In what ways can OA system help enterprises?

What value can the collaborative office system bring to the organization?

With the development and progress of organizations, it is increasingly necessary for organizations to exchange information, convey orders, request decisions, share and reuse knowledge in an efficient and timely manner. These collaborations based on reports, bills and documents have produced new collaboration methods and tools with the Internet.

Collaborative management software has solved 80% of transactions and events in the daily work of enterprises and institutions with the collaborative work mode of "people-centered, event-driven, process navigation, form presentation, internal and external communication, application integration and centralized enjoyment". Through the combination of rigidity and flexibility, individuality and individuality, different work management needs can be met, and work efficiency and execution can be significantly improved.

What value can the collaborative office system bring to the organization?

1. Improve office efficiency

Typical income

Potential revenue business area

Functions and Countermeasures of Collaborative Office System

Speed up the examination and approval

check and ratify

Change manual approval to electronic approval.

Change the serial signature process into a countersignature process.

Simplify manual operation and improve work efficiency.

Manual file sending

Information query and retrieval

Change manual mode to electronic mode (e.g. change manual transmission to electronic transmission).

Adopt office automatic circulation function

Using electronic information search means

Planned event management

Information * * * Enjoy management

Electronic collaborative management

Facilitate information communication and improve communication efficiency.

Online instant messaging

2. Reduce management costs

Typical income

Potential revenue business area

Measures taken

Save the cost of paper, travel, communication, telephone, fax and mail.

work report

Official document approval

Official document circulation

Official document release

Review rules and regulations

Electronic approval

Online file circulation

Online document management

Electronic bulletin, electronic magazine

* * Upload and enjoy the electronic version of rules and regulations.

Group will

Job investigation

Sub-unit work report

Expense approval

1, mobile office

2. Web conference

3. Electronic reporting

4. Online approval

Save car cost

Vehicle management and dispatching

Through unit operation

Reduce the cost of office equipment

Planning, use and maintenance of office equipment

Office equipment management

Save document management costs.

Cultural manuals, systematic compilations, monthly magazines, official documents, publications, etc.

Use knowledge base management and * * * to share documents, and use electronic publishing.

Improve the speed of information acquisition

Acquisition of commercial information

Get office information

Link and query of network resources

And business system integration.

Comprehensive query of office information

Utilization of knowledge base

3. Improve management execution

Typical income

Potential revenue business area

Measures taken

Standardize office processes and realize standardized management.

1, plan approval, expense approval

2. Document circulation

3. Work report

1, office process analysis and optimization, and establish various office process models.

2. Establish operational specifications and information flow constraints.

3. Establish an electronic distribution template.

Information standardization

Organizational application integration will gain the maximum benefit at the lowest cost.

Effective information coordination and consistency of information interaction

Formulate a standard information format and a standard interaction mode.

Improve management transparency

management of standardization

Retroactivity of execution

Perform tracking

All data are recorded in the system, keeping all kinds of operation traces.

Use monitoring tools to query execution status.

Transparent access to business data

Speed up examination and approval

check and ratify

Manual approval is electronic approval.

Serial approval process is a parallel approval process.

Improve decision-making ability

Plan approval

Expense approval

Introduction of system

And extract useful information directly from the business system.

Inquire useful information from the knowledge base

Improve the reaction speed

Handling of various abnormal situations

Quickly handle all kinds of opinions and reports

Quickly examine and approve various applications or official documents.

Change manual management and adopt electronic means, such as mobile office and email.

Integration from business to collaborative office

Find the matters that need to be handled directly through agency work.

4. Meet the application needs of all levels of the organization.

Decision-making level: the leaders of the organization headquarters and functional departments can do the following through collaborative work:

1, and release all kinds of instruction information of the day to people at all levels.

2, review applications, plans, programs and other affairs and events (including loans, procurement, reimbursement, etc.). )

3, timely tracking the implementation of important events.

4. Supervise the information and status of related projects and related personnel.

5. When you leave the office, you can walk around and handle all kinds of information at any time.

6. Communicate with the department manager online in real time.

7. Arrange the organization meeting and check the meeting minutes at any time.

8. Check the organization announcements, surveys, discussions and knowledge base at any time.

9. Query the main business and financial statement information in the organization in real time.

Branch level: leaders of overseas offices can accomplish the following tasks through collaborative work:

1, decompose and coordinate all kinds of instructions sent by superiors.

