Back office job responsibilities

Back office job responsibilities (15 articles)

In the rapidly changing modern society, there are more and more places where job responsibilities are exposed. Formulating job responsibilities can effectively prevent job responsibilities due to overlapping jobs. Work-related disputes occur. What issues need to be paid attention to when formulating job responsibilities? Below are the internal office job responsibilities that I have compiled for you. I hope it will be helpful to you.

Back office job responsibilities 1

1. Cooperate with sales to conduct pre-sales consultation, guide user needs and propose consulting suggestions;

2. Responsible for the review of technical solutions , technical bidding and other work, as well as pre-sales exchanges for important projects;

3. Participate in various pre-sales project bidding activities, preside over the preparation of technical plans and basic quotations;

4. Project Management and process control, supervise development and implementation work;

5. Responsible for the construction, management, training, and assessment of the pre-sales team;

6. Coordination with sales and marketing departments cooperate. Back office job responsibilities 2

1. Liaise with the finance department, collect sales statistics, prepare monthly reports and analysis on contract signing and sales returns;

2. Do a good job in checking market expenses Sales

3. Responsible for preparing sales staff schedules and supervising the implementation of the department’s attendance management system;

4. Responsible for stocking, shipping, tracking customer orders and related materials;

5. Responsible for answering customer inquiries, complaints and telephone records, assisting relevant departments to handle them properly, and establishing customer information files;

6. Responsible for the review, sealing, and filing of signed contracts. Classification and filing;

7. Assist the sales manager to supervise the sales staff, dealers and sales department to do daily housekeeping within the department, arrange records and track results of sales meetings

8. Type of work Statistics and summary of reports, printing and forwarding of reports

9. Other work arranged by the leader. Back office job responsibilities 3

1. Assist the production manager to handle internal matters of the production department and supervise the work efficiency and work quality of each position. Report any problems to the production manager at any time so that they can be dealt with in a timely manner;

2. Responsible for sorting out the documents, reports, and information that need to be archived by the production department;

3. Responsible for the daily production plan arrangement of operators and ensuring timely distribution;

4 , All orders issued must be recycled within 60 days;

5. Arrange production reasonably according to the production plan, and control the consumption of raw materials according to the plan;

6. Provide timely feedback on the production process When abnormal quality conditions occur, strive to have the technical department minimize the losses caused by abnormal conditions;

7. Be familiar with the process flow and technical requirements of the department's products to ensure smooth transfer of each process;

　8. Responsible for summarizing various production reports and submitting them to finance after review by the department manager; Back office job responsibilities 4

1. Establish and improve various general ledgers and detailed account books.

2. Responsible for preparing the company's expense budget table and strictly controlling expenses according to the expense budget.

3. Responsible for reviewing fund receipt and payment vouchers and preparing accounting vouchers.

4. Responsible for account book registration and verification of accounts and accounts.

5. Responsible for closing accounts and preparing accounting statements.

6. Responsible for the declaration of various taxes and fees.

7. Responsible for preparing financial-related statistical statements.

8. Responsible for the review, binding, collection, preservation and destruction of vouchers.

9. Responsible for the binding, collection, preservation and destruction of accounting files.

10. Supervise the occurrence, collection and payment of various business transactions.

11. Responsible for company invoices, tax stamps, and tax related matters.

12. Keep the company’s financial seal and use the seal strictly according to the prescribed purposes.

13. Complete other tasks assigned by the general manager or financial manager. Back office job responsibilities 5

Job responsibilities:

1. Assist the manager in daily recruitment matters.

2. Answer job calls, reply to job resumes, receive job interviews, and handle job resignations. Onboarding.

3. There is no restriction on men and women. Age 18-28, with or without experience. The company will arrange paid training for free.

