Do personnel files have to be kept in the Social Security Administration? What is the connection between files and retirement?

As an HR responsible for personnel file management, I would like to remind you that, to be precise, the Social Security Administration does not have personnel files. The state has relevant documents and regulations on the preservation of personnel files. Personnel files, as the original information that records an individual's learning and work trajectory, can affect retirement approval and benefit accounting. The following is a specific analysis of the issue, I hope to help you!

1, where should personnel files be stored?

(1) Personnel file storage authority

According to the "People's Republic of China *** and the State Archives Law" and the "Central *** Central Organization Department on the further strict management of cadres file notice" (Zhongguo Fa [2014] No. 9) and other documents, in order to save the personnel file, you need to have file management authority. Details are as follows:

1. government departments. For example, the talent mobility service agencies (referred to as talent mobility service agencies) that are subordinate to the organization departments of the party committees and government personnel administration departments above the county level (including the county level).

2. Enterprises with a party system. For example: state-owned enterprises, institutions, civil servants, central enterprises and other units.

Notes:

1. Other units are not allowed to manage the personnel files of mobile personnel without authorization.

2. General private enterprises and private enterprises are not authorized to keep personnel files.

3. It is strictly prohibited to carry personal documents.

(2) What services are provided by talent mobility service organizations?

Talent mobility service organizations are mainly responsible for the management of mobile personnel. It mainly provides the following 7 kinds of services:

1. Receipt and transmission of documents.

2. Collection, appraisal and filing of archival materials.

3. Document organization and storage.

4. Provide inspection (borrowing) services for conforming units.

5. Issuance of relevant certificates based on archival records.

6. Provide political review (inspection) services for relevant units.

7, the transfer of party membership and organizational relations of the archive staff.

2, what is the relationship between personnel files and retirement?

Personal learning and work experience recorded in the personnel file is an important basis for retirement approval and salary accounting. Details are as follows:

1. Accounting for the payment period. Before the establishment of the social security contribution system, the group of people who participated in the work, or participated in the military, the youth, etc., you need to provide personnel records, calculation to determine the payment period.

2. Determination of cadre status. Female workers retired at the age of 50, female cadres retired at the age of 55. Women who are about to retire need to be identified through their personnel files.

3. Determination of work experience for special types of work. Employees in special types of work can retire 5 years earlier. The retirement approval department will focus on reviewing whether the work experience recorded in the personnel file meets the retirement requirements and whether the type of work performed meets the requirements of the catalog of special types of work.

4. Determination of professional titles and honors. Pensions can be increased for those who have been awarded intermediate or above or intermediate or above honors within a specified period of time. For example, those who obtained intermediate or higher titles and municipal or higher honors in Shenyang before 1998 will have their pensions increased upon retirement. If you want to increase this part of the pension, you need to check what is recorded in the personnel file to determine.

Those who are not involved in the above four cases may not provide personnel files when they retire.

In the end:

1, some of the mobile staff and non-Party Committee management of enterprise employees, personnel files can be stored in the local talent circulation service center.

2. College graduates, after graduation, the personnel file will be mailed to the enterprise or transferred to the birthplace talent mobility service center for management.

3. Starting from January 1, 2015, talent mobility service organizations will manage the files and no longer charge for file storage. Therefore, if a company is unable to archive documents, please do not keep them in your own possession, but transfer them to the Talent Mobility Service Center as soon as possible.