Provisions on the Administration of Social Insurance Business Archives (for Trial Implementation)

The administrative department of human resources and social security is responsible for the organization and leadership of the archives management of social insurance business.

Social insurance agencies are responsible for the management of social insurance business files and accept the business guidance of the archives administration department.

Social insurance business archives shall be kept by social insurance agencies at or above the county level. The storage period of social insurance business files is divided into two categories: permanent and regular. Conventional storage periods are 10 year, 30 years, 50 years and 100 year. The specific storage period of various social insurance business files shall be implemented in accordance with the filing scope and storage period of social insurance business materials.

The regular storage period of social insurance business files is the shortest storage period. The storage period of social insurance business files starts from 65438+ 1 in the year following the date of formation. The social insurance agency shall identify the expired social insurance business files.

The appraisal work is carried out by the relevant person in charge, business personnel and file management personnel of the social insurance agency and relevant personnel of the administrative department of human resources and social security, and the appraisal team is responsible for the appraisal and puts forward handling opinions.

In the appraisal, it is found that the storage period of business files is too short and needs to be kept, and the storage period shall be re-determined. The social insurance agency shall compile a destruction inventory of the files that can be destroyed after identification, report it to the administrative department of human resources and social security at the same level for the record, and destroy it after the approval of the main person in charge of the social insurance agency.

Without identification and approval, no files shall be destroyed.

The social insurance agency shall send two or more persons to supervise the destruction of archives. The supervisor shall sign the destruction list and indicate the destruction method and time. Destroy the inventory and keep it forever. Social insurance agencies have one of the following acts, make corrections within a time limit, and punish the directly responsible staff, supervisors and other directly responsible personnel according to law; If losses are caused to the insured units or individuals, they shall be liable for compensation according to law:

(1) Failing to file or hand over files as required;

(2) Forging, tampering, concealing or destroying archives without authorization;

(three) dereliction of duty, resulting in the loss or damage of files;

(four) illegal provision, copying files, disclosure of employer or personal information;

(five) other acts in violation of social insurance business archives and national archives laws and regulations. (a) the registration materials of the insured units. Including the registration form and related audit materials filled in by the insured unit when handling the insurance registration, change registration and cancellation registration. ............................................. [Permanent].

(2) the registration information of the insured. Including employees of payment units, retirees, unemployed urban residents, rural residents, individual industrial and commercial households and urban flexible employees who participate in social insurance as family units or individuals, when going through registration procedures such as participation in insurance, change of social insurance relationship and change of basic information, the registration form and relevant audit materials .......................................................................................... [65438

(3) Management materials for personal accounts of social insurance. Including pension, medical insurance personal account reconciliation, personal account modification and other related materials ... [100]

(four) management materials of social insurance registration certificate. Including social insurance agencies issuing social insurance registration certificates to insured units, verifying and reissuing the issued social insurance registration certificates, and reissuing registration forms and relevant verification materials by units that have lost social insurance registration certificates in .............................................................. [10].

(five) social insurance card (certificate, manual) management materials. ..................................................................................................................... [50 years] for the initial issuance, replacement and withdrawal of social insurance cards (certificates and manuals) of the insured.

(six) social insurance benefits to receive qualification verification materials. Including ........................ [50 years], the relevant audit materials for auditing the qualifications of people enjoying social insurance benefits.

(seven) retirees socialized management service materials. Including the registration form and related materials of information collection, transmission and daily management services for retirees who implement socialized management services ... [50 years]

(8) Registration materials for resettlement in different places. Including those who should enjoy social insurance benefits in different places and the insured who have been stationed in different places for a long time, and the approval forms, filing forms and related materials filled in to enjoy various social insurance benefits in the resettlement place or stationed place .................................... [50 years].

(9) Service agreement management materials. Including agreements, evaluation materials, termination agreement materials signed with fund payment agreement banks, designated medical institutions, designated retail pharmacies, industrial injury agreement medical rehabilitation institutions, industrial injury agreement assistive devices configuration institutions, network communication operators, additional insurance underwriting units, etc. [10] (1) social insurance premium collection and approval materials. Including ....................................... [100], such as checking the payment base, determining the work injury rate, interrupting payment, resuming payment, making up payment, paying in advance (supplementing), refunding, late payment fee and interest surcharge.

(2) Payment vouchers, accounting books, accounting statements, etc. , according to the "accounting archives management measures" to determine the storage period.

(3) List and summary of social insurance fund collection [50 years]

(4) Annual Summary of Social Insurance Fund Collection [Permanent]

(5) remind. Including social insurance fee payment notice and payment agreement ... [10]

(6) proof of payment. Including payment vouchers and related materials issued for payment units and individuals, ................... [10 year] (1) endowment insurance treatment approval materials. Business forms and relevant audit materials for the declaration and approval of the insured's basic pension, pension benefits for supporting immediate family members and their deaths, funeral expenses for pensioners, verification of other one-time pension benefits, adjustment of pension benefits, correction of pension benefits, payment of pension benefits and reduction of pension benefits ... [50 years]

(II) ....................... [50 years], the business form of one-time payment declaration for personal account of endowment insurance and related audit materials.

