Detailed process of file processing after graduation

Detailed process of file processing after graduation

Graduates' files are very important for fresh graduates. The following is the detailed process of the post-graduation file processing method I collected for you. Welcome to read!

For the students who are about to graduate, it should be a happy thing to find a satisfactory job in the graduation file, but before Xiao Li is happy, the trouble comes again: the new unit needs to manage the personnel file, and Xiao Li, who thought that the personnel file would be automatically transferred after graduation, found that his file was gone. In the interview, the reporter found that, like Xiao Li, he was busy looking for a job just after graduation. Ignore it? There are not a few such examples. According to a survey, nearly 40% highly educated job seekers have joined? Abandoned file family? Many graduates simply don't know where their files are, and they don't realize that improper handling of personnel files will bring them a lot of trouble. In fact, under China's current personnel system, many procedures can't be bypassed, such as civil service examination, professional title evaluation, and political review abroad. These all need personnel files.

Employment period

You can apply for school supervision for two years.

According to relevant persons from the personnel department of the city, college graduates are most prone to three kinds of file problems: First, they did not go through any formalities when they graduated. Flying freely? ; Second, although it was entrusted to the relevant institutions, no one cared about it since then, and only looked back when using it; The third is to stay in your own hands.

It is understood that there are several ways to deal with graduate files. Students must take the initiative to handle the file transfer procedures according to their own specific conditions. Filing with someone? . Graduate students usually send their student files and ideological and political performance forms to the school before May to July; Those who have already participated in the work, file to the work unit. If the work unit does not accept student files, it will send them to the human resources center and the talent market.

If you don't find a job, the school can only send the files to the education bureau or personnel bureau where the students are from. Generally speaking, files can be kept by the school within two years after graduation. Files that have not been transferred during the employment period will be transferred from the school to the talent exchange center where the student's household registration is located after the expiration; Those who participate in western planning or teaching work shall be kept by the school, and then come to the school to file files after the teaching period expires.

At present, the state generally adopts three methods for the archives of unemployed college graduates:

1. Transfer the files to their original places, which will be received by the personnel bureau of prefecture-level cities. This method is more suitable for graduates who are ready to work in the source areas and graduates who don't want to work for the time being.

Advantages: it is simple and convenient to go through the formalities after employment in the country of origin.

Disadvantages: leaving your hometown for employment within two years, you need to go through the reassignment procedures again.

2. Leave the documents at school. The state issued a document to allow graduates who have not yet implemented their household registration and files to stay in school for two years. After the implementation of the work unit, the accounts and files will be moved to the place where the work unit is located. If the application file has not been executed for more than two years, the school will move its file and account back to its place of origin, and the school will no longer issue employment registration cards for it. This method is suitable for graduates who have a desire for employment but have not yet found a job.

Advantages: the school has high integrity, and it does not charge extra for keeping the account relationship and files on its behalf.

Disadvantages: Graduates' files stay in school only to prolong their career choice, and they have no personnel affiliation with the school, so they can't issue certificates involving personnel relations.

3. Transfer files to employment agencies or talent exchange centers. This method is more suitable for graduates who are preparing for postgraduate entrance examination, entrepreneurship and flexible employment.

Advantages: It is easy for graduates to solve some practical problems.

Disadvantages: Because there is relatively little communication between graduates and employment guidance centers, it is easy to cause poor information.

? Give up the file? Three Disadvantages Graduates' personnel files record students' personal experiences, including student ID cards, transcripts, certificates of rewards and punishments, party and group materials, and work experience. And they are all original.

Graduates will face problems such as graduation, job title declaration, endowment insurance, personnel transfer, social security benefits, calculation of length of service, further studies (such as going abroad, taking the postgraduate entrance examination) and taking the civil service examination, all of which are inseparable from files. Therefore, the college employment guidance center reminds college graduates that the files seem to be temporarily unavailable, but? Give up the file? Will make some personal rights and interests can not be guaranteed.

First of all, it will affect personal interests. With files, you can enjoy related personnel, labor and social security services, such as handling social insurance and unemployment insurance. Whether working in the original unit or finding a new job after resigning, when handling social insurance and receiving unemployment benefits, the length of service, salary, treatment, position and years of social security participation recorded in personal files are the main basis.