4. Fluent in Mandarin

Job requirements:

1. Be serious and responsible for your work.

2 Be proactive and have strong learning ability.

3. Careful, patient, calm personality, good communication skills and team spirit.

Salary and benefits:

1. Basic salary and high commission = average monthly salary of more than 8,000 without cap.

2. There are also billing awards, in-store rewards, holiday benefits, domestic and foreign travel awards, year-end awards, and large room for promotion (intern broker - senior broker - team leader - branch manager - business district manager - regional Director-Vice President) and other generous benefits. Back office job responsibilities 6

1. Responsible for the monthly incoming and outgoing material accounts of the logistics department; provide weekly reports;

2. Responsible for customer monthly order statistics, achievement tracking, and monthly summary , provide a monthly report at the end of the month;

3. Responsible for the statistics and follow-up of the company's incoming and outgoing materials and documents in transit, and provide weekly reports every week;

4. Responsible for the company's incoming and outgoing material express delivery and Its management;

5. Responsible for monthly client supplier emergency statistics and follow-up;

6. Responsible for the completion of the company’s daily purchase, consumption and inventory reports, and daily reporting to finance and The business department and the general manager's office provide daily reports;

7. Responsible for the monthly filing and management of all documents of the logistics department;

8. Responsible for monthly customer and supplier reconciliation and settlement ;

9. Responsible for monthly reconciliation, invoicing and accounting with the company;

10. Responsible for the company’s monthly inventory and report provision; Back office job responsibilities 7

1. Responsible for the compilation and design of various forms, collecting and summarizing various reports on time;

2. Recording, calculating and counting sales data, and summarizing business progress and progress;

3. Follow up on contract execution and payment recovery, and submit weekly summaries;

4. Statistics, production and collection of daily reports and regular updates of customer information;

5. Sales Meeting minutes, sorting and filing, sorting out market research report materials, and managing and preserving important files;

6. Cooperate with sales department activities, publicity and other tasks assigned by the sales manager; Back office job responsibilities 8

1. Follow up on placing orders, signing contracts, and shipping according to the company's procurement process. Keep in touch with the factory at any time to understand the production cycle and arrival time of the goods, and issue a "Purchasing Scenario List" every week (including those that have been ordered) Undelivered and in-transit goods) to ensure that goods are constantly delivered and not overstocked.

2. Keep abreast of the inventory status of the company's various goods, including product names, specifications, packages, packages, uses and origins, and regularly report to superiors the "latest market conditions" for the same or similar products to the company. Price Information Report". Comprehensively collect market information and make product purchase and sales proposals.

3. The timeliness and accuracy of goods arrival, storage, and warehouse inventory, and timely feedback of supply information to the sales department.

4. According to the warehouse goods acceptance situation, if there are unqualified goods, report it immediately to the superior leader and contact the manufacturer immediately to negotiate a written solution, notify the financial department in writing and be responsible for handling customer complaints, and then It will take no more than 10 days to handle customer complaints and ensure that there are no supply, business or financial complaints or complaints.

5. The timeliness of accounting and verification of accounts payable (the name, specification, quantity and price of the contract, warehousing and input invoice are consistent), prepare the accounts payable reconciliation statement at the end of the month and communicate with the supplier For verification work, ensure that the reconciliation letter confirmed by the supplier will be submitted to the responsible accountant before the 15th of the following month. And submit a payment application form with complete approval procedures to the cashier before the 25th of each month, and the cashier will arrange the payment.

6. Submit payment reports on time at the end of each month and conduct regular inventory of the warehouse.

7. Jointly bind orders, contracts, warehousing orders and other related documents every month.

8. Complete other tasks temporarily assigned by leaders. Back office job responsibilities 9

1. Supervise sales staff’s attendance, task completion, and report completion

2. Communicate announcements and implementation status issued by the sales director

3. Calculate the salesperson’s commission for the previous month at the beginning of each month

4. Establish and dynamically manage customer files

5. Distribution contract management, archiving and contract tracking, and establish tracking tables

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6. Work matters such as business trip application and travel expense reimbursement for sales staff

7. Notify the corresponding person in charge of daily delivery logistics orders

8. Internal sales data (completed Situation)

9. Complete other tasks assigned by the sales department and superior leaders

10. Arrange and record meetings of the sales department. Back office job responsibilities 10

1 , Binding and management of stub documents.

2. Complete other tasks temporarily assigned by the leader.

3. Communicate closely with the production department to track and record the customization, execution, completion and delivery of the contract so that the sales contract is well documented.

4. Establish a customer file management system, including contact persons, contract details, etc.

5. Communicate closely with the logistics department to understand the product delivery status.

Company back office job responsibilities Back office job responsibilities 11

1. Responsible for the printing and distribution of company documents, official document request reports, work plans, work summaries, notices, etc.

