How to choose a good project management software?

How to choose a good project management software is, in the final analysis, a question of matching degree and practicality. First of all, you need to know what project management software you need, what it is used for, and what the main business requirements are. Then you need to match the specific functions of the project software.

Common project requirements management issues are as follows:

1. Poor demand

What is the definition of bad demand? If the requirements are ambiguous, incomplete, unverifiable, etc. Then it's hard for them to ask. If stakeholders provide you with bad requirements and you record these requirements, you will eventually get a system that is incomplete in many key aspects.

2. Contradictory needs

When your project has more than three stakeholders or stakeholder groups, their needs must be managed. Because these stakeholders or stakeholder groups have different needs and represent different interests in business, there is always the problem of adjusting their needs. For example, the business director wants the client to log in permanently (except for the self-logout of the client and the idle timeout of the user), and the IT security director, another stakeholder of the project, suggested setting the idle timeout to 2 minutes. Because of the conflict between the two, it is impossible to meet these requirements at once.

3. Unrecorded processes

You must face this reality in an organization or other organizations. Underdocumented processes and procedures are the way of life of some companies. The C-level supervisor thinks that everyone is working in an orderly way, but this is not the case. The actual details/steps of this process will vary from user to user.

Change priority

For lack of a better word, I used the word "changing priorities", but more bluntly, it should be "stakeholders constantly changing their minds". This is a very common and rampant phenomenon of project demand. Stakeholders have put forward a set of requirements, and they will change them next week.

5. Lack of contact with end users

This challenge comes from customers and management, of course. For example, stakeholders and IT managers may "think" that they know what will happen when the final product is finally put on the market. Therefore, they do not allow you to directly access the end users.