Secondly, it will affect the graduation of graduates and calculate the length. Many college graduates did not go through the formalities of taking part in the work in time after finding a job, and they were still students after working for several years, which affected their graduation.

Graduates want to change jobs, there is no file, and the length of service in the original unit cannot be counted. Although some units can reissue new files now, the previous experience, evaluation, identity and other history will no longer exist, which is bound to cause certain losses.

Third, it will delay job title evaluation and job transfer. After graduating from college, some graduates have not submitted their files to the unit, and there is no talent service center designated by the government, so the evaluation of professional titles will be affected because of incomplete procedures.

Some people have saved files in talent service institutions after graduation, but they have not gone through the employment formalities in time. A few years later, when they switched jobs, they found that they needed to go through all the formalities after taking part in the work, and they could not be officially transferred until they became regular and graded.

? Abandoned file family? Remedial plan 1. Files left in talent service institutions have been ignored, as long as the relevant procedures can be handled to straighten out the file relationship;

2.？ Pocket files? Need to consult the talent service organization as soon as possible. If you open the file bag, the information inside must be verified by the relevant departments. If the file information is lost, it must be supplemented and confirmed by the original unit;

3.？ Job hopping? Personnel who have left their files in the original unit for a long time without going through the formalities of file transfer should negotiate with the original unit to solve the problems left over after job-hopping so as to transfer the files in time;

For those who don't know where the files are, you can consult the school, the personnel department where the original household registration is located and the employer who took the first job.

Post-graduation file processing methods and detailed processes 1, graduates? Student status file? With what? Personnel files? What's the difference and connection?

The archives of graduates' school status refer to the archives of college students who passed the national unified examination and were admitted. It records the results of college entrance examination, academic performance at school, family status, performance during school and rewards and punishments in the form of written materials. Graduates' personnel files are converted from student status files, which means that after graduation, graduates' transcripts are put into their student status files, and then the files are transferred by the school to the personnel department of the graduate employment unit or the entrusted talent exchange institution. At this time, the student status file officially becomes a personnel file, which can only be realized after the graduates sign an employment agreement with the employer or the entrusted talent exchange institution, perform the relevant graduation procedures and obtain the registration card.

2. How should graduates treat their files?

At present, there is a common phenomenon among graduates: they don't understand and care about archives, and some even stay in school a few years after graduation; Others have left their documents at home. To make matters worse, they have lost them. At present, enterprises and institutions should review files when recruiting employees and selecting national civil servants, and take the recorded relevant information as an important basis for selecting talents. In addition, personnel files are also needed for handling social insurance, evaluating professional titles and issuing various relevant certificates. Due to the relevant national policies and regulations, graduates who can't find employment units temporarily after graduation can keep their files for two years free of charge. Some students mistakenly think that since the school keeps it for free, they don't need to go to the talent exchange institution for custody. In fact, the school left it for you? Student status file? What really matters is your personnel files, such as your regular grading and professional title evaluation, which can only be carried out after the student status files are converted into personnel files. According to the national policy, college graduates can graduate one year after graduation (subject to the date signed by the personnel department of the registration card) with the approval of the personnel department of the unit or the entrusted talent exchange institution; Undergraduate graduates who have graduated for one year (subject to the registration date) and college graduates who have graduated for three years can declare their junior titles, which shall be handled by the personnel department of the unit or the entrusted talent exchange institution. It can be seen that the school's student status file is just? Shop? , does not play any role.

3. Which institutions can keep personnel files?

According to the national policy, the personnel exchange institutions at all levels under the organization and personnel department are qualified to keep the personnel files of college graduates after employment. All kinds of private enterprises, township enterprises, Sino-foreign joint ventures and wholly-owned enterprises have no right to manage employee personnel files, and generally entrust personnel exchange institutions at all levels to manage them. Graduates can also entrust talent exchange institutions to handle personnel relations in their own names. In addition, talent exchange institutions at all levels, such as provincial talents, municipal talents and talents from all districts, are only different in their respective departments, and there is no difference in others.