2. Responsible for the attendance of various personnel, summarize and publish monthly and report in time.

3. Responsible for company meeting notices and call recording.

4. Do a good job in the collection, distribution and registration of the company's low-value consumables. Responsible for the company's fixed assets management. Distribute labor protection supplies on time according to regulations.

5. Responsible for conference room management and office cleaning.

6. Assist in reception of guests.

7. Assist in the specific work of the "Patriotic Guardian Association" and the liaison and coordination with other units.

8. Responsible for the management and maintenance of the company's various microcomputer charging systems.

9. Assist the office director to manage the internal affairs of the office and the work under his jurisdiction.

10. Complete other tasks assigned by the leader. Back office job responsibilities 12

1. Assist the office director to carry out his work;

2. Assist the director to arrange administrative meetings, be responsible for meeting minutes, and supervise meetings.

3. Do a good job in daily logistics work, and be responsible for the receipt, delivery, urging, filing, and archiving of relevant administrative documents.

4. Responsible for the collection, sorting, printing and distribution of company information.

5. Responsible for the management and archiving of documents.

6. Responsible for the issuance of documents and meeting arrangements at all levels.

7. Master and use seals and review them, issue administrative letters of introduction and other certificates to convey important telephone content, and be responsible for sending and receiving various telegrams, letters, and written notices of administrative meetings.

8. Strictly abide by the confidentiality of documents, meetings and computer work.

9. Establish an office equipment registration account book to ensure that the account book matches the physical object.

10. Assist the office director to do a good job in ideological and political work.

11. Complete other management tasks assigned by the office director. Back office job responsibilities 13

1. Responsible for daily contract inquiry and contract maintenance liaison work;

2. Responsible for pre-sales support, including sales staff’s inquiries about products in previous contracts or quotations , review the quotation and contract text;

3. Responsible for organizing the pre-sales review and post-contract review, and implement relevant issues in the contract;

4. Responsible for the contract transfer engineering department And place orders in OA, including stock preparation, delivery, on-site construction dispatch, project support application and other forms;

5. Responsible for filling in, organizing and submitting supplier questionnaires and qualified suppliers every year at the customer's request Annual review information;

6. Responsible for the preparatory work before bidding, including application for bid deposit and bid fee, review, binding and delivery of bid documents;

7. Responsible for the production of legal persons Authorization letter on behalf of the company; issue a special VAT invoice and send it to the customer;

8. Responsible for tracking the contract stocking status, ensuring that the stocking is completed within the delivery period, and confirming delivery based on the payment situation;

9. Responsible for coordinating the contract execution connection with sales-related departments, including production and sales coordination, sales and technical support coordination, after-sales service coordination, contract sequence arrangement, and related coordination with the engineering department;

10 , Responsible for the collection, arrangement, production and classification of operation and management data, collection, arrangement and archiving of contract prices, establishment of project files and project registration and management;

11. Responsible for reporting to sales in a timely manner Personnel convey company notices, policies, equipment change information, etc.;

12. Responsible for the business trip management of sales staff, tracking, registration and review of sales documents.

13. Complete matters temporarily assigned by superiors. Back office job responsibilities 14

A. Accept customer consultations and promptly transmit and process customer feedback;

B. Assist sales staff to follow up on sales orders and calculate performance;

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C. Complete the collection, entry, statistics and analysis of various sales information;

D. Complete the administrative affairs of the department and provide logistics services to the personnel of the department;

E. Responsible for the sending and receiving of department documents and the file management of department materials;

F. Complete other tasks assigned by the leader. Back office job responsibilities 15

1. Sales order management: receiving orders, placing orders, tracking orders, shipping, invoice mailing, and payment collection registration.

2. File management: contract files, after-sales service files (paper, electronic registration)

3. After-sales service management: reception, feedback, answers, processing, and recording.

4. Quotation: Quote based on inquiries from user procurement platforms, salespersons, and direct users.

5. Communication: communication with salesmen, users, supervisors and internal coordination and communication within the company.

6. Settlement: sales commission settlement and after-sales fee settlement.

7. Reports: monthly reports and temporary statistical reports.

8. Collection of receivables within the group.

9. Place orders within the group.

10. Borrowing business funds for traveling salesmen.

11. Production of tender documents;