2. Make relevant plans according to the instructions.

3. Business and transaction requirements on the day of release

4. Handle and summarize all kinds of applications, plans and events inside and outside the organization, and report to the superior supervisor.

5. Supervise related projects

6. Conduct video conference (VOIP, etc. ) report and communicate with the headquarters on the project progress (project management module) and internal management (related personnel module).

Executive layer: through collaborative work, organize department leaders at all levels to do the following work:

1, execute the instructions sent by the superior, and feed back the execution status and results.

2. Complete this work according to the business process rules.

3. Check the organization announcements, surveys, discussions and knowledge base at any time.

4. Communicate and coordinate with the organization department and external personnel in real time.

5, timely filing organization, project, personnel documents and important records.

6. Fill in the work-related data report and submit it for approval.

Employee level: ordinary employees in various departments can do it through collaborative work:

Turn on the computer every day, always do a few things:

1, execute the instructions sent by the superior, and feed back the execution status and results.

2. Complete this work according to the business process rules.

3. Check the organization announcements, surveys, discussions and knowledge base at any time.

4. Communicate and coordinate with the organization department and external personnel in real time.

5, timely filing organization, project, personnel documents and important records.

6. Fill in the work-related data report and submit it for approval.

Outreach layer: For example, agents, customers and partners at all levels can work together to:

1. Inquire about the products and market information released by their organization.

2. Feedback the demand information of products, markets and customers in time.

3. Fill in purchase orders, after-sales service cards and maintenance lists and send them to their organizations.

4. Enjoy the network services provided by the organization.

5. Direct online communication and consultation with relevant personnel of the organization.

5. The solution of collaborative communication:

Enjoy knowledge and improve learning ability.

Each department sets up a document folder to store departmental documents;

Centralized storage, sharing and unified management of knowledge, experience and process information;

It is convenient and flexible to classify and control information and authorize learning according to the content.

Process control, standardized management

System process-driven, table display, improve management visibility;

Random cooperation process, visualization of results, improving the effectiveness of authorized cooperation;

Organization-level systematic management tools implementation platform.

Agile organization and quick response

Through collaboration and email opening, the response of external information is transformed into internal collaboration to reduce information attenuation;

Bottom-up information reporting shortens the time and process of information symmetry;

Set up an "inter-departmental" dynamic project team as needed;

The results of internal process treatment are transformed into downward feedback and react to the outside in time;

Mobile collaboration, real-time approval and processing.

Enhance communication and promote cultural construction.

Establish a three-dimensional communication platform through announcements, news and forums;

Improve the interest of organization members in participating in and assisting in cultural construction.

Integrating IT system information resources

Centralized storage system management;

No need to remember the password, single sign-on is associated with other applications;

Plus ERP and other system data.

Effectively reduce operating costs.

Paperless office, saving conference costs;

Greatly reduce the communication cost;

Improve the efficiency of individual soldiers and effectively curb the growth of manpower.

6. Value contribution to enterprises and institutions:

Collaborative software is not only a portal and tool for individuals in an organization, but also a collaborative work platform for all roles in an organization. Its value can be reflected in both qualitative and quantitative aspects:

Personal Portal and Tools: Effectively manage your activities, business, time, plans, schedules and affiliated resources, and highly correlate all elements.

Teamwork platform:

1, which provides processes and rules at the organizational level, standardizes behavior management mode and improves organizational reproducibility;

2. Achieve cross-organizational and cross-regional management, reduce operating costs and improve organizational agility;

3. Effectively improve the communication inside and outside the organization, improve the working atmosphere and enhance the construction of corporate culture;

4. Improve the learning ability of the organization, enjoy knowledge resources and reduce the cost of human resources;

5. Record and monitor the process, status and results of the transaction in the whole process to improve the execution of the team;

6. Integrate information silos and business systems.

……

7. Collaboration brings great benefits to enterprises and institutions:

1, per capita transaction processing efficiency is improved >; 15%

2. improve the efficiency of team organization and communication > 30%

3. Improve organizational learning ability > 20%

4. Reduce the expansion of human resources by > 8%

5. improve the planning and control ability of the team > 20%

6, office and communication, travel savings > 15%