4. Which graduate files are suitable for hosting in talent exchange institutions?

Graduates who don't want to return to the local area but want to leave their registered permanent residence at school, graduates who are preparing for postgraduate entrance examination, and graduates who are not sure whether they can work in their current units for a long time can also choose to entrust their personal files to talent exchange institutions.

5. Matters needing attention when graduates sign employment agreements.

Before signing the agreement, we should fully understand the enterprise, including working environment, salary, working hours, labor intensity, etc. , and according to our actual situation and wishes, we will sign the employment agreement after making it clear. Thoughtfulness is the best policy (there is a time limit for reassignment according to regulations). At the same time, I also remind you that graduates who work in big cities such as Beijing, Tianjin, Shanghai and Guangzhou have no meaning to you except that the unit gives you insurance. If you can't move your hukou to this city, simple file transfer doesn't mean anything to you. You can leave personnel files in talent exchange institutions and then go to work in the above cities, which can reduce unnecessary troubles and even cause losses.

6. What services do graduates enjoy after entrusting personnel exchange agencies with personnel agents?

(a) responsible for the acceptance and transfer of personnel files; (2) Graduate employment classification; (3) file salary promotion; (4) declaration of professional title promotion; (5) Handling settlement procedures; (six) the certificate issued by the province, the household registration certificate, the certificate of purchasing service, the certificate of family planning, and the certificate of going abroad for political examination. ; (seven) for old-age insurance, unemployment insurance, medical insurance collection procedures.

I. On the Employment Procedures for Graduates 1. Graduate employment procedure

A. The Employment Guidance Center of the Student Affairs Office will send the employment agreement of the national ordinary colleges and universities (hereinafter referred to as the employment agreement) to all colleges and universities, and all colleges will send the materials to graduates, one for each graduate.

B, collect graduates' demand information, and read graduates' employment guidance and related books and periodicals.

C, graduates self-recommendation, interview (according to the demand information, send personal recommendation materials to interested units or directly participate in campus job fairs, supply-demand meetings and online job fairs held in various places).

D. Graduates sign employment agreements with employers, and the graduates, employers and colleges where graduates are located each keep one copy.

E, will enter the graduation appraisal dispatch stage at the end of May.

(1) All departments organize graduate seminars, graduation commemorative activities and graduation education mobilization meetings, study relevant documents, and arrange for graduates to go through the formalities of leaving school.

(2) Each department should go to the Employment Guidance Center of the Student Affairs Office to receive the portfolio, transfer notice and graduate registration form.

(3) Graduates do graduation appraisal.

(4) The hospitals report employment suggestions.

⑤ According to the arrangement of the Ministry of Personnel, the Student Affairs Office handles the graduation registration card at the Ministry of Personnel.

F, in the middle and late June, graduates will attend the graduation ceremony of the school and get the registration certificate from each college.

2. How do targeted students find jobs?

Directional students are not recommended in principle. If it is really necessary to recommend because of special circumstances, you should hold your application for reassignment (explain the reasons for reassignment in detail), and send an official letter to your unit (region) agreeing to transfer and reassign. Graduate students must also be signed by the school admissions office, according to the country of origin.

Second, about the employment agreement 1. Why can each graduate only have one employment agreement?

"Employment Agreement" is a certificate for the school to prove that graduates are qualified for employment, and it is also a certificate for the employer to go through the formalities for examination and approval of graduates' employment at the competent department of graduates' employment. In order to maintain the seriousness of the job market, avoid a graduate being hired by two employers at the same time, resulting in the waste of employment indicators of employers, and at the same time, in order to maintain the reputation of the school and the employment of future graduates, each graduate can only have one original employment agreement.

2. How to terminate the employment agreement?

Each graduate has only one set of Employment Agreement (in triplicate) printed by the Student Affairs Office of the Ministry of Education and issued by the school. Graduates pass? Two-way choice? After determining the receiving unit and signing the employment agreement with the employing unit, both the graduates and the employing unit should earnestly fulfill the agreement. Graduates who unilaterally breach the contract shall bear the liability for breach of contract.

Graduates who have signed employment agreements need to go through the following termination procedures if they want to breach the contract:

A, to the original signing unit for written consent to terminate the letter (stamped with the official seal of the unit)

B, submit a written application to our college (specify the reason for termination), and attach the termination letter of the unit and the original employment agreement signed by the deputy secretary in charge of graduate employment, and then submit it to the Employment Guidance Center of the Student Affairs Office after being signed and sealed.

