How to formulate the rules and regulations of the purchasing department of vegetable companies

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Management rules and regulations of purchasing department

I. General principles

This system is specially formulated to strengthen procurement management and improve procurement efficiency. All purchasing personnel and related personnel should work on the basis of this system.

The purchasing department should scientifically determine the purchasing time, purchasing batch, purchasing batch and quotation according to the company's purchasing requirements, the types and quantities of raw materials in stock, and considering the supply and demand of materials, the delivery date and delivery rate of suppliers, transportation time and other factors, so as to ensure the timely supply of materials and materials and ensure the best economic benefits of the company's continuous operation and procurement.

Second, the purpose and function

1, as the normative basis for the work of the purchasing department.

2. As the measurement basis for the company leaders to evaluate the performance of the purchasing department.

3, as the basis of mutual supervision and cooperation in the work of purchasing department personnel.

Three. Responsibilities and management system of purchasing department personnel

1, integrity, no favoritism, no violation of law and discipline, thrift, pay attention to professional ethics.

2. Establish a perfect procurement management system and evaluate qualified suppliers;

3. Prepare a unified procurement plan, including procurement requirements such as quantity, quality and price;

4. Price comparison, bargaining and negotiation with suppliers;

5. After negotiation with suppliers, sign a purchase contract, file the contract, supply materials and assist the inspection department in purchasing and inspection;

6. Be responsible for material ordering and delivery control, actively track the unfinished purchased materials, and deal with all kinds of abnormal situations in time to ensure that the procurement plan can be completed on time with good quality and quantity;

7. Be responsible for finding suppliers of new products and materials, collecting data and developing them;

8. Review the original qualified suppliers every year and eliminate the unqualified suppliers;

10, track the price change and quality of raw materials in time, so as to improve product quality and reduce procurement cost.

1 1. Implement the company's quality policy and quality objectives;

12, responsible for coordination with suppliers and other departments;

13. Actively participate in emergency and temporary procurement;

IV. Standard procurement procedures

(1) Opening and delivery of purchase requisition?

1. The person handling the purchase requisition shall, according to the inventory management benchmark and material budget, consider the inventory situation, issue the purchase requisition, and indicate the names, specifications, quantities, demand dates and precautions of materials and commodities. After being audited by the supervisor, it shall be approved and numbered according to the approval authority of requisition.

2. For materials and commodities supplied by the same supplier with the same demand date, the requisitioning department shall put forward a requisition, a single product and multiple products in the form of a requisition schedule. ?

3. In case of emergency requisition, the requisitioning department shall indicate the reasons in the "requisition form" and "description column", and indicate the "emergency procurement" chapter, and deliver it by express delivery. ?

(2) The case of canceling the purchase requisition?

1, in the case of canceling the purchase requisition, the original purchase requisition department shall immediately notify to stop the purchase, and affix a red "Cancel" stamp on the first and second pages of the "Purchase Requisition (Purchase)" or "Purchase Requisition (Purchase)" to indicate the reason for cancellation.

2. After the cancellation, the purchasing department shall handle it according to the following provisions:

(1) After the original requisition is stamped with "Cancel", the purchasing department sends it back to the original requisition department.

(2) When the original "Purchase Requisition" has been sent to the company office for collection, the purchasing department will notify it to cancel, and the company office will return the original purchase requisition to the original purchasing department accordingly. ?

3. When the original requisition cannot be revoked, the purchasing department shall notify the original requisition department.

(3) Division of procurement work

1. Daily purchase: the user department or company office is responsible.

2. Procurement of sales goods: the purchasing department is responsible for handling. ?

3. The procurement minister directly negotiates with suppliers or agents on the procurement of important materials. When necessary, the general manager shall assign a special person or designated department to assist the purchasing department in purchasing operations.

(4) Procurement operation mode?

In addition to the general purchasing operation mode, the purchasing department can also choose one of the following most favorable ways to purchase according to the material use and purchasing characteristics:?

1. Centralized planned procurement: where bulk procurement is more favorable, the purchasing department will conduct centralized procurement on a regular basis. ?

2. Long-term quotation purchase: For all commodities with regular purchase and large sales volume, the purchasing department should select manufacturers in advance and negotiate long-term supply prices, and purchase them in batches according to the company's needs after approval.

(5) Processing cycle of purchasing business?

The procurement department shall, according to the supply and demand situation of the procurement area and market, classify and formulate the processing cycle of commodity procurement operations, and notify the relevant departments for reference. If there is any change, it should be corrected immediately. ?

(6) Inquiry, price comparison and negotiation?

1. After receiving the "Purchase Requisition (Purchase)", the purchasing agent shall, according to the priority of the purchase requisition case, refer to the market situation, previous purchase records or the information provided by the manufacturer, in addition to being allowed to make telephone inquiry, select two or more suppliers for price comparison or analysis before negotiation. ?

2. If the specifications reported by the manufacturer are slightly different from the specifications of the purchased materials or are substitutes, the procurement handling personnel shall attach information and indicate it on the Purchase Requisition, and submit it for verification after being signed by the user department or the purchasing department.

3. After sorting out the manufacturer's quotation information, the handling personnel should conduct in-depth analysis and negotiate with the manufacturer by telephone and other contact methods.

4. When the purchasing department receives the emergency procurement case contacted by the requisitioning department by telephone, the supervisor shall immediately designate the handling personnel to inquire and negotiate first, and after receiving the requisition, it shall be handled in priority according to the general procurement procedures. ?

(7) submission and verification?

1. After the purchasing manager completes the inquiry, he will fill in the inquiry or negotiation results on the Purchase Requisition, and draw up the Ordering Manufacturer, Delivery Date and Validity Period of the Quotation, which will be reviewed by the supervisor and verified according to the approval authority of the Purchase Requisition. ?

2. Purchasing approval authority: management personnel above purchasing minister.

(8) Schedule control and transaction contact?

1, the purchasing department should be divided into three stages: inquiry, ordering and delivery, and the purchasing progress should be controlled by the "purchasing progress control table".

2. When the purchasing agent fails to complete the work according to the established schedule, he should fill in the "Abnormal Progress Response Form" and indicate the "abnormal reason" and "scheduled completion date", and forward it to the purchasing department after verification by the supervisor, and formulate countermeasures according to the opinions of the purchasing department.

3. When the "transportation date" of the purchase case is delayed, the purchasing department should take the initiative to contact the supplier to urge the goods, and open a "Progress Abnormal Response Form" to record the abnormal reasons and countermeasures, notify the purchasing department, and handle it according to the opinions of the purchasing department. ?

(9) Integrity clause

1. The purchasing manager shall not accept cash or valuable bills paid by suppliers in any form or name, such as kickbacks, gifts, remuneration and kickbacks.

2. The purchasing manager shall not accept other benefits provided by suppliers.

3. Purchasing personnel shall not take the initiative to ask suppliers for products or other physical gifts for their own use.

4. Purchasing agents or their immediate family members shall not participate in the operation of suppliers in any name such as full-time staff, part-time staff, consultants and experts.

5. Put an end to other commercial bribery.

If the purchasing manager violates the rules, in addition to compensating the company for all losses caused by it, he will also be punished according to the seriousness of the case until he is expelled from the company.

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