step into management.

ICBC clerks are divided into two categories: the first category, clerks are clerks in the ordinary sense; the second category, "clerks" are clerks in the non-ordinary sense.

Mainly divided into: administrative clerk, personnel clerk, copywriting clerk, file clerk, and sales clerk.

1. Administrative clerks are mainly responsible for the daily affairs of the office.

2. The personnel clerk is mainly responsible for personnel attendance, personnel recruitment, salary calculation, social security processing and logistics management.

3. Copywriters are mainly responsible for drafting documents, contracts and other documents.

4. The file clerk is mainly responsible for managing company documents, contracts and other related information.

5. The sales clerk is mainly responsible for assisting in the management, classification, sorting, filing and storage of sales contracts and other marketing documents. Extended information

Responsibilities of an office clerk

Mainly responsible for meetings, documents, seals, files, reception, publicity boards, sending and receiving documents and newspapers, specifically:

1 . Answer and transfer calls; receive visitors.

2. Responsible for the secretarial, information, confidentiality and confidentiality work of the office, and do a good job in collecting and organizing office files.

3. Responsible for the cleanliness of the general manager’s office.

4. Keep meeting minutes.

5. Responsible for the distribution of company documents, letters, emails, newspapers and magazines.

6. Responsible for sending and receiving faxes.

7. Responsible for the storage of the office warehouse and the registration of items entering and leaving the warehouse.

8. Prepare the company's publicity column.

9. Keep and use the official seal in accordance with the company's seal management regulations and be responsible for it.

10. Keep company canteen expenses and journal records, make statistics on meal expenses, and collect and keep meal expenses.

11. Mailing of monthly environmental protection statements and tabulation of social security.

12. Manage employee personnel file materials well, establish and improve the management of employee personnel files, and strictly enforce file borrowing procedures.

13. Insurance and application for social insurance.

14. Calculate monthly attendance and submit it to the finance department for accounting, keeping a record.

15. Manage various office properties, use them rationally and improve their efficiency, and promote frugality.

16. Accept other temporary jobs.

Sales:

1. Under the leadership of the Planning Department Manager, be responsible for the design, planning, implementation and business management of the company's promotional activity plans.

2. Responsible for preparing the company's annual promotional activity budget, submitting the annual promotion plan, formulating and coordinating the promotion time and plan selection of promotional activities in each region.

3. Responsible for the work guidance and approval management of promotional activities in each region, and assist each regional market in carrying out promotional activities.

4. Responsible for formulating the company's public relations plan and implementation plan, planning and organizing the implementation of public relations activities.

5. Responsible for the plan management and document filing of promotional activities, evaluate the effectiveness of the activities, and submit quarterly promotional activity analysis reports.

6. Complete other tasks assigned by the planning manager.

Files:

1. Responsible for drafting minutes of company administrative meetings and other regular meetings;

2. Responsible for the unpacking, registration and circulation of various documents , expediting and other work, do a good job in receiving, sorting, keeping and statistics of various files of the company, and implement centralized and unified management;

3. Responsible for the storage of various documents and files and make statistics;

4. Responsible for the borrowing, copying and utilization of files, preparing necessary search tools and reference materials as needed, paying attention to information feedback, providing convenience for file review by various departments of the company, and carefully keeping records of use;

5. Collect all kinds of files in a timely manner, do a good job in daily filing work, and do a good job in sorting, repairing, binding, cataloging and archiving;

6. Responsible for the acceptance of archived documents , Appraisal, ensure that the archived documents are complete, fully signed, neatly bound, scientifically classified, and easy to use;

7. Responsible for regular inspection of files, timely collection of lent files, and ensuring that the accounts are consistent;

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8. Clean the archives and record temperature and humidity every day, implement anti-theft, fire prevention, dust prevention and other safety measures, and repair and copy damaged or deteriorated files in a timely manner.

Clerical professional requirements

1. First of all, you must have a good writing skills, whether you are writing "solid" things or "empty" things. In addition, you need to be good at understanding the leader's intentions. Sometimes, he may not be able to express what he wants to say well, but you must be able to put yourself in his shoes.)

2. The work efficiency must be high and the memory must be super strong, because there are many trivial things and emergencies to be dealt with. Sometimes there are some small and long-term things that need to be done. If If you forget it accidentally, the consequences will be disastrous.

3. If you are the leader’s secretary, you should also take good care of the leader’s daily life, think of and take care of him, it is very important to do this well.

4. The work of clerks is relatively complicated. Some clerks in small companies are simply handymen. They usually sweep the floor, wipe the tables, and pour water when someone comes. The most important thing is that clerks must Be able to think and think, and know what to do and what not to do.

5. Generally speaking, the computer skills of clerks only need to be able to operate "office" office software.

Reference: Baidu Encyclopedia-Clerk