C the employment guidance center of the student affairs office examines and approves the new employment agreement according to the relevant regulations.

D, graduates will report to the college after receiving the new agreement.

3. How to reissue the graduate employment agreement if it is lost?

Graduates who lose their employment agreement need to submit a written application, which is signed by the teacher in charge of graduate employment in the department (institute) and then reissued. The reissued employment agreement says. According to me, the original students have been lost. Is this a lost substitute? To show that it is different from a formal employment agreement. Graduates who falsely report the loss of employment agreement shall be given corresponding school rules and regulations according to the seriousness of the case.

Three. Questions about employment approval 1. What procedures do employers need to go through when enrolling graduates?

Employers need to sign employment agreements with graduates when accepting graduates, and some areas need to be reported to the local government graduate employment authorities for approval, such as Beijing, Shanghai, Shenzhen, Guangzhou and other places. Graduates can ask the receiving unit to go to the local government department in charge of graduate employment to confirm whether approval is needed.

2, the basis of the school employment plan ("registration card" directly to the receiving unit)

The employment plan (registration card) used by the school is mainly based on the employment agreement and the opinions of the employment department of the employer. Employment graduates should pay attention to the Employment Agreement signed with the employer, and need to affix the official seal of the higher authorities (employers with useful human rights do not need to affix their seals).

Fourth, the problem about the registration card 1. What is the function of graduate registration card?

What is the full name of the registration card? National employment registration card for college graduates? , printed directly by the Ministry of Education, and issued separately by the employment management department of provincial college graduates. The employer receives and arranges graduates' work with the registration card, and hands over graduates' files and accounts. One person can only issue one registration card. Registration cards printed or issued by other departments are invalid. Graduates should take good care of their registration cards, and any altered or torn registration cards will be invalid for whatever reason.

2. Time for issuing registration cards

Graduates are generally in the middle and late June, and the specific time is subject to the notice of the provincial office.

3. When will the registration card be issued?

After the registration card is returned, each college will collect it from the student office and distribute it to the graduates after they go through the formalities of leaving school.

4. When will the graduates report?

The registration time on the registration card is generally one month from the date of issuing the registration card, but each employer generally has its own requirements, so graduates should seek the opinions of the employer in advance.

5. I accidentally lost my registration card. How can I reissue it?

The replacement procedure for lost registration cards is as follows:

1. Graduates submit a written application, which is signed and sealed by the teacher in charge of employment in the department (institute).

2. Certificate issued by the Employment Guidance Center of the Student Affairs Office.

3. Graduates shall go through the formalities at the mobile deployment office of the ministries and agencies with the statement of Hebei Daily and the original school certificate, newspaper statement and graduation certificate.

Verb (abbreviation of verb) Questions about files and accounts 1. How do graduates transfer their files and accounts after employment?

Graduates' files are sent by the school to the archives management department of the graduate work unit according to the employment unit. Graduate accounts are transferred by the school police station according to the employment unit indicated on the registration card.

2. What is the basis for registering and transferring files?

Employment registration card and admission notice are the vouchers for the transfer of graduates' files. Where the reporting unit goes, the accounts and files will be transferred.

3. How can I inquire if the company has not received the file?

The unit has not received the file, and the graduates should check with the teachers in charge of graduate employment in each college.

4. What procedures do graduates need to go through when their country of origin changes?

If the origin of graduates changes, they should show their parents' transfer certificate and kinship certificate (with official seal) and the household registration certificate of the police station where the new account is located. After being audited by the college, it will be submitted to the Student Affairs Office for the record.

6. Possible problems 1. What if the employer refuses to accept the graduates when they report for duty?

National regulations:? The graduate employment plan implemented through consultation and approved by the national department in charge of graduate employment must be seriously implemented. Without reconsideration by both universities and employers and approval by local authorities, schools may not reassign graduates without authorization, and employers may not accept and return graduates? .

