Polite language in cover letters

It is not difficult for college students who have read poetry books to write a polite cover letter. However, if we want to break through the framework of etiquette terms composed of "hello" and "sincere salute", we must master more etiquette terms in letters. Generally speaking, these terms are mainly embodied in terms such as address, greeting, notice and envelope.

Polite terms 1 (1) in cover letters

Address is an honorific used to improve address. They are used after address forms to improve address forms. For elders or people with high status, you can generally use "respect sword", "monarch sword", "give sword" and "big sword"; For peers, you can use "Hui Jian" and "Tai Jian"; For women, you can use "Fang Jian" and "Shu Jian"; For couples, you can use "Li Jian" and "Tong Jian". Pay attention to the consistency of the address and address, and be careful not to be self-defeating. For example, if the other person is an old factory director and you are just a fledgling young man, then write "respect from director xxx" or "suggestion from director xxx", and never write "suggestion from director xxx", otherwise it will not only make a big joke, but also your job search efforts will be in vain.

(2) Congratulatory language

The most common greetings are "Salute", "Have a nice day", "Wish you health" and so on. The advantage of using these conventional greetings in a cover letter is that they are universally applicable and are unlikely to make mistakes, but they are also inevitable. In fact, short greetings can also reflect a person's level, and good greetings can better express good wishes to each other. According to the identity of the other party, you can write "inquire", "inquire" and "inquire" to your elders and "celebrate the season", "celebrate the spring (summer, autumn and winter)" and "celebrate the season" to your peers. According to the different occupations of the other party, you can use the sentence pattern of "Please (Ode)"

(3) Ceremony information

Courtesy is polite language, which is used after the signature of a letter. For the cover letter of elders, you can choose to knock on the top, worship the top, respect the top and respect the top after signing, while for your peers, you can choose sincerity, respect the top and respect the top.

(4) the envelope language

The envelope of a cover letter has a more "first impression" than a cover letter. Therefore, in addition to accurately and clearly indicating the recipient's address, postal code, recipient's name and sender's name and address, it is best to choose some etiquette terms, mainly unpacking. The former is a polite expression to ask the recipient to open the envelope, written after the recipient's name and address. For example, "An Qi" and "Qi Jun" can be used for elders, and "Giving Qi" can be used for peers. , and can use different opening words according to different occupations or genders, such as "Fang Qi" for ladies and "Wen Qi" for teachers. The latter is a kind of etiquette used by the sender to send letters, which is written after the sender's name, such as "xxx letters" and "xxx letters".

Taboo problems in the production of cover letters

In the process of making a cover letter, there are many details that need our attention, including many aspects, such as address, tone, content, format and so on. If you don't pay attention to avoid making these small mistakes, it will inevitably cause a lot of regrets and unhappiness in the job search process. Frequently asked questions in the cover letter mainly include:

(1) Text problem

A typo. Errors, other words and sick sentences in the cover letter must be deleted. Text errors are especially common in printed cover letters. A cover letter is an excellent opportunity to show the level of language and writing, and many units have high requirements in this respect. Therefore, when you finish writing the cover letter, you must carefully check it several times. It is best to ask your classmates or teachers to make suggestions to make sure that nothing is wrong.

Abuse of abbreviations. As I said before, dates should not be abbreviated. In fact, in the cover letter, unless it is a well-known abbreviation, try not to abbreviate it. For example, Beihang University should not be written as Beihang University and Sun Yat-sen University should not be written as Zhong Da University. Many times, you think the other person should know the abbreviation, and the other person may not know it. Even if the other person knows, a cover letter full of abbreviations such as "Beihang University" and "Zhong Da University" is not serious and impolite.

Pile up words. Even if you know everything, don't imagine that you can impress recruiters with gorgeous words. Many college graduates like to use some gorgeous language when writing cover letters, thinking that this will make their cover letters stand out, but it is not. Gorgeous language is mostly flashy, which belongs to big talk, empty talk and rhetoric, and has no practical effect. In fact, some cover letters have no grandiose words or flowery words, but they make people feel cordial, natural and true when read.

Too emotional. At present, some college students like to play the "emotional card" when looking for a job, hoping that their cover letters can win by surprise, and often take more extreme measures, such as exaggerating some detours they have taken during their growth as their "history of blood and tears" or "confession of true feelings", which is not worth it. What about "parents divorced from childhood" and "brother dropped out of school at home"? Some job seekers regard these experiences as the capital of job hunting in an attempt to win the sympathy of employers. In fact, employers will feel hypocritical and dishonest when they read it.

(2) Attitude problem

Put an end to the following performance in the cover letter:

Blind and arrogant. I think I am the best in the world, and I am aggressive in my application letter. For example, "I am a graduate of xx University, and I believe your company will consider me, otherwise it will be your loss."

Not confident enough. There should be no pessimism and inferiority in the cover letter. Who would like an employee who lacks self-confidence? However, in many application letters, we saw someone write: "I deeply know that my qualifications are not as good as others, but I can work hard." "Although I don't have any experience now, I will try my best to make up for it through study." "Although I am not a graduate of a famous university, I will work hard." Although there is a "but", it has actually lost to others in momentum.

Blow your own horn. For example, "I can adapt to all kinds of jobs." "I believe I can change the loss situation of your company." This inferior "cowhide" can be seen through at a glance.