(3) materials for appraisal of labor ability. Including the notice of the conclusion of the insured's labor ability appraisal, relevant documents and audit materials ............................ [50 years]

(4) Payment vouchers, accounting books, accounting statements, etc. Endowment insurance, and determine the storage period according to the accounting file management measures.

(5) the pension insurance payment schedule and summary table [30 years]

(6) Annual summary [permanent] (1) outpatient special disease registration materials paid by the endowment insurance fund. Including outpatient special disease enrollment registration form and related audit materials .................. [10]

(2) Medical registration materials. Including the insured's hospitalization, family sickbed, referral registration form and related audit materials ............................... [10]

(three) medical insurance hospitalization approval materials. Including .............. [10], the business form for declaration and approval of hospitalization medical expenses and related audit materials.

(four) medical insurance outpatient treatment approval materials. Including outpatient medical expenses declaration and approval business forms and related audit materials. ....................................................................................................................................................................

(five) medical insurance payment vouchers, accounting books and accounting statements. , according to the "accounting archives management measures" to determine the storage period.

(six) medical insurance payment schedule and summary table [30 years]

(7) Annual summary of medical insurance fund payment [permanent] (1) unemployment filing materials. Including the business table of unemployment insurance benefits's qualification registration, the list of unemployed people and relevant unemployment proof materials ................................. [10]

(two) the unemployment insurance relationship transfer materials of the unemployed. ...................................... including collection period, treatment standard and other related materials [10]

(three) unemployment insurance benefits approved materials. Including unemployment insurance benefits declaration and approval business table and related audit materials ...................................................... [10]

(four) approved materials to promote employment subsidies. Including business forms and related materials for the unemployed to declare and approve vocational training and job introduction subsidies. ............................................................................................................................................................

(5) Payment vouchers, accounting books and accounting statements of unemployment insurance. , according to the "measures" to determine the storage period of accounting files.

(six) the unemployment insurance payment schedule and summary table .......... [30 years]

(7) Annual Summary of Unemployment Insurance Fund Payment [Permanent] (1) Work-related injury filing materials. Including the industrial accident registration form and related materials ............................................ [10]

(2) Work-related injury identification materials. Including the work-related injury determination decision, relevant documents and audit materials ....................................... [50 years]

(3) Work-related injury registration materials. Including work-related injury worker registration, work-related injury insurance information change registration form and related materials ............. [50 years]

(four) materials for the approval of work-related injury insurance benefits. Including one-time disability allowance, disability allowance, life care fee, one-time work-related death allowance, work-related death funeral allowance, support for immediate family members of work-related death and their pensions, and related materials ... [50 years]

(five) materials approved by the medical treatment of work-related injury insurance. Including the business table of medical treatment, rehabilitation, assistive devices configuration, and labor ability appraisal expenses declaration and approval for work-related injuries and related materials ............................... [10]

(six) approved materials for the prevention of work-related injuries. Including the insured unit work-related injury prevention expenses declaration approved business table and related materials. ..........................................................................................................................................................

(seven) payment vouchers, accounting books, accounting statements, etc. For industrial injury insurance, the storage period shall be determined according to the measures for the management of accounting files.

(8) Work-related injury insurance payment list and summary table [30 years]

(9) Annual Summary of Work Injury Insurance Fund Payment [Permanent] (1) Pregnancy registration materials. Including business forms and related materials for female employees to apply for pregnancy registration and declaration. ................................................................................................................................................................

(2) Registration data of complications. ............................. [10], including the application and approval forms and related materials for family planning operation complications.

(three) maternity insurance benefits approved materials. Including the medical expenses and maternity allowance of the insured due to the complications of childbirth and family planning treatment, as well as other relevant audit materials ................................................................................................... [10]

(four) maternity insurance payment vouchers, accounting books, accounting statements, etc. , according to the "measures" to determine the storage period of accounting files.

(5) Maternity insurance payment schedule and summary table [30 years]

(6) Annual summary of maternity insurance fund payment: ....................... [Permanent] (1) Annual statistical statements of various social insurances. ........................................................................................................................

(2) Social insurance data and analysis reports in ..................................... [30 years]

(3) Monthly/Quarterly Statistics of Social Insurance Business [10]

(four) the annual budget and final accounts of various social insurance funds shall be kept for a period of time according to the Measures for the Administration of Accounting Archives. (a) social insurance audit materials. Including audit plans, audit notice, work records, relevant evidence, audit notice or rectification opinions, punishment proposals, audit reports and other professional documents and related materials .................... [30 years]

(two) social insurance supervision materials. The investigation and handling of illegal cases of social insurance notified by the administrative department of social insurance to the social insurance agency according to the relevant provisions, and the relevant administrative law enforcement documents and other materials ........................................................................... [30 years].

(3) Internal control materials of social insurance agencies. Including internal control supervision work plan, internal control inspection notice, work record, relevant evidence, notice or rectification opinions, internal control report and other professional documents and related materials ................................... [30 years]

(4) Audit materials of major social insurance cases, important cases and special cases ........................................................ [Permanent].