When the employer refuses to accept, graduates should take the initiative to explain the situation to the employer, don't quarrel with each other, and don't rush back to school. They should get in touch with the school in time, and the school should distinguish the responsibilities and handle them properly in accordance with relevant regulations. If the plan fails to be implemented due to mistakes in school work and graduates are sent by mistake, the school shall be responsible for putting forward adjustment opinions for approval. Due to major changes (such as merger, bankruptcy, bankruptcy, etc.). ) is unacceptable, and it is necessary to negotiate with the school in time to make reasonable adjustments. The employer puts forward too high requirements for graduates that are difficult to achieve and do not meet the policy requirements, and cannot be used as a reason for returning people. Graduates are physically ill and put forward to return to school. Students have a history of infectious diseases and mental illness during school, and the employer does not know it. If graduates find it when they report, they should be allowed to return to school. Those who get sick after reporting for duty shall be dealt with in accordance with the relevant provisions on sick leave of on-the-job personnel.

2. Can an agreement that has not been filed in the school be renewed?

The Ministry of Education clearly stipulates that schools should improve the corresponding management measures when formulating employment proposals for graduates, and jointly safeguard the seriousness of the national employment agreement for graduates with employers and graduates. Once a graduate signs an employment agreement with the employer, the two parties form a contractual relationship (whether registered in the school or not). Graduates who want to terminate the agreement with the original contracting unit for some reason must go through the formalities of breach of contract.

3. What should I do after signing the agreement, being admitted to a graduate school, being admitted to a civil servant, or studying abroad at my own expense?

As long as graduates provide the following materials, the school will not deal with breach of contract:

(1) written proof that the original contracting unit agrees to terminate the employment agreement;

(2) a copy of the postgraduate admission notice, or a copy of the civil servant admission notice, or a copy of the foreign school admission notice;

(3) I apply for a report with the opinions of the college.

4. How to deal with students' accounts and files when they go abroad?

Graduates who want to go abroad (border) and do not take part in employment should contact the local talent market or other places to receive their accounts and files, sign an agreement to receive the registration card, go through the transfer procedures in the accounts and security departments, and go through the file transfer procedures in the college. Students are responsible for the handover procedures of registered permanent residence and files.

Students who have already implemented the employment unit need the written consent letter from the original signing unit to handle it. If a registration card has been issued, it should be returned.

The school issued a registration card according to the employment agreement, but the students did not report to the unit. What are the consequences?

Graduates in any of the following circumstances, approved by the school reported to the local competent graduate deployment department, no longer responsible for their employment. After paying all the training fees and scholarships to the school, the household registration relationship and files will be transferred to the place where the family is located, and they will be treated as unemployed people in society:

(1) Failing to report to the employing unit for more than three months without justifiable reasons from the date of receiving the registration card;

(two) after registration, leave the receiving unit without authorization and refuse to correct after education;

(3) Disregarding the needs of the country, emphasizing the unreasonable demands of individuals and disturbing the employment order of graduates;

(4) Unreasonably asking the employing unit to return to the school;

(five) other violations of the provisions of the employment of graduates.

Seven. Personnel agency benefits: 1. Signing a personnel agency agreement with the talent service center clarified the rights and obligations of both parties, and many tasks were undertaken by the agency. Taking this opportunity, graduates who entrust agents can put more energy into their work;

2. Personnel agency is a legal act. For the client, the personal choice of agency project means that he has established legally guaranteed rights and interests with the agency;

3. The personnel agency system helps to form a benign employment mechanism in which people can enter and leave, be promoted and demoted;

4. Does the personnel agent want the original? All the talents in the unit? Became? Talents of the whole society? , so that the personnel management work greatly develops in the direction of socialization, and at the same time, it is more conducive to the independent development of individual talents. It represents a development direction of talent management system under the socialist market economy system.

8. Graduate employment personnel agency mainly includes the following aspects: 1. Personnel agency focusing on preserving the relationship between personnel files, including file management, marriage and childbearing management, and issuing personnel certificates;

2. Agency based on social insurance, mainly including pension, unemployment, medical care, housing provident fund and other insurance for units and individuals;

3. Go through the formalities of party member becoming a full member and professional title evaluation for graduates;

4. Go through the formalities of going abroad;

5. Graduates can move at any time, change units in the province, and go out for employment to handle the transfer procedures.