Bullying others. Perhaps intentionally or unintentionally, someone wrote in the cover letter: "General Manager xxx asked me to write to you and apply for the position of legal assistant." "I want to apply for the position of computer specialist in your company. I hope you can help me after being introduced by vice president xxx." This kind of cover letter is disgusting

Threaten each other. For example, "I have received interview notices from several companies, please give me an answer as soon as possible." "There are two companies waiting for me to sign the contract. Please make a decision as soon as possible. " Please believe that without you, the earth will turn as usual every day, and employers will not be unable to operate without you.

Time is limited. For example, "I'm going out of town this Friday, please give me an answer before this deadline." "Please give me an answer before X, otherwise I may not receive the interview notice from your company." Before you write these words, please consider clearly whether you are an employer or the other party is an employer, and whether you are applying or the other party is applying.

(3) the wage problem

Don't mention the salary requirement in the cover letter unless the other party asks for the target salary in the job advertisement. I'm afraid it's not acceptable to ask for money if you don't meet for the first time.

(4) the problem of "copy+paste"

At present, many recruitment websites have cover letter templates, and some websites also provide various professional cover letter templates according to professional characteristics, which provides great convenience for graduates to make cover letters. Job seekers only need to copy these templates with a little modification (even no modification at all), which is convenient and quick. But we should also know that while enjoying this convenience, others are also doing the same simple "copy+paste" work. In front of the personnel manager, a cover letter with the same content and format has no way out. Therefore, please don't covet convenience, and write your cover letter in a down-to-earth manner. No pains, no gains, is an irrefutable truth.

(5) the problem of production effect

Please remember the following points:

Generally, A4 paper with good paper quality should be selected, and the paper used for cover letters should usually be the same as that used for resumes.

Don't design your cover letter too fancy unless it is a professional need, such as design.

Polite expressions in cover letters. Basic politeness expressions in cover letters

(1) title

The title is a cover letter, and the middle says "cover letter".

(2) Title

Write it to the personnel department of the employer or directly to the person in charge of the unit, and pay attention to the courtesy and propriety of the title. If the employer is clear, you can directly indicate the name of the employer, such as "Dear Personnel Department of xx Company" and "Dear Manager Wang of xx Company". When the employer is uncertain, the title can be written as "Dear Head of Personnel Department of the Company" and "Dear Mr. General Manager".

(3) Opening remarks

Write a greeting "hello" first to show courtesy and respect. Then write about the job seeker's self-introduction or access to employment information. For example, "My name is xxx, and I am a fresh graduate of xx major in the Department of Business Administration of xx University". Another example is "I recently learned from the provincial talent market that your company plans to recruit xx professionals, which gives me an opportunity to display my wisdom and talent". The opening remarks should be concise, crisp and neat, and should not be too long.

(4) Text

The core part of the cover letter.

First of all, introduce your professional advantages in detail, that is, the main professional courses you have studied, the professional practice activities you have participated in and the awards you have won in various professional competitions in our college. , so as to fully demonstrate their outstanding professional achievements and make themselves stand out among many applicants.

Secondly, I introduce my work ability and hobbies, including my main cadre position in the student union and class during my stay in the hospital, my organizational ability, interpersonal skills, eloquence and so on in various activities. Personal interests and hobbies are also competitive advantages.

Thirdly, if the employer is clear, you can talk about your understanding of the enterprise and express your urgent desire for work and plans after employment. For example, "Your factory is a well-known Sino-foreign joint venture, and the general manager knows how to make good use of people and attaches importance to talents. I am very willing and eager to work in your factory, and I am willing to contribute my knowledge and talents to the prosperity of your factory. " When writing this part, we should try our best to be concise, pay attention to strengths and avoid weaknesses, and highlight our own advantages and strengths.

(5) End

Once again, I express my desire to apply for a job, hoping to get opportunities and play a role in attracting and impressing each other. Such as "I hope to be interviewed" and "I am eagerly looking forward to your reply". You can also write polite expressions, such as "greetings" and "salutations".

(6) Signature and date

Name and date of the applicant.

(7) Accessories

This is also an important part of the cover letter, and it is other materials besides the cover letter. Such as: copies of academic certificates, transcripts, award-winning certificates, skill certificates, papers, etc. If there are many materials, mark them with serial numbers in turn. These materials are the verification of personal professional advantages and abilities, and the important evidence for employers to reflect personal talents and knowledge.

Precautions:

True and objective

(2) Highlight key points

(3) the space is narrow

(4) the face is clean and tidy.

Second, the basic job cover letter etiquette

1. Contents of the cover letter.

(1) Sources of personal information and employment information.

(2) the applicant's work unit.

(3) Conditions for being competent for the job.

(4) Express your desire for an interview.

(5) Carefully select the photos you are satisfied with and attach them.

2. Etiquette that should be paid attention to when writing a cover letter.

(1) Introduce yourself completely and truly.

(2) Think carefully about words and don't write typos.

(3) write succinctly, but highlight the key points.

(4) Don't overemphasize academic performance, but emphasize your ability to finish the work.

(5) When introducing special skills, be true and specific, and don't generalize.

(6) Writing paper should be made of good quality stationery, written with a pen or printed with a computer.

(7) The text length is less than 2 pages. It's too long, and the other party has no time to watch it. Not if it's too short. Your introduction is not detailed and not easy to attract people.

(8) If printing, use beautiful fonts and pay attention to the format.

(9) Attach a copy of relevant certificates.

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